Commission Minutes

OFFICIAL MINUTES

JANUARY 26, 2009, 14TH DAY OF
THE JANUARY ADJOURN TERM
9:00 AM

Commissioners Present: Jim Strafuss, Danny Strahan, and Chuck Pennel

Prayer by: Chuck Pennel
ACCOUNTS PAYABLE

Commissioner Strahan moved to approve the following accounts payable:

Checks # 307982 - # 308059 and # 308060 - # 308061

Warrants # 4962

Commissioner Strafuss seconded the motion. The motion passed by vote: Strafuss (yes),
Pennel (yes) and Strahan (yes).

Commissioner Pennel discussed the payment to HMN that we have been holding.

Commissioner Pennel moved to have treasurer’s office hold the HMN Check until we
clarify.
Strahan seconded the motion. The motion passed by vote: Strafuss (yes), Pennel (yes)
and Strahan (yes).

APPROVAL OF MINUTES

Commissioner Strahan moved to approve the minutes for 1/20, 1/21, and1/22.
Commissioner Strafuss seconded the motion. The motion passed by vote: Strafuss (yes),
Pennel (yes) and Strahan (yes).

SAND AND GRAVEL MINING PERMIT

The Commission received a notification regarding a mining permit. The notice informed
the Taney County Commission that they could request a hearing or send comments if
there are any concerns regarding the permit. The applicant at Taneyville is Gerald Yeary
and it is a renewal application for a sand and gravel mining permit. Commissioner Pennel
stated that no action needed be taken, as this is just a notification.

DAM-SITE AGREEMENT

Bob Paulson said this was just a review of language in the agreement with the City of
Branson to allow the Sewer District to hook up to their plant.
 ROARK CREEK 303D LIST OF IMPAIRED WATERWAYS

John Soutee presented a letter to the Commission and explained that DNR had planned to
put Roark Creek on the 303D list of impaired waterway, but that his staff had reviewed
the information and informed DNR that their information was not up to date. Soutee
reported that due to his staff’s communications with DNR that they are reviewing the
case and may not be listing Roark Creek on the impaired waterways list.

TRAVIS COMPUTER SERVICE

The Commission reviewed a renewal of services agreement between Jim Travis, the
County Clerk and the County Assessor.
Commissioner Strahan moved to approve for payment, the contract and billing for Travis
Computer Services. Commissioner Pennel seconded the motion. The motion passed by
vote: Strafuss (yes), Pennel (yes) and Strahan (yes).

EAST/WEST CORRIDOR ROAD BALLOT LANGUAGE SPECIAL ELECTION

Bob Paulson read the ballot language being considered. Commission Strafuss pointed
out that the last official estimate on the cost to build the road was a couple of years ago in
the amount of 28 million. Commissioner Strafuss said they were considering leaving that
amount in the language even though it appears that current cost estimates would be
lower..

Commissioner Strafuss moved to table ballot language consideration until this afternoon
so proper wording of underwriter and bond counsel is confirmed as correct and confirm
that the dollar figure is also correct. Commissioner Strahan seconded the motion. The
motion passed by vote: Strafuss (yes), Pennel (yes) and Strahan (yes).

EMERGENCY MANAGEMENT CHRIS BERNDT

Chris Berndt discussed emergency preparedness for the impending ice storm and said that
plans are in place for shelters as needed. Emergency Preparedness will send the
announcement out as needed over the local radio stations.

Sheriff Russell also encouraged the media to caution the public about use of open flames
and other emergency heating methods.

PUBLIC COMMENT
BOB SCHANTZ
Mr. Schantz discussed concerns over the information that may be provided to the
public regarding the east west corridor.
RECESS UNTIL 10:30 AT COMMISSIONERS CONFERENCE ROOM
 RECONVENDED 10:30 AM IN COMMISSIONER’S CONFERENCE ROOM

INSURANCE UPDATES AND RECYCLING PROGRAM

Tim Connell discussed the worker’s compensation insurance reduction. Some of the
services like “light duty return to work” are making a difference in future insurance costs.

Tim Connell presented potential umbrella coverage to the commission for their
consideration.

Commissioner Pennel moved to approve premium coverage as submitted by Mr. Connell.
The premium is $544,159 for workers compensation, property liability and auto.
Commissioner Strafuss seconded the motion. The motion passed by vote: Strafuss (yes),
Pennel (yes) and Strahan (yes).

Commissioner Strahan moved to approve Check #308062 for Division of unemployment
for unemployment tax of $3,979.08. Commissioner Strafuss seconded the motion. The
motion passed by vote: Strafuss (yes), Pennel (yes) and Strahan (yes).

BUDGET ISSUES

Commissioner Strahan moved that the Commission have Rick Findley add 4 hours per
week to the County Clerk’s budget as the part time person employed by the Clerk works
24 hours per week, not 20 hours per week. Commissioner Strafuss seconded the motion.
The motion passed by vote: Strafuss (yes), Pennel (yes) and Strahan (yes).

Commission Strahan asked the County Clerk to look at last year’s raise and see how it
was distributed and bring that information back to the commission.

Commissioner Strafuss is still concerned about the 19 people that are below what should
be the minimum starting wage for the County.

STORAGE COMPLAINT

Commissioner Pennel has received a complaint about the yard ornaments business on 248
being moved to a residential prop on Shell Lane. Commissioner Strahan will contact Ben
Delgado about this complaint.

DEPARTMENTAL REVIEW – IDA OFFICE RELOCATION

The Commission discussed pros and cons in having an IDA office located in the City of
Branson offices next to a potential office of the MO Extensions Service office for
economic development on the same floor. Commissioner Strafuss will send a letter to the
IDA Board stating that the commission has some concern about putting Seth McDairmant
in Branson.
 ROAD PETITIONS PROCEDURE

The Commissioners said that the procedure is to give petitions to Nikki Lawrence in
order to have the County Clerk review the petition signatures and then have Road and
Bridge involved in making a video to bring to the Commission meeting for potential
action.

EAST/WEST CORRIDOR FACT SHEET

Commissioner Strafuss asked if the county is going to publish a fact sheet? No decision
was reached for now.

RECESS
12:30 PM

RECONVENE IN COMMISSIONER’S CONFERENCE ROOM
1:05 PM

Commissioners present: Jim Strafuss and Chuck Pennel

Commissioner Strahan joined the meeting at 1:11 PM

PURCHASING & MAINTENANCE

Purchasing, Building and Grounds items were discussed with Tressa Luttrell by the
Commissioners.

The Commission decided to move the Executive Session notebook back to the
commission office from Tressa Luttrell’s office and have the Clerk’s designated minute
taker record executive session minutes.

CLERK’S BUDGET

Concerning the County Clerk’s request for an adjustment to one employee’s wage, the
commission decided to review all full time employees that are not at the starting wage
level before making any decision.

ROAD AND BRIDGE

Frank Preston discussed several items, from preparedness for the impending ice storm, to
River Run road grading, and Transfer station list. Clevenger cove easement turned out to
be 454 square feet. The Commission instructed Frank to determine the easement rate per
square foot that Randy has used in the past and bring it back to the commission.
Commissioner Pennel moved to go into Executive Session. Commissioner Strahan
seconded the motion. The motion passed by vote: Strafuss (yes), Pennel (yes) and
Strahan (yes).

EXECUTIVE SESSION
2:12 PM

The Commission discussed Salary issues.

It should be noted that no motions were made and no votes were taken.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Pennel
seconded the motion. . The motion passed by vote: Strafuss (yes), Pennel (yes) and
Strahan (yes).

RECONVENED FROM EXECUTIVE SESSION

Presiding Commission Pennel declared a recess to reconvene in Branson at 3:00 PM.

RECESS
2:30 PM

The minutes were taken and typed by Jim Yust, Deputy Clerk.

RECONVENED IN BRANSON ALDERMAN CONFERENCE ROOM
3:00 PM

MINUTES OF COUNTY COMMISSION MEETING
(Held at City of Branson Alderman Conference Room, January 26, 2009)

Present at meeting: Presiding Commissioner Chuck Pennel, Eastern Commissioner
Danny Strahan, Western Commissioner Jim Strafuss, Taney County Counselor Robert
Paulson, Branson City Administrator Dean Kruithof, Branson City Engineer David Miller
and Hollister City Administrator Rick Ziegenfuss.

Meeting of the Taney County Commission called to Order by Presiding
Commissioner Chuck Pennel at approximately 3:05 PM.

County Counselor Paulson presented and read a two-page analysis of the
difference in terms between the Taneycomo Bridge application and the first draft of the
Cost Sharing Agreement sent by MoDOT.

It was generally agreed that the parties would communicate with MoDOT that the
local entities needed more time to analyze the contract and possibly make suggested
changes.
 After discussion of the draft of the Cost Sharing Agreement the Commission took
up the issue of the language to include in the Special Election Order that was tabled from
the morning meeting. Mr. Strafuss stated that he had amended the language to take out
the sentence in Section 4 that referenced Piper Jaffrey and Gilmore and Bell as
underwriter and bond counsel respectively. Also, the amount to be placed in the blank in
Section 4 was to be $28,000,000. Commissioner Strafuss stated that he had made the
changes by interlineations and the Commission needed a clean copy.

Mr. Paulson stated that he had prepared several amended versions, and he had a
clean copy that read exactly as Commissioner Strafuss suggested.

Commissioner Strafuss looked at the document and made a motion to approve the
document as amended by Mr. Paulson, entitled “An Order Calling A Special Election In
Taney County, Missouri” regarding a one-quarter cent sales tax to fund the East/West
Corridor. Commissioner Strahan seconded the motion.

Presiding Commissioner Chuck Pennel called for the vote which was as follows:
Strafuss – yes, Strahan – yes, Pennel – no.

Mr. Pennel then executed the document. Discussion ensued regarding the ice
storm and the fact that someone should bring it to the County Clerk’s Office before 5PM.
Mr. Pennel volunteered to bring the document back to Forsyth for filing.

The meeting was adjourned at approximately 4:10 PM.

Minutes prepared by Taney County Counselor Robert Paulson.