Commission Minutes

DECEMBER 24, 2008 44th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Office at 9:07 a.m. pursuant to
adjourn with Chuck Pennel, Presiding, and Danny Strahan, Eastern Commissioner,
present and the following proceedings were had and made a matter of record.

ELECTED OFFICIALS
INSURANCE ELIGIBILITY

Commissioner Strahan made a motion for Elected Officials to be eligible for
health insurance upon taking office. Commissioner Pennel seconded the motion. The
motion passed.

It should be noted Commissioner Herschend telephoned and stated he would not be
available until 9:30 a.m., as he is taking care of an emergency.

RECESS
9:09 a.m.

RECONVENE
9:30 a.m.

JOHN LAVENDER, SUPERVISOR
MAINTENANCE DEPARTMENT UPDATE

Mr. John Lavender, Supervisor, appeared before the Commission to give a
departmental update, which included jail annex project, over-time hours, Judicial Facility
parking lot and punch list concerns.

It should be noted Commissioner Herschend entered the meeting at 9:50 a.m.

SETH MCDAIRMANT, DIRECTOR
ECONOMIC DEVELOPMENT UPDATE

Mr. Seth McDairmant, Director, appeared before the Commission to give a
departmental update, which included Enhanced Enterprise Zone Workshop that is
scheduled for January 13th at the Taney County Airport, as well as 2009 budget talks.

FRANK PRESTON
WORKSESSION

Frank Preston, Road & Bridge Administrator, met with the Commission to
discuss various issues.
 1. Chip Seal Machine: Mr. Preston stated the bids on the repair of the chip seal
machine have been received, which are between $52,000 and $89,000 with no
guarantees. He also stated a new machine would cost over $200,000. Mr. Preston
commented on exploring other options, such as leasing, which is approximately
$30,000.00 per season (3 months).

Commissioner Strahan made a motion to go out for bid on a new and used chip seal
machine. Commissioner Pennel seconded the motion. The motion passed by vote:
Pennel (yes), Herschend (yes), Strahan (yes).

2. Minimum Flow: Mr. Preston stated the deadline for the minimal flow letter is
January 29th.

Commissioner Herschend recommended sending a letter referencing the opinion of the
Commission. The Commission directed Mr. Preston to draft a letter and submit it to the
Commission for approval.

3. Agenda Posting: Mr. Preston proposed when items are posted under executive
session, the name of an employee not be posted and asked the Commission’s
opinion.

Commissioner concurred not to place individual names on agenda when a personnel issue
arises.

4. Road Standards: Mr. Preston proposed having a public meeting on road
standards, after placing an advertisement in the newspaper, to raise thoughts and
opinions of residents.

5. Road Improvements: Mr. Preston presented a project of fifty (50) proposed road
improvements in Taney County, in the form of a map. He also stated he would
like to meet with the Transportation Board to discuss potential projects.

6. Right-Of-Way Policy: Mr. Preston discussed the county Right-Of-Way policy to
the Commission.

Commission Strahan noted he had requested for a letter to be sent to Mr. Hefley,
referencing the location of his fence.

7. Landscaping: Mr. Preston discussed the trees, which are to be planted at the
Judicial Facility. He requested an individual more qualified to examine the trees.

8. Casey Road Final Payment: Mr. Preston discussed the final payment and noted
he had spoken to Mr. Spencer Jones, Great River Engineering, at great lengths.
Mr. Preston requested approval of the final payment less the $20,000.00 for
damages.
Commissioner Pennel made a motion to approve PR#10 in the amount of $132,272.78.
Commissioner Strahan seconded the motion. A general discussion ensued. The motion
passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

RECESS
11:15 a.m.

RECONVENE
?

EXECUTIVE SESSION

Commissioner Pennel made a motion to go into executive session pursuant to
RSMo 610.021.12. Commissioner Herschend seconded the motion. The motion passed
by vote: Pennel (yes), Herschend (yes), Strahan (yes).

RECESS
?

RECONVENE
?

PAGING SYSTEM
FOR PROSECUTOR’S OFFICE

Commissioner Pennel made a motion to approve the paging system proposal from
Century Tel in the amount of $1970.60.

Mr. Gary Morgan, IS Administrator, joined the meeting via telephone. He stated
he had exhausted all options and his recommendation is to go forward with the paging
system, as it is the most cost effective out of the options he was researching.

Commissioner Strahan seconded the motion. The motion passed by vote: Pennel
(yes), Herschend (yes), Strahan (yes).

HUMANE SOCIETY
CONTRACT

Commissioner Strahan made a motion to accept the Joplin Humane Society
Contract as presented. Commissioner Herschend seconded the motion. The motion
passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

COMMUNICATION GRANT
SUPPORT LETTERS
 Commissioner Strahan moved to approve the support letters for the
Communication Grant, which will be sent to our State Legislature. Commissioner
Herschend seconded the motion. The motion passed by vote: Pennel (yes), Herschend
(yes), Strahan (yes).

2010 CENSUS
SUPPORT LETTER

Commissioner Pennel informed the Commission that had appointed Mr.
Christopher Welch as Chairman for the Executive Complete Count Committee for Stone
and Taney County.

DATA SHARING
CONTRACT

Commissioner Herschend made a motion to approve the Data Sharing Agreement
for Empire Electric District. Commissioner Strahan seconded the motion.

ANNEX BID
DISCUSSION

Commissioner Pennel discussed the bid of Precision Construction, noting Mr.
Holt wanted to meet with the Commission.

Commissioner Herschend stated he was unable to be bonded. A general
discussion ensued.

EXECUTIVE SESSION

Commissioner Pennel made a motion to go back into executive session pursuant
to RSMo 610.021.12. Commissioner Herschend seconded the motion. The motion
passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

RECESS
?

Minutes were typed by Nikki Lawrence.