Commission Minutes

JANUARY 7, 2009 3RD DAY OF
THE JANUARY ADJOURN TERM

Meeting called to order at 9:07AM.

Commissioners Present: Chuck Pennel, and Danny Strahan
Commissioner Strafuss was absent due to an appointment in Springfield.

APPROVAL OF PAYROLL

Commissioner Strahan moved to approve the following payroll warrants:

General County Revenue: #105299 - #105322

Road & Bridge: #105272 - #105292

Assessment Fund: #105293 - #105294

Transfer Station: #105295 – 105297

911 Administration: #105298

Accounts Payable warrants #307740 - #307757, Manual warrants #4946 - #4949

Commissioner Pennel seconded the motion. The motion passed by vote,
Commissioner Pennel (yes), Commissioner Strahan (yes).

APPROVAL OF MINUTES

Commissioner Strahan moved to table approval of minutes. Commissioner
Pennel seconded the motion. The motion passed by vote, Commissioner Pennel
(yes), Commissioner Strahan (yes).

BOB PAULSON – WORK SESSION

A discussion was had on the nuisance cases process. The procedure is not
working even after the court makes judgments. The commission decided to
schedule a work session on the nuisance cases process.

MAX LYTLE – PRESENT BOARD NOMINEE INFORMATION

Developmental Connections Board (The Taney County Board for the
Developmentally Disabled) has 3 vacancies and Max Lytle, Executive Director
presented 3 candidates for consideration by the Commission, Tracey Barton,
Clint Smith, and Karen Lashley. Commissioner Strahan moved to appoint the 3
candidates that Mr. Lytle brought to the Commission. Commissioner Pennel
seconded the motion. The motion passed by vote, Commissioner Pennel (yes),
Commissioner Strahan (yes).

FIRE SUPPRESSION WATER SYSTEM

Original estimate was about $300,000. Have a contract working with Wier
Construction Company of Springfield for well, tank and system for fire
suppression system for about $172,000 to be done in 120 days.

Commissioner Strahan moved to recess till 12:55PM. Commissioner Pennel
seconded the motion. The motion passed by vote, Commissioner Pennel (yes),
Commissioner Strahan (yes).

RECESS

RECONVENED
1:06 PM

Commissioners present: Danny Strahan, Chuck Pennel, Jim Strafuss

BID AWARD – IN-CAR CAMERAS

Tressa presented a bid on in-car cameras for a grant that Sheriff Russell has.
Shryock Communications is $3,084 per unit up to 4 units.
Commissioner Strahan moved that we accept the bid recommended by Sheriff
Russell for Shryock in the amount of $3,084 per unit for 4 units. Commissioner
Strafuss seconded the motion. The motion passed by vote, Commissioner
Pennel (yes), Commissioner Strahan (yes), Commissioner Strafuss (yes)

POTENTIAL IDA OFFICE

City of Branson offered an office in their HR dept. to the county for the IDA office.
Offered for free with phone, internet access, furniture, and copier access. Also
would have access to meeting rooms. City of Hollister also offered an office for
IDA.

POTENTIAL MU EXTENSION OFFICE

Commissioner Strafuss talked with University of Missouri Extension. They want
to put a business development office in Taney County. Three-year commitment
of $35,000/ yr. Need a decision within 60 days. Would be a new person. County
would probably need to pay about $10,000 to $15,000/year. Would be a cost
share basis with Branson, Chambers, etc. Commissioner Strahan has a concern
about perception. Commissioner Strafuss will contact them about setting up a
meeting with MU Extension to discuss further.
 NUISANCE DISCUSSION

Discussed county health department action in a recent nuisance case.
Commissioner Strafuss is still going to visit the complainant.

STENCH IN CIRCUIT CLERKS OFFICE AND COURT ROOM AND HALL WAY

Need to contact Mike Smith at Septagon on an emergency basis to take care of
this problem.

USE OF MINCY PARK

The Commission received a request by an organization of 100 people to have a
trail ride-fund raiser at Mincy Park. Commission consensus is that it would not
be a problem.

TDD BOARD

Steve Pete on TDD asked if the Commission had any nominations for the board?
Commissioner Strafuss said he wouldn’t mind being on the board. Commissioner
Strafuss will contact them and volunteer to serve on the board.

PRESS POLICY

Commissioner Pennel said John Soutee refereed the radio station to the
commission for comment. Commissioner Herschend authorized Soutee to
comment to the Radio Station. Question is what is our press policy as far as
contact? We need to have a policy and be consistent. Commission needs to be
the contact point to designate the spokesperson for their direct report
departments.

2009 BUDGET

2008 sales tax revenues better than the Commission thought they would be.
Budget was discussed in light of this fact. Budget plan sits at 6.8 million right
now. Carry over is about 15 million. Operating expense versus revenue should
be the balance according to Auditor Rick Findley. Capital expenditures would
come from carry over including 5.1 million for the county’s share of the
Taneycomo Bridge project. A $.10 raise for all hourly employees would be about
$38,000 in total. Auditor feels that elected officials should go to the next step on
the salary schedule, but that only applies to new officials coming into the office.
 COLLECTORS OFFICE – PARTIAL YEAR EMPLOYEE BUDGET CHANGE
REQUEST

The Collector is asking that a partial year employee be added to the budget for
November through January. That is the time needed plus a week or two in the
summer due to vacations. Camden county has 7 FTE’s plus 5 – 40 hour week
partial year employees. Camden county is similar to Taney county and thus a
good comparison to observe. Camden was paying $10.25 per hour. The
Collector would need to advertise for the position in about 3 months.

The Collector is requesting an increase to postage of $3,000 due to duplicate
notices sent and timing difference on postage meter reimbursement.

RECESS
TILL 2:55

RECONVEENED

SMCoG ANNUAL MEMBERSHIP FEE

Tressa Luttrell presented a bill of $2,500 from Southwest Missouri Council of
Governments for the Annual Membership Fee.

Commissioner Strafuss moved that we pay and approve the Southwest Missouri
Council of Governments annual membership fee of $2,500. Commissioner
Pennel seconded the motion. The motion passed by vote, Commissioner Pennel
(yes), Commissioner Strahan (yes), Commissioner Strafuss (yes).

PLANNING AND ZONING POSITION

Commissioner Strafuss feels that the position needs to be filled. Commissioner
Strahan questions if the position needs to be filled. Commissioner Strafuss
moved to table this question till 1/16/09. Commissioner Strahan seconded the
motion for discussion. . The motion passed by vote, Commissioner Pennel (yes),
Commissioner Strahan (yes), Commissioner Strafuss (yes).

COUNTY VEHICLE QUESTION

Commissioner Strahan question about the maintenance vehicle that John used
to drive – question who has been authorized to drive the vehicle since John left?
Also wondered where the P&Z nuisance vehicle is located and who is authorized
to drive these vehicles. Per phone call made by Commissioner Pennel, the
Maintenance vehicle is locked up at night and parked at the old jail, but is being
used for trash collection at the Sheriff’s department, late in the day.
 MAINTENANCE WARRANTY ISSUE

An issue was raised by Commissioner Strahan and Commissioner Strafuss as an
emergency issue requiring immediate attention. Maintenance of warranty items
by county personnel, possibly to the county’s financial detriment, was imminent
unless addressed immediately. Matter involves contractual, potential legal and
personnel components. Commissioner Strahan moved to address the issue on
an emergency basis and to do so in closed executive session per section
610.021.1 and 3 of the revised statutes of Missouri. Commissioner Strafuss
seconded motion. The motion passed by vote, Commissioner Pennel (yes),
Commissioner Strahan (yes), Commissioner Strafuss (yes).

EXECUTIVE SESSION

RECESS