Commission Minutes

DECEMBER 17, 2008 40th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Conference Room at 11:16 a.m.
pursuant to adjourn with Ron Herschend, Western, and Danny Strahan, Eastern
Commissioner, and the following proceedings were had and made a matter of record.

APPOINT TEMPORARY
PRESIDING COMMISSIONER

County Deputy Clerk, Jim Yust, swore in Commissioner Herschend as temporary
Presiding Commissioner for the duration of Commissioner Pennel’s absence pursuant to
RSMo.

GARY MORGAN, ADMINISTRATOR
IS DEPARTMENT UPDATE

Mr. Gary Morgan, IS Department Administrator, updated the Commission on
several issues.

Commissioner Strahan moved that we proceed to have Mr. Morgan run cable and
piggy back off of the Taney County Airport for the Economic Development office.
Commissioner Herschend seconded the motion. The motion passed by vote: Pennel
(absent), Herschend (yes), Strahan (yes).

Mr. Morgan discussed the GIS overlay for Empire District Electric Company.
Commissioner Herschend noted the Agreement, which will allow Empire District
Electric Company and Taney County to exchange data, will be drafted by Counselor
Paulson.

Mr. Morgan commented on the possible intercom system that has been brought
before the Commission referencing the Prosecutor’s Office and also noted that he had
spoken with Century Tel and they are not interested in putting cell phone repeaters in the
Judicial Facility, as they are not in that type of business.

Mr. Morgan has made every effort to combine all cell phones into one account,
but was informed by Alltel the county doesn’t have a representative. Commissioner
Strahan indicated that since Ms. Luttrell has been in charge of Alltel, she would need to
contact them referencing one account being formed for the county. Commissioner
Herschend stated that in Ms. Luttrell’s absence, he would take care of contacting Alltel to
obtain one representative for all accounts.

Mr. Morgan re-visited the issue of fibering to the old jail annex. Commissioner
Strahan made a motion to proceed based on the previously approved proposal. Motion
died for lack of being seconded. Commissioner Herschend noted that since this was
previously approved, there was no need for an additional motion or vote. The
Commission instructed Mr. Morgan to proceed forth and Commissioner Herschend
would contact Auditor Findley to place $32,000.00 in the 2009 budget.

JOHN LAVENDER, SUPERVISOR
MAINTENANCE DEPARTMENT UPDATE

Mr. John Lavender, Maintenance Supervisor, noted a concern that needed
immediate attention; an employee was trapped in the prisoner elevator for more than two
(2) hours last night and that the emergency alarm and call buttons proved to be
inoperable. He also commented that because the doors would not open, the employee
damaged them so that she could get out.

He also noted that he came to the conclusion, after checking each elevator, none
of the alarm and call buttons work. The Commission instructed Mr. Lavender to contact
Mr. Adam Parks, Walton Construction, while the elevator repairman is still here.
Commissioner Herschend also directed Mr. Lavender to close the loop with Sheriff
Russell on keeping cameras on in the prisoner elevator.

JAIL ANNEX
DISCUSSION

The Commission discussed the Jail Annex Bids. Mr. Lavender commented he
changed some of the wording in the contract, specifically changing R-22 to R-19.

Commissioner Herschend directed Mr. Lavender to obtain three (3) quotes for
termite treatment.

Commissioner Herschend made a motion to take the sink out of the Planning &
Zoning file workroom, as noted on the building specifications. Commissioner Strahan
seconded the motion. The motion passed by vote: Pennel (absent), Herschend (yes),
Strahan (yes).

Commissioner Herschend made a motion to enter into negotiation with Midwest
Siding, LLC and to reject Dixon Construction Services, LLC, due to lack of detail and
pricing, as well as Precision Contracting, due to unwillingness to bond, lack of detail and
resistance of completion within the 60 day deadline. Commissioner Strahan seconded the
motion. Commissioner also noted the intent of the Commission is to negotiate with
bidder chosen, in light of changes made in the plan and possible reduction of costs
because of it. The motion passed by vote: Pennel (absent), Herschend (yes), Strahan
(yes).

RECESS
11:45 a.m.

Minutes were taken by Jim Yust and typed by Nikki Lawrence.
 RECONVENE
1:15 p.m.

INTERGOVERNMENTAL WASTEWATER
AGREEMENT

Mr. John Soutee, Sewer District Administrator, presented the Intergovernmental
Wastewater Agreement to the Commission for approval, which has already been
approved by the Sewer Board and the City of Forsyth.

Commissioner Herschend made a motion to accept and approve the Agreement,
so the county may continue with the Y Highway project. Commissioner Strahan
seconded the motion. The motion passed by vote: Pennel (absent), Herschend (yes),
Strahan (yes).

JOHN SOUTEE, ADMINISTRATOR
SEWER DISTRICT UPDATE

Mr. John Soutee, Sewer District Administrator, appeared before the Commission
to give a departmental update, which included the Dam Site and Spring Creek South
Agreement, Hollister Sewer Agreement and completion of the Bee Creek Project.

Mr. Soutee noted there would be an opening on the Taney County Regional
Sewer District Board. The Commission concurred the opening should be posted in the
local newspaper. Commissioner Herschend stated he would take care of posting the
upcoming opening in the local newspaper.

The Commission discussed options on the use of interest that accrues on the
Sewer Sales Tax. Commissioner Herschend made a motion to direct Mr. Soutee to
pursue Counselor Paulson in answering the question whether the county can earmark the
interest on the tax for items other than capital improvement. Commissioner Strahan
seconded the motion. The motion passed by vote: Pennel (absent), Herschend (yes),
Strahan (yes).

RECESS
2:00 p.m.

RECONVENE
2:06 p.m.

EDDIE COXIE, ADMINISTRATOR
PLANNING & ZONING UPDATE
 Mr. Eddie Coxie, Planning & Zoning Administrator, appeared before the
Commission to give a departmental update, along with explaining some codes that there
had been questions about.

CHRIS BERNDT, DIRECTOR
EMERGENCY MANAGEMENT

Mr. Chris Berndt, Emergency Management Director, updated the Commission on
an issue that had been raised referencing FEMA. He stated FEMA was willing to pay for
the Lakeshore Drive bridge replacement. Mr. Berndt also noted that an invoice was
submitted, by the Road & Bridge department in the amount of $345,000.00, but FEMA
was only willing to pay $120,000.00.

RECESS
2:48 p.m.

RECONVENE
2:58 p.m.

JOHN LAVENDER, SUPERVISOR
MAINTENANCE DEPARTMENT UPDATE
CONTINUED FROM EARLIER

Mr. John Lavender, Maintenance Supervisor, continued his update with the
Commission. He went on to discuss the elevator concern, but noted the alarms are fixed.
Mr. Lavender also stated his intention of training someone specific for the elevator.

VACATION
CARRY-OVER

Commissioner Herschend made a motion to carry-over 30 hours of unused
vacation time for Mr. John Lavender, which was accumulated throughout 2008.
Commissioner Strahan seconded the motion. The motion passed by vote: Pennel
(absent), Herschend (yes), Strahan (yes).

RECESS
3:15 p.m.

Minutes were taken by Donna Neeley and typed by Nikki Lawrence.