Commission Minutes

NOVEMBER 10, 2008 20th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the County Commission Hearing Room at 8:58
a.m. with Chuck Pennel, Presiding, and Danny Strahan, Eastern Commissioner, present
and the following proceedings were had and made a matter of record.

Prayer was led by Treasurer Soutee followed by the pledge.

ACCOUNTS ALLOWED

Commissioner Strahan made a motion to approve accounts payable warrants
#306657-#306747 and manual warrants #4918-4919. Commissioner Pennel seconded the
motion. The motion passed by vote: Pennel (yes), Herschend (absent), Strahan (yes).

PRIOR MINUTES

Commissioner Pennel made a motion to approve prior Commission Minutes dated
10/8/08, 10/9/08 (amended), 10/10/08, 10/22/08, 10/23/08, 10/29/08 and 11/5/08.
Commissioner Strahan seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (absent), Strahan (yes).

TRANSPORTATION BOARD
APPOINTMENT

Commissioner Strahan announced Mr. Buddy Roberts was appointed to the
Transportation Board last week.

Commissioner Herschend entered the meeting at 9:02 a.m.

HANGAR CONTRACT

Counselor Paulson had reviewed the Contract, which was previously approved,
and was awaiting signatures.

Commissioner Pennel made a motion to table Hangar Contract until this
afternoon. Commissioner Pennel withdrew his motion.

MONTHLY BUDGET REPORT

Auditor Findley submitted the Monthly Budget Report, which reads as follows:

EXPBYDEPT TANEY COUNTY
EXPENSES BY DEPARTMENT
 2006 2007 2008
ACTUALS ACTUALS APPROVED

EXPENSES
101????... COMMISSION 344,288.98 386,701.52 331,012.00
102-??-??? CLERK 75,753.41 93,974.73 166,496.00
103-??-??? ELECTIONS 241,122.31 117,521.27 181,430.00
104-??-??? BUILDINGS & GROUNDS 627,115.35 455,873.75 581,564.00
105-??-??? EMPLOYEES FRINGE BEN 1,610,317.09 1,358,401.67 1,968,997.46
106-??-??? TREASURER 77,741.81 79,279.48 80,886.00
107-??-??? COLLECTOR 207,324.77 207,423.61 217,353.20
108-??-??? CIRCUIT CLERK 244,360.09 260,377.87 317,390.40
109-??-??? COURT REPORTER 1,361.12 1,478.94 2,112.00
110-??-??? ASSOCIATE COURT DIV 1 35,486.73 34,898.37 34,350.00
111-??-??? COURT ADMINISTRATION 23,153.31 20,012.99 37,000.00
112-??-??? PRESIDING CIRCUIT JUDGE 35,947.74 31,017.43 55,548.16
113-??-??? PUBLIC ADMINISTRATOR 81,924.00 83,947.12 90,315.60
114-??-??? OTHER EXPENSE 3,974,891.29 14,161,477.51 18,317,427.68
115-??-??? AUDITOR 160,324.72 165,561.59 180,577.00
116-??-??? CHILD SUPPORT 26,000.74 28,698.81 30,920.40
117-??-??? SHERIFF 1,918,158.02 1,994,793.36 2,361,346.00
118-??-??? JAIL 1,015,321.73 1,127,434.60 1,567,704.00
119-??-??? PROSECUTING ATT 547,615.11 561,581.49 609,557.64
120-??-??? JUVENILE 114,178.37 118,379.58 126,542.18
121-??-??? CORONER 43,870.50 53,800.04 48,262.00
124-??-??? TRANSFERS/DEBT SERVICE 112,800.00 1,520,007.79 2,115,357.97
125-??-??? ASSOC COURT DIV 2 20,448.19 23,580.76 36,950.00
126-??-??? CIRCUIT CLERK 28,926.28 24,073.53 36,000.00
127-??-??? INDUSTRIAL DEV 38,909.58 42,382.91 66,200.00
130-??-??? PLANNING & ZONING 247,108.12 274,472.75 262,793.40
133-??-??? EXTENSION 46,234.88 46,426.06 49,498.00
134-??-??? SEWER 287,972.66 333,532.43 333,381.70
135-??-??? INFORMATION SYSTEMS 239,293.77 305,104.41 375,792.98
136-??-??? ANIMAL CONTROL 79,242.96 148,296.38 131,400.00
137-??-??? EM MANAGEMENTS 151,575.36 69,605.62 235,145.00
140-??-??? AIRPORT 796,140.84 778,864.91 1,661,717.60

TOTAL 13,454,909.83 24,908,983.28 32,611,028.37
101-30-000 GCR BEGINNING BALANCE 14,012,380.91 16,017,775.03 (18,628,344.77)
1018???... GCR TOTAL REVENUES 15,619,205.45 27,519,553.02 15,178,598.95
GCR TOTAL EXPENDITURES 13,454,909.83 24,908,983.28 32,611,028.37
- - -

FUNDBALANCE TANEY COUNTY
10/31/08 BUDGET
 FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

GENERAL COUNTY REVENUE
$18,628,344.7
BEGINNING BALANCE $0.00 7
REVENUES 1,388,583.63 13,372,866.52
- -
TOTAL REVENUES GCR 1,388,583.63 32,001,211.29
- -
TOTAL GCR EXPENDITURES 1,818,324.54 18,107,461.65
= =
TOTAL GCR FUND BALANCE (429,740.91) 13,893,749.64

ROAD & BRIDGE
BEGINNING BALANCE 0.00 7,004,998.91
REVENUES 106,787.87 1,199,651.93
- -
TOTAL RB REVENUES 106,787.87 8,204,650.84
- -
EXPENDITURES 752,733.57 5,335,777.31
= =
TOTAL RB FUND BALANCE (645,945.70) 2,868,873.53

ROAD & BRIDGE TRUST
BEGINNING BALANCE 0.00 3,693,493.95
REVENUES 803,215.41 6,344,638.42
- -
TOTAL RBT REVENUES 803,215.41 10,038,132.37
- -
EXPENDITURES 571,969.06 7,130,848.46
= =
TOTAL RBT FUND BALANCE 231,246.35 2,907,283.91

ASSESSMENT FUND
BEGINNING BALANCE 0.00 3,099.75
REVENUES 63,482.72 525,672.22
- -
TOTAL AF REVENUES 63,482.72 528,771.97
- -
EXPENDITURES 64,010.13 528,953.96
= =
TOTAL ASSEMENT FUND BALANCE (527.41) (181.99)
ELECTION FUND
BEGINNING BALANCE 0.00 31,698.41
REVENUES 123.27 12,574.62
- -
TOTAL ELECTION REVENUES 123.27 44,273.03
- -
EXPENDITURES 628.41 13,174.84
= =
TOTAL ELECTION FUND BALANCE (505.14) 31,098.19

TRANSFER STATION FUND
BEGINNING BALANCE 0.00 747,493.99
REVENUES 125,146.22 980,294.57
- -
TOTAL TS REVENUES 125,146.22 1,727,788.56
- -
EXPENDITURES 134,608.24 987,448.69
= =
TOTAL TS FUND BALANCE (9,462.02) 740,339.87

FUNDBALANCE TANEY COUNTY
10/31/08 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

LEPC FUND
BEGINNING BALANCE $0.00 $11,839.45
REVENUES 31.20 1,992.27
- -
TOTAL LEPC REVENUES 31.20 13,831.72
- -
EXPENDITURES 0.00 4,731.31
= =
TOTAL LEPC FUND BALANCE 31.20 9,100.41

LAW ENFORCEMENT TRAINING FUND
BEGINNING BALANCE 0.00 3,608.14
REVENUES 364.62 4,131.73
- -
TOTAL LET REVENUES 364.62 7,739.87
- -
EXPENDITURES 72.78 5,232.71
= =
TOTAL LET FUND BALANCE 291.84 2,507.16

PROSECUTING ATTORNEY TRAINING
FUND
BEGINNING BALANCE 0.00 6,364.77
REVENUES 114.58 1,252.34
- -
TOTAL PAT REVENUES 114.58 7,617.11
- -
EXPENDITURES 142.37 1,409.88
= =
TOTAL PAT FUND BALANCE (27.79) 6,207.23

COUNTY INSURED FUND
BEGINNING BALANCE 0.00 96,313.14
REVENUES 304.79 3,467.64
- -
TOTAL COUNTY INSURED REVENUES 304.79 99,780.78
- -
EXPENDITURES 9,830.84 67,172.59
= =
TOTAL COUNTY INSURED FUND BALANCE (9,526.05) 32,608.19

911 FUND
BEGINNING BALANCE 0.00 1,099,556.88
REVENUES 44,427.66 460,040.10
- -
TOTAL 911 REVENUES 44,427.66 1,559,596.98
- -
EXPENDITURES 11,411.89 656,083.53
= =
TOTAL 911 FUND BALANCE 33,015.77 903,513.45

USE TAX

FUNDBALANCE TANEY COUNTY
10/31/08 BUDGET
FUND BALANCES

PERIOD TO YEAR TO
DATE DATE
ACTUAL ACTUAL

SEWER FUND
$23,082,218.4
BEGINNING BALANCE $0.00 5
REVENUES 769,943.36 11,288,901.37
 - -
TOTAL SEWER REVENUES 769,943.36 34,371,119.82
- -
EXPENDITURES 153,449.24 6,607,317.88
= =
TOTAL SEWER FUND BALANCE 616,494.12 27,763,801.94

SEWER DESIGNATED FUND
EXPENDITURES

= =
TOTAL ALL SEWER FUNDS 616,494.12 27,763,801.94
= =

SHERIFF CIVIL FUND
BEGINNING BALANCE 0.00 97,171.17
REVENUES 469.05 61,178.44
- -
TOTAL SHERIFF CIVIL REVENUES 469.05 158,349.61
- -
EXPENDITURES 4,872.22 26,437.76
= =
TOTAL SHERIFF CIVIL FUND BALANCE (4,403.17) 131,911.85

TAX MAINTENANCE FUND
BEGINNING BALANCE 0.00 111,445.25
REVENUES 2,920.74 94,835.58
- -
TOTAL MAINTENANCE FUND REVENUES 2,920.74 206,280.83
- -
EXPENDITURES 80.00 89,975.59
= =
TOTAL MAINTENANCE FUND BALANCE 2,840.74 116,305.24

CLERK NEELEY

Clerk Neeley informed the Commission that she requested office personnel to
post on the agenda Forestry Tax for tomorrow morning at 9:00 a.m. Commissioner
Herschend indicated it was Veteran’s Day and the courthouse would be closed. Clerk
Neeley stated she arranged this issue to be handled via conference call.

Commissioner Herschend requested Clerk Neeley to have the meeting in the
courthouse, if she needed a motion for Tuesday, November 11th, so the public would have
an opportunity to attend if they chose. Clerk Neeley noted that she would come in to her
office for the call.
 TAX SALES SURPLUS

Collector Wyatt stated she was turning over the Tax Sales Surplus to the County
Treasurer, as required by RSMo 140.230 and noted that the original surplus was
$95,989.43.

Commissioner Pennel made a motion to accept the surplus statement from the
Collector. Commissioner Herschend seconded the motion. The motion passed by vote:
Pennel (yes), Herschend (yes), Strahan (yes).

PAYMENT DROP BOX

Collector Wyatt requested to purchase a payment drop box be placed outside of
her office.

Commissioner Herschend asked for Collector Wyatt to speak with all vendors and
give the Commission an update at that point. The Commission concurred.

PARKING LOT
CONCERNS

Collector Wyatt voiced concerns of the new parking lot located between the
Courthouse and the Judicial Facility. She informed the Commission that she had already
received complaints/comments on the issue.

Collector Wyatt requested that street parking be left for the public and that the
employees use designated lots and further asked the Commission to support her in her
efforts.

Collector Wyatt also questioned if the amount of spaces in the parking lot could
be increased. Commissioner Strahan noted that there has been a design flaw in the
parking lot, but that it is in the re-design phase and that there will be a curb pulled out to
widen the lot, but unsure of how many additional spaces it will provide.

Commissioner Pennel commented he could only make available alternative
parking, such as the parking structure, but could not require employees to utilize it. He
also noted that by freeing up the parking on the street for the public, shows courtesy to
the taxpayers.

RECESS
9:40 a.m.

Commissioner Strahan made a motion to recess. Commissioner Herschend
seconded the motion. The motion passed by vote: Pennel (yes), Herschend (yes),
Strahan (yes).
Minutes taken and typed by Nikki Lawrence.

RECONVENE
1:04 p.m.

BOB PAULSON
WORK SESSION

Counselor Paulson gave the Commission an update on legal issues, specifically a
water runoff release on Meadow Ridge Road, a dog bite case as well as an STC update.
Commissioner Pennel stated that he would like for Counsel to talk about the nuisance
cases in the Wednesday morning meeting. Counselor Paulson updated his calendar as
well.

SHORTY COOPER STREET

Mel Eakins and Spencer Jones from Great River Engineering met with the
Commission to discuss the routing of the new Shorty Cooper Street. A new design that
would line up with Allaman Street and remove a portion of an apparent second entrance
to the jail.

Commissioner Herschend made a motion to approve the changes but to leave as
much of the second entrance for access to the side door for loading and unloading trucks.
Commissioner Strahan stated that he would like to see it staked for a visual and noted that
if it was only a 15-20,000 it would be a good investment.

COUNTY ENGINEER

Frank Preston, Road Administrator commented that it was common practice to
have one firm that would handle all the counties engineering. Mr. Jones noted that Great
River Engineering had never formalized an agreement noting that they were the county’s
engineering firm. Commissioner Pennel asked what the county would do if they wanted
to go out to other firms for a bid. Mr. Eakins commented that the agreement would not
be an exclusive contract.

Commissioner Herschend asked then why not continue as is, what the benefit for
the county is. Mr. Eakins commented that it didn’t matter to Great River, just thought it
might answer questions as to why the county is using Great River. Commissioner
Strahan added that the county is satisfied with Great River but still likes to test the
market.

JAIL ANNEX – REMODEL
 Planning & Zoning and Sewer District members presented the Commission with a
proposed layout for the remodeling of the Jail Annex. After a brief discussion, the
Commission agreed to send the layout for bid.

EXECUTIVE SESSION

Commissioner Herschend made a motion to go into executive session pursuant to
RSMo. 610.021(3)(12). Commissioner Pennel seconded the motion. The motion passed
by vote: Pennel (yes), Herschend (yes), Strahan (yes).

It should be noted that no motions were made and no votes taken.

FRANK PRESTON & TRESSA LUTTRELL
WORK SESSION

Frank Preston, Road Administrator and Tressa Luttrell, County Administrator met
with the Commission to discuss various issues.

1. Sick Leave Memo: Mr. Preston informed the Commission that a memo will be
sent to the road employees regarding the misuse of sick leave.

2. Acacia Club Bridge: Mr. Preston presented pictures of the finished Acacia Club
Bridge but had some concern about the drop off and stated that he would like to
put up a fence so pedestrians as well as vehicles would have some sort of
protection.

3. Casey Road: Mr. Preston commented that Mr. Wyatt has asked for some
additional items that were not on the approved list and wanted to know how the
Commission felt. Commissioner Strahan mentioned that they should stick with
the original plan.

4. Regions Bank: Ms. Luttrell informed the Commission that she had received a
letter from Regions Bank noting that since the county voted to use county funds
rather than the banks, they are requesting reimbursement for legal fees that they
incurred.

Commissioner Herschend made a motion that Counsel should write a letter to Regions
noting the only reason the county denied their funding was that they changed the terms of
the bid after the fact. Commissioner Strahan seconded the motion. The motion passed
by vote: Pennel (yes), Herschend (yes), Strahan (yes).

RECESS
4:09 p.m.