Commission Minutes

NOVEMBER 5, 2008 18TH DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Office at 9:10 a.m. pursuant to
adjourn with all members present and the following proceedings were had and made a
matter of record.

STC CASE
TRAVEL EXPENSE

Commissioner Strahan made a motion to front $500.00 for travel expenses on the
STC Case for Counselor Paulson. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

PRIOR MINUTES

Commissioner Pennel made a motion to table the minutes. Commissioner
Herschend seconded the motion. The motion passed by vote: Pennel (yes), Herschend
(yes), Strahan (yes).

2009 BUDGET PREPARATION

The County Commission conducted some prep work on the proposed 2009
budget.

RECESS
12:05 p.m.

RECONVENE
12:50 p.m.

DRAINAGE EASEMENT

Commissioner Pennel made a motion to accept the drainage easement as obtained
by Randy Haes, Road Coordinator at the Barth Property on Wisconsin and Acacia Club
Road. Commissioner Strahan seconded the motion. The motion passed by vote: Pennel
(yes), Herschend (absent), Strahan (yes).

Commissioner Herschend entered the meeting at 1:07 p.m.

JOHN SOUTEE
WORK SESSION
 John Soutee, Sewer Administrator met with the Commission to discuss various
issues.

1. “Y” Highway Core Drilling: Mr. Soutee presented the Commission with an
amendment to the Great River Engineering contract for the performance of
drilling 100 holes on the “Y” Highway sewer project in an effort to get the bids
more precise.

Commissioner Herschend noted that Mel Eakins with Great River Engineering
had brought this issue up in yesterday’s meeting stating that this would eliminate all
proposed contractors each drilling on various properties.

Commissioner Strahan made a motion to perform the 100 drills for up to $15,000
by amending the Great River Engineering contract. Commissioner Herschend seconded
the motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

2. Dam Site: Mr. Soutee gave a brief update on the Dam Site project noting that the
City of Branson has again asked us to look at yet something else. This time they
have requested us to look at a different type of pump, which has not been
approved by DNR as yet.

Commissioner Herschend commented that he has a concern in that it has been 12
weeks and we have made a motion to move forward yet the City of Branson is yet again
coming to us to look at something else.

Mr. Soutee stated that he knows that Great River is working on the agreement
which will take weeks to get finalized, however it will all come down to whether DNR
will approve the usage of those pumps. Commissioner Strahan added that he thought we
were passed that as we have agreed on this already.

Commissioner Herschend stated that he would ask Mr. Soutee to contact Mr.
Eakins and proceed with the design that has been approved.

3. Sales Tax Guidelines: Mr. Soutee noted that the Sewer Board will be having a
work session on the sales tax guidelines as well as the ½ cent being used for the
stabilization of sewer rates and operation.

Commissioner Herschend stated that he would be in support of broadening the
definition of capital improvement but would caution towards operation labor and
expenses.

NUISANCE CASES

Commissioner Pennel made a motion to send the first letter on case #08-0036.
Commissioner Strahan seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (yes), Strahan (yes).
 Commissioner Pennel made a motion to send the first letter on case #08-0073.
Commissioner Herschend seconded the motion. The motion passed by vote: Pennel
(yes), Herschend (yes), Strahan (yes).

Commissioner Pennel made a motion to send the first letter on case #08-0072.
Commissioner Strahan seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (yes), Strahan (yes).

Commissioner Pennel made a motion to send the first letter on case #08-0063.
Commissioner Strahan seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (yes), Strahan (yes).

Commissioner Pennel made a motion to send the first letter on case #08-0069
(206 Amherst only). Commissioner Herschend seconded the motion. The motion passed
by vote: Pennel (yes), Herschend (yes), Strahan (yes).

JOHN LAVENDER
WORK SESSION

John Lavender, Maintenance Supervisor met with the Commission to discuss
various issues.

1. Continued Employment: Mr. Lavender informed the Commission that he would
need to be raised to $20.00 an hour by 1/9/2009 in order to continue another year
with employment; otherwise he would be retiring thus making more money. Mr.
Lavender gave the Commission a week to think about the proposal.

2. Courthouse Security: Mr. Lavender informed the Commission that the
courthouse had been left open noting that there was no communication but would
be resolved.

3. Trees: Mr. Lavender noted that there are 30 trees that still need to be planted.
They appear dead but should come back in the spring. Mr. Lavender requested
that road & bridge come soon to get the trees in the ground.

4. Circle Driveway: Mr. Lavender informed the Commission that the circle
driveway for the new Judicial Facility is 49 feet from curb to curb and the
diameter to turn his truck is 53 feet.

Mr. Lavender also noted that the straight parking will be very tight, only 18 feet
clearance when two vehicles are parked across from each other. The Commission spoke
with Mike Smith, Construction Manager via speaker phone to discuss the issue.

5. Locks: Mr. Lavender noted that the rear lock to the jury assembly room had still
not been fixed and would continue to keep on Walton to get the issue resolved.
 Mr. Lavender also added that the missing 81 locks will be installed today by his
staff. Commissioner Strahan requested that any work Mr. Lavender’s staff is
conducting be noted for future documentation.

6. Lightning Strike: Mr. Lavender noted that the last electrical storm knocked out
some of the card readers. The Commission made Mr. Smith aware of the
situation as well.

7. Upper Parking Lot: Mr. Lavender stated that the overhead poles at the parking
garage are scheduled to be removed on Friday and added that the lot would be
closed for a couple of days while driveway is being asphalted.

8. Snow & Ice Removal: Mr. Lavender noted that it would be a good idea to have a
plan in place for the snow and ice removal for the parking lots, steep roads,
driveways and the sidewalks. The Commission directed Mr. Lavender to
coordinate that with Mr. Preston.

Commissioner Herschend left the meeting at 3:13 p.m.

TRANSPORTATION BOARD

Commissioner Strahan made a motion to appoint Buddy Roberts to the
Transportation Board. Commissioner Pennel seconded the motion. The motion passed
by vote: Pennel (yes), Herschend (absent), Strahan (yes).

ANIMAL CONTROL CONTRACTS

Commissioner Strahan made a motion to revise the county’s contracts with all
municipalities. Commissioner Pennel seconded the motion. The motion passed by vote:
Pennel (yes), Herschend (absent), Strahan (yes).