Commission Minutes

OCTOBER 10, 2008 5TH DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Office at 9:01 a.m. pursuant to
adjourn with all members present and the following proceedings were had and made a
matter of record.

CITY OF FORSYTH
PARKING ALIGNMENT

The County Commission met with Mayor Oliphant and Chris Robertson from the
City of Forsyth regarding the parking alignment along the new Judicial Facility.

Commissioner Herschend asked what the City was wanting from the County. Mr.
Robertson commented that they would like to have Shorty Cooper aligned with Allaman
like originally platted. Robertson noted that there wasn’t a set of plans turned into the
City for the design, when the costs of moving the road came in the county just moved
forward without the approval of the City.

Commissioner Strahan stated that there had been some visiting with the City on
the site and noted that there was another important player that wasn’t present, MoDot.
Commissioner Strahan added that MoDot visited with us on site along with a
representative of the City to talk about taking off a part of the bluff for the beginning of
the three way through the City. Commissioner Strahan noted that Bob Becker with
MoDot had stated that whatever we did, do not change the alignment.

Mayor Oliphant asked Commissioner Strahan if he remembered the contract he
signed with the City and noted that maybe he should review what it says. Commissioner
Herschend commented that the problem is the single lane road that comes to the North
side. Mr. Robertson added that that is the problem; the County put a road on a non-
platted road. Commissioner Strahan added that this was taken to the City Council.
Mayor Oliphant noted that he thought that was prior to the agreement.

Commissioner Pennel asked if we could go back to how we got here and asked
for Spencer Jones with Great River Electric to give an update. Mr. Jones briefed the
Commission on the events that had transpired. Mayor Oliphant commented that all they
were asking was to widen the end of Shorty Cooper.

Commissioner Strahan asked if they had an old copy of the plat for Hillcrest and
added that when you look at it you are going to find a 30’ street, so a request for a 70’
street is not out of line per the contract. Mr. Robertson commented that it did say if the
street was not going to be in the platted area it should go back to the City. Commissioner
Herschend noted that that is what the County should do then as he was hearing that the
City wants the County to pay for it, however we haven’t encroached on their property at
all.
 Mayor Oliphant stated that the County’s plans did not show any parking, when
you moved in is when the issue came up and thought that Commissioner Herschend was
twisting the issue. The only issue is to improve the flow of traffic.

Commissioner Strahan made a motion to take the issue to the City Council.
Commissioner Pennel noted that it made sense to him to get the roads aligned. After a
brief discussion, Commissioner Herschend made a motion that the Taney County
Commission, Sheriff, Road Administrator and Engineer set down and see what the
County can support. Commissioner Herschend added that he was concerned with having
two driveways as we will have the public driving around the building.

Mayor Oliphant commented that if the County could talk to the property owners
and get the corner it would be better alignment and that he would commit to the City
placing a culvert at the Senior Housing and to do the Paving. Commissioner Strahan
added that he would be willing to do a survey to see who owns what property.

Commissioner Pennel made a motion that the County engages Great River
Engineering to draw up what is being discussed here. Commissioner Herschend
seconded the motion. The motion passed by vote: Pennel (yes), Herschend (yes),
Strahan (yes).

PLEASANT VIEW

Commissioner Herschend made a motion to instruct all property owners to
remove fences and set them back 25’ off of the road. Commissioner Pennel asked if that
was county wide or just in this area. Commissioner Herschend noted that it would only
address this issue. Commissioner Strahan asked if it would be appropriate to send out
and establish the corners.

Commissioner Herschend commented that if the fence is on his property, we can’t
have him move it but if it is on the county right-of-way then we are taking on the
liability.

Commissioner Herschend made a motion that here forward, on any individual
wanting to put up a fence, that they have to keep it off the right-of-way.

Commissioner Strahan made a motion to direct Randy Haes, Road Coordinator to
get a survey done on this property. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

Commissioner Pennel noted that Mr. Haes should come back to the Commission
if the fence is not in the right location. Frank Preston, Road Administrator commented
that it would be like a Board of Adjustment decision. Commissioner Herschend
commented that the County could issue a letter noting that if the road is ever moved the
landowner would have to pay for the moving of the fence.
 FRANK PRESTON
JOB TITLE

Commissioner Herschend made a motion that the office of the County Highway
Administrator be referred to as the Road & Bridge Administrator. Commissioner Pennel
seconded the motion. The motion passed by vote: Pennel (yes), Herschend (yes),
Strahan (yes).

RECESS
11:39 a.m.