Commission Minutes

AUGUST 4, 2008 18th DAY OF
THE JULY ADJOURNED TERM

The County Commission met in the Associate Circuit Courtroom at 9:01 a.m. pursuant to
adjourn with all members present and the following proceedings were had and made a matter of
record.

Prayer was led by Auditor Findley followed by the pledge.

ACCOUNTS ALLOWED

Commissioner Strahan made a motion to approve accounts payable warrants #304914-
305035 and manual warrant #4870-4872. Commissioner Herschend seconded the motion. The
motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

PRIOR MINUTES

Commissioner Strahan made a motion to approve prior Commission Minutes dated
7/28/08, and table 7/29/08 and 7/30/08. Commissioner Pennel seconded the motion. The motion
passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

CONTRACTS

Counselor Paulson stated there are no contracts to review at this time.

COMMISSIONER PENNEL

Commissioner Pennel commented that during the Election on Tuesday, August 5th, there
will also be seating inside the courthouse, due to the extreme heat.

EXECUTIVE SESSION

Commissioner Pennel made a motion to go into Executive Session pursuant to RSMo.
610.021.1. Commissioner Herschend seconded the motion. The motion passed by vote: Pennel
(yes), Herschend (yes), Strahan (yes).

Minutes taken and typed by Nikki Lawrence.

Commissioner Strahan made a motion to go out of executive session. Commissioner
Pennel seconded the motion. The motion passed by vote: Pennel (yes), Herschend (yes),
Strahan (yes).

RECONVENE
1:16 p.m.
 The County Commission reconvened in the Commission Office with Chuck Pennel,
Presiding and Ron Herschend, Western Commissioner present.

CABLING
ROAD & BRIDGE BUILDING

Counselor Paulson indicated that it would be a good idea to get a survey of the area
discussed. The City of Forsyth does not have a problem with putting the cabling in the ditch or
under the road. Mike Smith, Septagon Construction noted that the County may want to speak
with Great River Engineering as they have a sewer line going in there somewhere.

Commissioner Herschend commented that it would be his recommendation to have an
extension placed on the Kennedy contract for this work. Mr. Smith noted that he would contact
Kennedy and get an answer.

JUDICIAL FACILITY
WEEKLY UPDATE

Mr. Smith informed the Commission that the sign package for the Judicial Facility was
going to be 9,306, and noted that 5,000 was the allotted amount in the budget. Commissioner
Herschend made a motion to approve the interior sign package. Commissioner Pennel seconded
the motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (absent).

Commissioner Herschend made a motion to approve RFI #352 in the amount of $794.00
for receptacles for owner supply. Commissioner Pennel seconded the motion. The motion
passed by vote: Pennel (yes), Herschend (yes), Strahan (absent).

Commissioner Herschend made a motion to approve RFI #119 for $245.88 which
replaces the thresholds between the dayrooms to security thresholds. This was called out for in
the plans but not in the specifications. Commissioner Pennel seconded the motion. The motion
passed by vote: Pennel (yes), Herschend (yes), Strahan (absent).

FRANK PRESTON & TRESSA LUTTRELL
WORK SESSION

Frank Preston, Road Superintendent and Tressa Luttrell, County Administrator met with
the Commission to discuss various issues.

1. Cabling/Television Quote: Ms. Luttrell presented the quotes for running the cabling
needed for the televisions in the jail as previously directed by the Commission. Ms.
Luttrell noted that she received two quotes; one from All about Phones and one from
Stuart’s Sales and Service.

Commissioner Herschend made a motion to approve the quote as submitted by All about
Phones in the amount of $4,087.35. Commissioner Pennel seconded the motion. The motion
passed by vote: Pennel (yes), Herschend (yes), Strahan (absent).
 2. Blinds Bid: Ms. Luttrell presented the Commission with the bid for purchasing blinds
for the new Judicial Facility. Ms. Luttrell noted that this was the second time it had
been sent out and only one bid was received from Lowes for $2,884.90.

Commissioner Herschend made a motion to approve said bid. Commissioner Pennel seconded
the motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (absent).

3. Inmate Mattresses: Ms. Luttrell presented the Commission with the bid inmate
mattresses for the new Judicial Facility. Ms. Luttrell noted that the bids had been
reviewed by the Sheriff who recommended Bob Barker for $20,590.00.

Commissioner Pennel made a motion to approve said bid. Commissioner Herschend seconded
the motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (absent).

4. Personal Property Bags: Ms. Luttrell presented the Commission with the bids for
Personal Property Bags. Ms. Luttrell explained that these bags contain all personal
property of each inmate, their ID number and is housed in a secured area. Ms.
Luttrell noted that the Sheriff had reviewed the bid and recommended approval of
Pacific Concepts for $4,483.00.

Commissioner Pennel made a motion to approve said bid. Commissioner Herschend seconded
the motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (absent).

5. Inmate Uniforms: Ms. Luttrell presented the Commission with the bids for Inmate
Uniforms. Ms. Luttrell noted that this bid is for six different colors in order to
segregate the inmates as well as all undergarments. Ms. Luttrell added that the
Sheriff had reviewed the bids and recommended Bob Barker for $19,953.55.

Commissioner Pennel made a motion to approve said bid. Commissioner Herschend seconded
the motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (absent)

6. FEMA: Mr. Preston informed the Commission that FEMA representatives would be
here to go through the County’s information.

7. Block Turnouts: Mr. Preston informed the Commission that Spencer Jones was on
vacation; however a letter would be forthcoming regarding using the “Redi-Rock” as
turnouts on Acacia Club Road.

8. No Parking Ordinance: Mr. Preston noted a few subdivisions that would be in line to
get signage for the newly adopted No Parking Ordinance; however he has never
received a complaint and asked if a specialty sign shouldn’t be made for those areas.

Commissioner Pennel noted that his first thought would be to proceed with the Ordinance as
previously discussed and added that the Commission should probably take a road trip with Mr.
Preston to view those areas.
 9. “Y” Highway Sewer: Mr. Preston asked the Commission if there had been any
discussion regarding the repair of the roads in the “Y” Highway Sewer Project. The
Commission indicated that there had been no discussion as yet. Ms. Luttrell stated
that Mr. Preston could talk with Mr. Hooker or Mr. Soutee who would most likely
have that information.

10. Transfer Station: Mr. Preston noted that in the recent audit of the Transfer Station by
Auditor Findley there were some issues that probably needed to be addressed. One
being the amount of returned checks. Mr. Preston stated that he would look into a
credit card system similar to what the Collector has.

Mr. Preston indicated that there is another hauler coming in on Tuesdays which is creating a
problem. Commissioner Herschend noted that they are only supposed to be coming in if they
miss their transport to Springfield.

Mr. Preston further stated that there is an area of concrete where water is standing and it is
creating a mess. Mr. Preston commented that he would like to fix the area. Commissioner
Herschend stated no. The DNR would then have to approve of the fix and the county would be
closed for several days. Commissioner Herschend added that it could be cleaned as it is only
when there is sloppy trash that there is a mess.

11. Sycamore Log Church: Mr. Preston noted that there are logs under the concrete slab
at an area of Sycamore Log Church. Commissioner Herschend explained that the
land owner would like for the county to maintain up to the slab. Mr. Preston added
that Foreman Yarnell stated that every time he has gone by there the gate has been
locked. Commissioner Herschend noted that it had never been closed when he went
by.

Commissioner Pennel commented that if the county was maintaining the road to a certain point,
why wouldn’t we clean it up. Mr. Preston stated that the land owner would prefer no one driving
through there. Commissioner Pennel noted that it doesn’t sound like the land owner wants it
maintained then. Mr. Preston added that he would check the history file.

12. Tim Barth: Commissioner Herschend questioned what Eddie Coxie, Planning
Administrator had informed Mr. Barth regarding his plat. Commissioner Herschend
explained that Mr. Coxie stated that Mr. Barth would have to go back through
concept to put a building on an approved Industrial Lot. Commissioner Pennel stated
that he could see that, as the use was no longer a lot and Planning needs to know what
is going in there. Mr. Preston agreed noting that if it is a change of use or adding a
building would need to go through concept.

SOLID WASTE MANAGEMENT
DISTRICT APPOINTMENTS
 Clerk Neeley commented that she had received a request for the placement of board
members on the Solid Waste District Counsel both At Large and Executive appointees.
Commissioner Pennel made a motion to approve those members that are currently serving.
Commissioner Herschend seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (yes), Strahan (absent).

EXECUTIVE SESSION

Commissioner Pennel made a motion to go into executive session pursuant to RSMo.
610.021(3). Commissioner Herschend seconded the motion. The motion passed by vote:
Pennel (yes), Herschend (yes), Strahan (absent).

Commissioner Pennel made a motion to go out of executive session. Commissioner
Herschend seconded the motion. The motion passed by vote: Pennel (yes), Herschend (yes),
Strahan (absent).

It should be noted that no motions were made and no votes were taken.

Minutes taken and typed by Tressa Luttrell.