Commission Minutes

JUNE 4, 2008 34TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Office at 9:02 a.m. pursuant to
adjourn with Chuck Pennel, Presiding and Danny Strahan, Eastern Commissioner present
and the following proceedings were had and made a matter of record.

PRIOR MINUTES

Commissioner Pennel made a motion to approve prior Commission Minutes dated
6/2 and 6/3/08 with corrections. Commissioner Strahan seconded the motion. The
motion passed by vote: Pennel (yes), Herschend (absent), Strahan (yes).

COUNTY CLERK
PAYROLL ISSUE

The County Commission met with the County Clerk to discuss their recent
request of the Clerk regarding her budget. Clerk Neeley presented the Commission with
a plan for the staff in her office as well as the transferring of funds from her Elections
(400) account.

Commissioner Herschend entered the meeting at 9:20 a.m.

Commissioner Pennel asked Clerk Neeley what she was expecting from the
Commission for the next years budget since she has more staff that budgeted. Clerk
Neeley stated she would be asking for the Commission to keep all her staff. Clerk
Neeley explained that if she could have found a part time person to fill the opening she
would have, but filled it with a full time person. Should the Commission not approve the
next years budget, Clerk Neeley would have to let one of the part time staff go.

Commissioner Herschend expressed his concern with the document that was
presented which shows that Clerk Neeley would be over her budgeted salary expenditures
by $25,000.00, and should this continue there will not be the funds in the Election (400)
account to repay $25,000. Clerk Neeley stated she already has the staff and was going to
ask the Commission to keep them.

Commissioner Strahan commented he felt Clerk Neeley got the cart before the
horse. This issue should have been brought to the Commission prior to the hiring of a
full time employee. Commissioner Strahan added that they have a responsibility to
themselves to make this work out dollar and cents wise.

A general discussion regarding the overage for 2008’s budget ensued.
Commissioner Herschend requested that Clerk Neeley transfer funds from the Election
(400) account to offset the labor costs in General County Revenue as it is not fair that
someone individually creates a problem for the rest of the budget.
 UNIFORM BID

Commissioner Strahan made a motion to approve the Uniform Bid as submitted
by Cintas. Commissioner Herschend seconded the motion.

Commissioner Herschend requested a little more time to work out a real life
scenario in order to compare apples to apples. Commissioner Herschend made a motion
table the decision until later in the meeting. Commissioner Pennel seconded the motion.
The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

HEAVY EQUIPMENT REPAIR BID

Tressa Luttrell, County Administrator explained that this bid arrived due to a
purchase request of over $10,000 needed for a motor rebuild. So a bid was sent out to try
and get the companies to give us firm pricing for a year to cover any repair work needing
to be completed that is not already covered by warranty.

After a brief discussion Commissioner Pennel commended Ms. Luttrell and Mr.
Preston for what they were trying to get accomplished with this bid but made a motion to
reject the bids. Commissioner Herschend seconded the motion. The motion passed by
vote: Pennel (yes), Herschend (yes), Strahan (yes).

UNIFORM BID

Commissioner Herschend made a motion to take off the tabled motion.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (yes), Strahan (yes).

The motion passed to award to Cintas by vote: Pennel (yes), Herschend (yes),
Strahan (yes).

ROAD MATERIALS BID

Commissioner Strahan made a motion to accept all bids for road materials and
proceed with the same arrangements as previous years. Commissioner Pennel seconded
the motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

TWIN CABINET BID

Commissioner Herschend made a motion to table said bid until later.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (yes), Strahan (yes).

RECESS
10:49 a.m.
 RECONVENE
10:57 a.m.

PRESBYTERIAN CHURCH
PARKING LOT

The County Commission took up the issue to the Presbyterian Church Parking
Lot. Mr. Preston read the initial letter requesting the work and asked what does the
county really want to offer for the value that we received. Commissioner Strahan noted
that he was in favor of overlaying the lot but not for maintaining the lot for any period of
time. Commissioner Pennel concurred.

Commissioner Herschend noted that they needed to be careful on wear and tear
maintenance, and added if the county repairs the church parking lot, does the county need
to repair main street where the trucks came through. Commissioner Strahan pointed out
that the employees from construction of the new jail did use it for parking.

Commissioner Strahan made a motion to table until the pastor is available to
discuss the issue. Commissioner Herschend seconded the motion. The motion passed by
vote: Pennel (yes), Herschend (yes), Strahan (yes).

PARKING ORDINANCE

Commissioner Pennel made a motion to approve the Parking Ordinance.
Commissioner Herschend seconded the motion. Counselor Paulson noted that it still
needed a few changes. Commissioner Pennel withdrew his motion and asked that it be
placed on the agenda for a public hearing.

RECESS
11:41 a.m.

RECONVENE
12:56 a.m.

FRANK PRESTON’S TITLE

Commissioner Herschend made a motion to title Frank Preston’s position as
recommended by Mr. Preston as the County Operations Administrator. Commissioner
Pennel stated he had some questions and question an earlier statement from Mr. Preston
noting that 40% of his time was being spent in Planning rather than in Road & Bridge
which concerned him.

Mr. Preston stated he had done some calculating and that the percentage is closer
to 12. Commissioner Pennel asked what other than Planning is included in that 12%.
Mr. Preston noted nothing. Commissioner Pennel asked if Mr. Preston thought he was
still needed in that department. Mr. Preston commented that he would ask that the
Commission ask the department. I am their point of contact and do interpretation of the
code book which comes to about 6-8 hours in an 80 hour time frame.

Commissioner Strahan pointed out what he thought the Commission’s
expectations were but didn’t see Mr. Preston doing as much as he has been in reviewing
or in the field. Commissioner Strahan added that he didn’t want anything interfering with
road & bridge. Mr. Preston stated his number one job is road & bridge and didn’t see
himself committing to anymore as he didn’t have the time. Commissioner Strahan
commented that it was Mr. Preston’s organizational skills that he was hired for.

Mr. Preston commented that people in the public are calling him a lot of different
things and wanted to finalize the title. Commissioner Strahan noted that’s where he has
the problem as Mr. Preston was not over the operations of the county, only two
departments. With that title people would look to you for answers in areas that you don’t
have anything to do with.

Commissioner Pennel made a motion to leave the title as Road & Bridge
Superintendent then amended to Administrator. Motion died.

Commissioner Herschend made a motion to make it Road & Bridge
Administrator. Commissioner Pennel seconded the motion. Commissioner Herschend
noted that he didn’t think it accurately reflected what the Commission was asking him to
do. The motion did not pass: Pennel (yes), Herschend (no), Strahan (abstain).

EXECUTIVE SESSION

Commissioner Pennel made a motion to go into executive session pursuant to
RSMo. 610.021(3). Commissioner Herschend seconded the motion. The motion passed
by vote: Pennel (yes), Herschend (yes), Strahan (yes).

Commissioner Pennel made a motion to increase Bob Paulson’s salary to
$70,520.00. Commissioner Strahan seconded the motion. The motion passed by vote:
Pennel (yes), Herschend (no), Strahan (yes).

Commissioner Strahan made a motion to go out of executive session.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (yes), Strahan (yes).

NUISANCE CASES

Commissioner Strahan made a motion to table the discussion on nuisance cases.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (abstain), Strahan (yes).

FUTURE ROAD PLANS
 A roundtable discussion regarding a road classification boundary map as well as
the process for future road plans was had. Mr. Preston will be submitting the future list
to the Commission once the process is complete.

AMEND AGENDA

Commissioner Pennel made a motion to amend the agenda and move the Casey
Road issue up. Commissioner Herschend seconded the motion. The motion passed by
vote: Pennel (yes), Herschend (yes), Strahan (yes).

CASEY ROAD

The County Commission met with Spencer Jones from Great River Engineering
to discuss phase two of the Casey Road project.

Mr. Jones commented on what they could do to salvage the pavement and using
open ditches, noting the improvements to private property would be more significant as
well as there being a cost to remove the existing storm water system. Mr. Jones added
that Herion would not warranty the work if the county requested to go in and use the
existing pavement and would want a release from the county. Mr. Preston commented
that Herion does not want their name associated with the project if not done to normal
construction practices.

Commissioner Herschend noted that his comments could not be made in open
session and would like to go into executive session.

Commissioner Herschend made a motion to go into executive session pursuant to
RSMo. 610.021.12. Commissioner Strahan seconded the motion. The motion passed by
vote: Pennel (yes), Herschend (yes), Strahan (yes).

Commissioner Herschend made a motion to go out of executive session.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (yes), Strahan (yes).

It should be noted that no motions were made and no votes taken.

The Commission requested the Clerk research the minutes for any discussions
with the public regarding Casey Road and come back.

EXECUTIVE SESSION

Commissioner Pennel made a motion to go into executive session pursuant to
RSMo. 610.021.12. Commissioner Strahan seconded the motion. The motion passed by
vote: Pennel (yes), Herschend (yes), Strahan (yes).
 Commissioner Strahan made a motion to utilize Gilmore and Bell for the Hangar
Funding project. Commissioner Herschend seconded the motion. The motion passed by
vote: Pennel (yes), Herschend (yes), Strahan (yes).

Commissioner Pennel made a motion to go out of executive session.
Commissioner Herschend seconded the motion. The motion passed by vote: Pennel
(yes), Herschend (yes), Strahan (yes).

CASEY ROAD
CONTINUED

Commissioner Pennel made a motion to instruct Herion to go forward with Phase
2 of the project as the engineered. Commissioner Strahan seconded the motion. The
motion passed by vote: Pennel (yes), Herschend (no), Strahan (yes).

RECESS
4:26 p.m.

Minutes taken and typed by Tressa Luttrell.