Commission Minutes

MAY 21, 2008 THE 25TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission’s Office at 9:00 a.m. pursuant to
adjourn with all members present and the following proceedings were had and made a
matter of record.

QUEBEC ROAD
VACATION

Commissioner Pennel made a motion to sign the Quebec Road documents.
Commissioner Strahan seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (yes), Strahan (yes).

JUDICIAL SIGNS

Commissioner Herschend made a motion to purchase the “Takeform” brand of
interior signs for the Judicial Facility and ask them to expedite the order. Commissioner
Strahan inquired if there was a price for expediting.

Commissioner Pennel made a motion to approve a not to exceed price of
$9,467.10 for interior signs. Commissioner Strahan asked if the Commission would
consider equivalent to “Takeform”.

Commissioner Pennel stated that the Commission needed to ask Sharp Signs if
they can get the signs quicker and do they have something that is equal. Commissioner
Herschend noted that they didn’t have the luxury of time.

Commissioner Herschend made a motion to award the “Takeform” to Sharp Signs
and ask them to look at anyway to expedite the order. Commissioner Strahan seconded
the motion. The motion passed by vote: Pennel (no), Herschend (yes), Strahan (yes).

Commissioner Herschend made a motion to table PR#48 regarding the building of
the monument with a cost of $10,630. Commissioner Strahan seconded the motion. The
motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

Commissioner Herschend made a motion to approve PR #47 regarding the
exterior signage for a credit in the amount of $3,577.00. Commissioner Pennel seconded
the motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

JUDICIAL MISC.

Commissioner Herschend made a motion to approve PR#49 which changes the
duct work to allow for the placement of individual smoke detectors in the amount of
$14,763.00. Commissioner Strahan seconded the motion. The motion passed by vote:
Pennel (yes), Herschend (yes), Strahan (yes).

The Commission all expressed their frustration in that the one who drew the plans
didn’t catch the mistake and is blaming it on someone else.

Mr. Smith presented PR #50 which extends the fencing around the generator, the
tower and the transformer in the amount of $2,155.00 noting that the fence will be 8’.
Mr. Smith went on to remind the Commission that in earlier discussions regarding the
fence the Commission discussed having road & bridge do the work.

Commissioner Herschend made a motion to ask Walton Construction to schedule
with Mr. Preston in regards to placing the fence. Commissioner Pennel seconded the
motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes). Road
& Bridge will place the white rock and weed bearer.

Mr. Smith presented PR #52 which would place bullet proof resistant glass in the
walk up windows of the Sheriff’s Office which was specified as security glass, not
particularly “bullet proof” but was in the drawings as SG1 in the amount of $3,986.00.
Mr. Smith suggested only replacing the 3 bottom windows not all 6.

Commissioner Herschend asked if this was one to ask for errors and omissions.
Commissioner Pennel stated that if it was specified…Commissioner Herschend noted
that the county should get the cost of what is already in there back as a credit. Mr. Smith
noted that in the drawings it was specified but in the specification book it wasn’t.

Commissioner Herschend made a motion to table until he could contact HMN and
see if they will reimburse.

Commissioner Strahan made a motion to approve PR #52 at a not to exceed cost
of $3,986.00 and to only replace the 3 bottom windows of the 6 as well as looking for
reimbursement from the Architect. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

The Commission then went to the Judicial Facility site to review the driveway.

RECONVENE
12:53 p.m.

PRIOR MINUTES

Commissioner Strahan made a motion to approve prior Commission Minutes
dated 5/2/08, 5/12/08, 5/15/08, 5/16/08 and 5/20/08 as corrected. Commissioner
Herschend seconded the motion. The motion passed by vote: Pennel (yes), Herschend
(yes), Strahan (yes).
 ANIMAL CONTROL
ADOPTIONS

Commissioner Pennel informed the Commission that an individual from the
Engler Block has requested Animal Control to bring an animal over that they could place
in the store for adoption. Commissioner Pennel added that the Humane Society has also
made such a request.

Commissioner Pennel asked if it would be ok to have animals that are ready to be
shipped placed at those locations for adoption. Commissioner Strahan commented that
he would want a hold harmless document from Counsel just in case the animal would
happen to bite someone. Counselor Paulson noted that he would want to look at the
liability if those animals are still in the county’s custody.

Commissioner Pennel asked if they could come up with a plan where the animal
is adopted by the locations and should they be unsuccessful in adopting the animal, they
could bring it back without charge. Counselor Paulson noted that he didn’t see a problem
with taking the animal back for free. Commissioner Strahan commented that when they
take the animal it’s theirs.

Commissioner Herschend stated that he had a problem with going away from the
spay/neuter program. Commissioner Pennel suggested that the individuals pay the $65
and sign the commitment but if they are unsuccessful they bring the animal back without
a fee. Commissioner Strahan asked if the animal would be spay/neutered. Commissioner
Pennel noted that they wouldn’t have to be.

Commissioner Pennel added that Animal Control has been to the RecPlex twice
by invitation as well as Plumb Nellie Days by invitation and wanted to know if it was ok
to go ahead with the request. Commissioner Herschend suggested treating the request
similar to the trash cleanup, but would like for the requests to come back before the
Commission to talk about. Commissioner Pennel clarified, are you saying just bring each
request to the Commission. Commissioner Herschend stated yes. Commissioner Strahan
noted that the employees going would need to work out their schedule so as to not create
overtime.

ANIMAL CONTROL
DONATION JAR

Commissioner Pennel clarified the question from Monday with the information
that Animal Control had a donation jar for the Humane Society at Plumb Nellie Days.
Commissioner Pennel presented the jar as well as a letter from Stephanie Mundell, Office
Manager for the facility which noted that the donation jar was for the Animal Control
Facility and not the Humane Society.

STAFFING CONCERNS
REGARDING BUDGET
 Commissioner Herschend stated that he was concerned that the county is going to
get to September or October and not have enough funds to pay the staff of the Clerk’s
Office. Commissioner Herschend further requested that the County Clerk show the
Commission who; where she has staffing as compared to what was budgeted and forecast
through the end of the year in writing.

Clerk Neeley noted that she had just looked at the monthly budget report and that
she was in line with the other departments. She noted that she had 4 part time employees
and would be going to 3 part time positions. Clerk Neeley added that Stacey was leaving.

Commissioner Pennel stated he had a question in his mind when Ms. Neeley
stated that she had 6-7 employees. Clerk Neeley noted the part time employees were job
sharing. Ms. Luttrell asked if the part time employees were receiving benefits noting that
should they reach 1,000 hours they are required to pay in 4% of their pay for CERF.
Clerk Neeley stated that she thought they were already taking out the 4%.

FOGGY RIVER ROAD
FLOOD DAMAGE

Commissioner Pennel noted that residents on Foggy River Road had been
instructed to stop any repair or remodeling until June 1st. Mr. Preston noted that there
had been some miscommunication. A discussion regarding what FEMA required and
what the county process was ensued.

Mr. Preston noted that FEMA representatives would be here at 3:00 to discuss the
very issue. The Commission encouraged Mr. Preston to obtain something in writing that
could be handed out to the citizens noting the requirements.

RECESS
2:22 p.m.

Minutes taken and typed by Tressa Luttrell.