Commission Minutes

TANEY COUNTY COMMISSION RECORD

JUNE 18, 2007 THE 30TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Associate Circuit II Courtroom at 9:01 a.m. pursuant
to adjourn with Chuck Pennel, Presiding, Ron Herschend, Western District, and Danny Strahan,
Eastern District present. The following proceedings were had and made a matter of record.

The prayer was led by Chuck Pennel followed by the pledge.

BRIDGET COLLINS
ADOPTING COUNTY ROADS FOR TRASH PICK UP

Bridget Collins presented the Commission with a packet of information regarding the
implementation of a program similar to MoDot’s Adopt a Highway program that would allow
groups or organizations to adopt a stretch of county roads for trash pick up. Ms. Collins
explained that she got most of the information from MoDot on the Internet and it shows
examples of how this program has helped the State as far as cost savings and how the program is
ran. Ms. Collins further explained that volunteers come in and sign agreements to pick up trash
twice in a six-month time span and they do three-year contracts. Ms. Collins added that the
groups post signs with their organizations name saying they have adopted that stretch of road and
they adopt a mile at a time. Ms. Collins informed there are specific rules they must follow and
everyone is required to watch a safety video and the state provides safety vests, flags, and trash
bags. Ms. Collins further stated that there is a paper volunteers must sign committing to trash
pick up along their designated stretch of highway and there is a paragraph in the back with a
disclaimer saying they won’t hold MoDot liable for injuries. Ms. Collins then reported that she
did a comparison of cost of what it would cost Road and Bridge to pick up two miles of road
verses having a volunteer group pick up two miles of road. Ms. Collins went on to state that she
discovered it would cost the county approximately $655 for Road and Bride to do trash pick up
and it would only cost approximately $126 (one time cost) for a volunteer group. Ms. Collins
expressed that this program would be a great way to get the community more involved and she
feels there are many people and organizations that would want to be part of making Taney
County more beautiful.

Commissioner Herschend thanked Ms. Collins for doing all of this research and inquired
as to whom she sees administrating this project? Ms. Collins replied that she is not sure.
Commissioner Herschend then asked if this is a project she would want to take on? Ms. Collins
expressed that she would not want it to take away from her current job and added that maybe it
could be something she does twice a month. Commissioner Herschend clarified that he
envisioned this being something she could do on rain days such as contacting volunteers and the
media. Commissioner Herschend added they could also borrow her for a couple of hours for
training. Ms. Collins emphasized that if people are willing do this on a volunteer basis, and then
she would be willing to do this on a volunteer basis.

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Presiding Commissioner Pennel inquired as to picking up the bags once they are full?
Ms. Collins stated that Road and Bridge crews could take a few extra moments and pick up the
trash bags that were left by volunteers on the side of the roads

Commissioner Strahan expressed there would be a time element involved in this and it
would probably have to be set for spring or fall as ditch lines would have tall grass and snakes in
them. Commissioner Strahan suggested having the trainings during the off times and applauded
Ms. Collins for her efforts to try and keep Taney County looking beautiful.

Commissioner Herschend made a motion to implement an Adopt a County Road Program
and ask Ms. Collins to “spear head” it and work with Commission Pennel on this program and to
be paid overtime for training sessions as it would be a cost savings to the county. Commissioner
Pennel seconded the motion.

Commissioner Pennel suggested trying to get this program going by this fall and
suggesting asking Commissioner Herschend to get out his BBQ grill and have an event to get the
word out.

The motion passed by a vote of three: Pennel (yea), Herschend (yea), Strahan (yea).

AIRPORT RESTAURANT

Commissioner Herschend stated that he would like to give Tressa Luttrell, Administrator
the okay to go out for bid for the airport restaurant. Commissioner Herschend explained that the
M. Graham Clark Airport wants to put in a sandwich type restaurant with cooking done either in
a microwave or outdoors and would like concurrence from the Commission to go out for bid.
Commissioner Herschend added he wanted to make the Commission aware that the specs would
be unique because they do not want normal cooking stuff such as grills and ovens.

AIRPORT HANGER
REQUEST FOR ADVERTISEMENT

Commissioner Herschend informed that Mark Parent, Airport Manager provided the
Commission with a proposal and has asked Tressa Luttrell, Administrator to go out for bid for a
10,000 sq. feet hanger and for a bank to loan money for a hanger. Commissioner Herschend
stated that he did not see a pro forma for the projected income included verses projected cost to
determine whether or not this is a viable project. Commissioner Herschend explained that he
didn’t know what the total income is, what the total cost would be, or how they would pay it
back and he’s not sure that the Commission should approve the building of those hangers
without that financial information.

Presiding Commissioner Pennel stated that he got the idea the lender would own that
building until it was paid for and they surely wouldn’t enter into an agreement without the
information Commissioner Herschend is talking about. Commissioner Herschend reminded that
he was in a meeting a month ago where they said the Commission would not be responsible for a
loan without knowing the financial viability of that concept. Commissioner Pennel stated it is
kind of like an RFP where they show what they want to do and present a way of doing it.

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Bob Paulson, County Counselor clarified that both Commissioners are correct and added
that about a month ago the economic feasibility was discussed. Mr. Paulson added at the last
meeting it was discussed that the county can’t encumber the property based on the Donation
Agreement so any loan would be secured only by the hanger building itself and that would be
their recourse. Mr. Paulson clarified that Commissioner Herschend still wants the economic
viability information that if they haven’t provided they probably can provide. Commissioner
Herschend expressed that he doesn’t know how to bid or ask somebody to loan money when he
doesn’t know how much it will cost, how long he is going to borrow it, and how he is going to
repay. Commissioner Herschend went on that this wasn’t a request for proposal it was a request
for a bid and they can’t select and negotiate when this would be a sealed bid.

Commissioner Pennel suggested that the Commission approve a proposal and not a bid.
A general discussion ensued.

Bob Paulson clarified that the airport is not looking for a loan for them they are asking
the Commission to do it. Commissioner Herschend explained they are asking the Commission to
stand behind it although they can’t encumber the land and added that there are financial
institutions eager to support the county because they have the Banking Reinvestment Act.
Commissioner Herschend recommending getting with Mark Parent and Dave Woolery to address
these questions and concerns.

Commissioner Pennel agreed that a work session needed to be set up and suggested
Auditor Findley sit in on the work session as well.

THANK YOU TO ELKS LODGE

Presiding Commissioner Pennel explained it came to his remembrance that when the
Masons worked with the county to trade property and have a building the county was supposed
to pay rent for them while they were temporarily dislocated. Commissioner Pennel clarified the
Masons went to the Elk’s Lodge and word came to him that the Elks Lodge did not want
reimbursement they just wanted a thank you letter. Commissioner Pennel stated that he would
get that together.

PRIOR MINUTES

Presiding Commissioner Pennel made a motion to approve minutes from October 13,
2006 and May 30, 2006. Commissioner Strahan seconded the motion. The motion passed by a
vote of three: Pennel (yea), Herschend (yea), Strahan (yea).

ACCOUNTS ALLOWED

Commissioner Strahan made a motion to approve accounts payable checks #101383-
101461 and warrants #4674-4675. Commissioner Herschend seconded the motion. The motion
passed by a vote of three: Pennel (yea), Herschend (yea), Strahan (yea).

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BOB SCHANZ

Bob Schanz stated that he has come to a lot of meetings and Bridget Collins gave the best
presentation he as heard. Mr. Schanz added that she was very prepared and the county should
count themselves lucky to have her. Mr. Schanz then suggested having the businesses buy their
own signs. Commissioner Herschend clarified that the $126 was for everything including the
signs, vests, flags, and trash bags. Mr. Schanz warned the county to be careful about groups like
the KKK wanting to put their names on signs.

Commissioner Herschend expressed that the Commission needed to heed his warning but
he’s not sure legally they could exclude people from the program. Mr. Schanz replied that their
lawyer could figure something out.

LIEUTENANT GOVERNOR
BRANSON LANDING

Wiley Barnes, Branson Chamber of Commerce explained that she sent an e-mail out on
Friday in regards to Lieutenant Governor, Peter Kinder being at the Branson Landing today at
4:00 for Senator Jack Goodman’s Senate Bill 64. Ms. Barnes informed that it might not happen
because Senator Goodman might not be able to come so there is a possibility it would postponed
and added that if it rains it would be moved to the Welcome Center off of Hwy 65 and Hwy 160.

Commissioner Strahan asked Ms. Barnes if she addressed the issue of it being cancelled
and asked how she would notify people? Ms. Barnes explained she would send another e-mail
as soon as she received the information.

AUDITOR

Commissioner Herschend thanked Rick Findley, Auditor for working with the outside
auditor and Tressa Luttrell, Administrator to improve purchasing.

FAILED LEGISLATION
ADULT ENTERTAINMENT

Presiding Commissioner Pennel informed that he read an e-mail on Legislation on
something that did not get passed about adult entertainment and added that he would be asking
council to research on what regulations the county might want to consider as far as a County
Ordinance or Planning and Zoning Development Code in regards to this issue.

Commissioner Herschend expressed that whatever action the county chooses to take he
recommends they do it by ordinance and added that anything they do is better enforced as an
ordinance as oppose to Planning & Zoning. Bob Paulson, County Counselor stated it might be a
good idea to have it in both places.

BOE

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Donna Neeley, County Clerk stated that she would like to swear in the members of the
Board of Equalization and appoint a Chairman. The Commission took a recess and went into
BOE.

Minutes taken and typed by Hillary Bargman

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