Commission Minutes Unofficial

MAY 1, 2006 THE 12TH DAY
OF THE APRIL ADJOURN TERM

The County Commission met in Associate II Circuit Courtroom at 9:00 a.m.
pursuant to adjourn with Chuck Pennel, Presiding, Ron Herschend, Western District, and
Danny Strahan, Eastern District present. The following proceedings were had and made a
matter of record.

The prayer was led by Helen Soutee followed by the pledge.

NORTH EMORY CREEK ROAD PETITION

Presiding Commissioner Pennel explained that the motion to approve this petition
was rescinded at a previous meeting due to the fact that it was not posted on the agenda.

Commissioner Herschend made a motion to take in North Emory Creek Road, to
the “y”, as a Class 6. Commissioner Strahan seconded the motion. The motion passed by
vote: Pennel (yes), Herschend (yes), Strahan (yes).

ON-LINE AUCTION
RICK FINDLEY

Rick Findley, Auditor updated the Commission about what was sold at the on-line
auction, stating that the Crown Victorian’s sold for $2,025 and $1,601 and a jeep was
sold for $2,625 making a total of $6,251. Findley added that he looked back to what was
sold two years ago and that the outcome was comparable but a little less. Findley went on
to state that two of the three bidders wanted to know when others would be sold and
added that the county will be paying out 7.5% of what was earned which will be about
$500.

Presiding Commissioner Pennel asked how much of a percent would be given at a
live auction? Findley stated that the last time it was an $800 flat fee. Findley suggested
that the Commission decide whether to have a live auction or not and expressed that he
would be happy to help. No motions were made and no votes were taken.

SIGN BID RESULTS
RANDY HAES

Randy Haes, Road and Bridge presented bid results to the Commission for 911
and county signs. Haes recommended that the Commission award the bid to Hall Signs
Inc for the 911 and county signs at $50,970.74. Haes explained that others bidders either
did not meet the requirements or had a different product than what was specked. Haes
further stated that groups two and three on the bids were for fasteners and hardware and
he recommended that the Commission go with the low bidder J & A Traffic Products.
Haes added that some have already been purchased through Newman, but Hall Signs
were cheaper.
 Commissioner Herschend asked if the funds come out of Road and Bridge or
911? Haes explained that it would come out of both and Tammy Hagler added that
$50,000 would come out of 911 for their signs and the rest would come out of Road and
Bridge.

Commissioner Herschend made a motion to approve Hall Sign Inc. as the
successful bidder of signs and J & A Traffic for the post anchors and fasteners as
recommended by staff. Commissioner Pennel seconded the motion. The motion passed
by vote: Pennel (yes), Herschend (yes), Strahan (yes).

CULVERT BID RESULTS

Randy Haes, Road and Bridge stated that he went out for culvert bids to replenish
stocks for both districts and that two bidders replied. Haes recommended that the
Commission go with Thompson Culvert for $24,319.66.

Commissioner Herschend asked how that compares to what the county has been
paying? Haes clarified that it is a little higher but not much. Herschend then asked if it is
steel or plastic? Haes stated that they are metal. A general discussion ensued.

Commissioner Herschend made a motion to approve Thompson Culvert for the
corrugated metal pipes and bands as suggested by Randy Haes. Commissioner Pennel
seconded the motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan
(yes).

RICHARD ROAD

Presiding Commissioner Pennel addressed the Commission in regards to Richard
Road from the Venice on the Lake road petition. Pennel explained that some of the roads
in the Venice on the Lake road petition have been taken in.

Randy Haes, Road and Bridge added that there are two residents on Richard and
one or two on a street named Cory. Haes further explained that one or two residents could
potentially be left out depending on which loop is taken in, adding that there are some
pretty severe washouts.

Commissioner Strahan expressed that someone called inquiring as to why the
county hasn’t taken these roads in yet. Haes stated that it might be more reasonable to
take both roads in. Strahan stated that he would like to look at the roads.

Commissioner Herschend made a motion to table Richard Road until next week
and that it will be put on the agenda. Commissioner Strahan seconded the motion. The
motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).
 WATSON ROAD

Presiding Commissioner Pennel reminded the Commission that when they talked
about taking in Watson Road off of Victor Church, they discussed requiring the property
owners to buy culverts and the county would put them in. Pennel added that the road was
taken in and since then the road has been improved resulting in water now running off of
the road onto some of their driveways. Pennel explained that the property owners feel
they should not have to buy a culvert since it was not an issue prior to the road being
improved.

Commissioner Herschend expressed if a road is taken in that the county has the
right to maintain it and can cut a ditch to solve the drainage problem. Herschend added
that he does not think it is the counties responsibility to buy them a culvert. A general
discussion ensued.

Commissioner Strahan expressed that he would like to read the petition to see if
the county created the problem before making a decision. No motions were made and no
votes were taken.

PRIOR MINUTES

Commissioner Strahan made a motion to approve minutes from March 14 and 29,
April 5, 6, 12, 19. Commissioner Herschend seconded the motion. The motion passed by
vote: Pennel (yes), Herschend (yes), Strahan (yes).

ACCOUNTS ALLOWED

Commissioner Herschend made a motion to approve accounts payable warrants
#94450-94558 and manual warrant # 4494 with the exception of one for further review.
Commissioner Strahan seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (yes), Strahan (yes).

TAX SHARING CONCEPT

Commissioner Herschend stated that the Commission is working on a concept
similar to the tax sharing with municipalities that is done out of the Sewer Sales Tax.
Herschend explained that this concept would be to share a portion of the Road and Bridge
Funds that are collected annually. Herschend added that every year the Commission
would set a pool, which would be available in equal amounts for each municipality in
Taney County. Herschend further explained that there would be a board established to
approve the projects that are submitted and they plan to have something in place this
summer and will be meeting with the different municipalities to get there input.
Herschend expressed that this project would mean a lot to the small communities. No
motions were made and no votes were taken.
 FRUIT FARM ROAD

Commissioner Herschend stated that tonight at 5:00 there would be a Fruit Farm
Road follow up and work will start on the road next week. No motions were made and no
votes were taken.

EXECUTIVE SESSION

Commissioner Herschend made a motion to go into Executive Session pursuant to
RSMo 610.021 (1) (2) (3). Commissioner Strahan seconded the motion.

Commissioner Herschend expressed that there were three different events in the
community that were scheduled this past Saturday and suggested setting up a community
calendar to prevent competition. Herschend stated that he would ask Gary Morgan, I.S.
Administrator to explore that concept on the county website.

Commissioner Strahan added that the Park Board is planning on putting out a
calendar in regards to all events specified in the parks.

Commissioner Pennel explained that the IS Department got moved over the
weekend and expressed his appreciation for all of their hard work.

The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).