Commission Minutes

OFFICIAL
COMMISSION MINUTES
SEPTEMBER 10th, 2018 11th DAY OF
THE JULY ADJOURN TERM
PRELIMINARY STUDY
The County Commission met in the Commission Conference Room at 8:34 a.m. with Mike
Scofield (present), Brandon Williams (absent), and Sheila Wyatt (present).
The Commission met to review the day’s agenda.
RECESS
8:42 a.m.
RECONVENE
The County Commission met in the Commission Hearing Room at 9:03 a.m. with Mike Scofield
(present), Brandon Williams (present), and Sheila Wyatt (present).
PUBLIC COMMENT
Mrs. Helen Snow came before the Commission to speak on the problem of trash gathering in the
yards of her neighbors and the problems it has caused.
CALL TO ORDER
Presiding Commissioner Scofield called the Commission meeting to order at 9:04 a.m.
FORMAL AGENDA
The County Commission met in the Commission Hearing Room with Mike Scofield (present),
Brandon Williams (present), and Sheila Wyatt (present).
COMMISSION REMARKS
Commissioner Wyatt asked that we remember September 11th, 2001.
APPROVE ACCOUNTS PAYABLE
Commissioner Williams moved to approve Checks #451436 thru #451463 and #451465 thru
#451524, Warrants #7053 and #7055 thru 7058, #7054 was voided. Commissioner Wyatt
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt
(aye).
Commissioner Wyatt left the meeting.
Commissioner Williams moved to approve Check #451464. Presiding Commissioner Scofield
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt
(absent).
Commissioner Wyatt re-entered the meeting.
APPROVAL OF PREVIOUS MEETING MINUTES
Commissioner Williams moved to approve Previous Regular Session Minutes dated August 28th,
2018 with corrections. Presiding Commissioner Scofield seconded the motion. The motion
passed by vote: Scofield (aye), Williams (aye), and Wyatt (abstain).
Commissioner Williams moved to approve Executive Session Minutes dated August 28th, 2018.
Presiding Commissioner Scofield seconded the motion. The motion passed by vote: Scofield
(aye), Williams (aye), and Wyatt (abstain).
PROPERTY & LIABILITY INSURANCE RECOMMENDATION #201807-413
Dawn Muller and Ruth Denham from Taney County Human Resources and Ron Erickson, Taney
County Purchasing agent, came before the Commission to speak on the Property & Liability
Insurance recommendation. There were three responses to the bid. J.W. Terrell was eliminated
which left Connell Insurance and Ollis, Akers & Amey Insurance.

Presiding Commissioner^ ! ^ / ; Eastern Commissioner ^ , ^ ); Western Commissioner
Commissioner Wyatt asked that the bid be postponed so the Commission can speak with other
counties who are represented by both insurance companies.
Commissioner Williams moved to table RFQ #201807-413 to an un-specified time.
Commissioner Williams amended his motion to say next Monday the 17th. Commissioner Wyatt
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt
(aye).
INDEPENDENT HEALTH BENEFITS BID RECOMMENDATION #201807-414
Dawn Muller and Ruth Denham from Human Resources and Ron Erickson, Taney County
Purchasing agent, came before the Commission to speak on the Independent Health Benefits Bid
Recommendation. There were four responses to the bid. J.W. Terrell and Nation Benefits
Services Center was eliminated which left Connell Insurance and Ollis, Akers & Amey
Insurance.
Commissioner Wyatt made a motion for the insurance benefits and health, we stay with Ollis,
Akers & Amey for the 12 month period with the chance to renew for the next two years and that
the agent supplies the independent draft. Commissioner Williams seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).
MONTHLY BUDGET REPORT
Rick Findley, Taney County Auditor, made a clarification to last month’s monthly budget report
stating General County Revenue will not break even this year.
Mr. Findley came before the Commission to present the County’s Monthly Budget Report. Mr.
Findley stated General County Revenue will spend more than what we bring in. The amount we
spend over what we bring in will be less this year then what it was last year. If the County does
not want to be hit by an audit, you need to amend the 245 account and the 460 (transfer station)
account.
TANEY COUNTY AIRPORT BOARD APPOINTMENT
Commissioner Williams moved to appointment Stan Barker to the Taney County Airport Board
for the term ending July 31st, 2022. Commissioner Wyatt seconded the motion. The motion
passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).
Commissioner Williams moved to appointment Joe Hall to the Taney County Airport Board for
the term ending July 31st, 2022. Commissioner Wyatt seconded the motion. The motion passed
by vote: Scofield (aye), Williams (aye), and Wyatt (aye).
CITY OF ROCKAWAY BEACH AMENDMENT TO INTER-GOVERNMENTAL
FUNDING AGREEMENTS
John Soutee, Environmental Services, & Matt Miller, Toth & Associates, came before the
Commission to speak on the City of Rockaway Beach Amendments to Inter-Governmental
Funding Agreements.
ROCKAWAY BEACH REGIONAL WWTF CAPITAL IMPROVEMENTS
DESIGN PROJECT
siJUTEJV&AfE/VT TO TlVTER-GOV'JEJUVAfElVTsiL. EU1WDIIWG siG ItE E A fE JV T
BETW EEN
T A N E Y C O U N T V , M IS S O U R I
A N D
T H E C IT Y O F R O C K A W A Y B E A C H

R O C K A W A Y B E A C H R E G IO N A L W W T F C A P IT A L IM P R O V E M E N T S
D E S IG N P R O J E C T

T H I S A G R E E M E N T is m ade and entered into b etw een T aney C ounty, M isso u ri
(hereinafter referred to as “C ounty”) and the C ity o f R ock aw a y B ea ch (hereinafter
referred to as “C ity”).

W IT N E S S E T H :

W H E R E A S , the C ounty and C ity entered into an Inter-G overnm ental F u nd in g
A g reem en t on July 2 4 , 2 0 1 7 for the purpose o f co m p letin g the im p rovem en ts
outlin ed in the R ock aw a y B ea ch R egion al W W TF Capital Im provem ents D e s ig n
Project F unding A g reem en t b y July 3 1, 2 0 1 8 .

W H E R E A S , due to the C ity ’s d esire to p u b licly advertise this project for b id in
A u gu st 2 0 1 8 and op en bids in Septem ber 2 0 1 8 the C ity w ould like to req u est a
n e w funding agreem en t term ination date o f O ctober 3 1, 2 0 1 8 .

■WI-IEREAS, the C ounty agrees to extend the agreem ent term ination date for the
co m p letion o f the project to O ctob er 3 1 , 201 8.

W H E R E A S , T H E P A R T I E S A G R E E that all other a spects o f the agreem cn t(s)
• for this p roject rem ain in effect.

I N W IT N E S S W H E R E O F , the parties h ave cuused this A g reem en t to be ex ecu ted
on the d ates set o p p o site the signatures of their resp ective authorized
representatives.

Presiding Commissioner^ ? ^ ; Eastern CommissioneH 'V O ; Western Commissioner "T kJ
 County of Taney, Missouri City of Rockaway Bcach

Dale: jliSllli
By
Mike Scofield, Presiding ' ' By: Mj/jh- - ' Dat
Commissioner of Taney County

ATTEST: I, Donna Neeley, the Clerk of the Taney County Commission hereby
attest that the above agreement was executed by the Taney County Presiding ATTEST: I, Jann Clark, Secretary of the Board of Alderman, hereby attest
Commissioner Mike Scofield, pursuant to a duly passed motion of the Taney that the above Funding Agreement was executed by the Mayor of the City of
County Commission approving the agreement. Rockaway Beach, Missouri, pursuant to a duly passed motion of the Board of
Aldermen approving the Funding Agreement.
Date:__ ?//(>//%
Donna Neeley, County Clop* y f a t y C & J s.L_ T-3-7-X
^hnnClark, City Clerk
D ate:

CERTIFICATION OF TANEY COUNTY ACCOUNTING OFFICER
APPROVED AS TO FORM:
j
The undersigned, as Budget Officer and Accounting Officer for the County of
Taney, State o f Missouri, hereby certifies, pursuant to Section 50.660 RSMo, that
there is a balance otherwise unencumbered in the county treasury to the credit of
the appropriation to which the financial obligation imposed upon the county by this
Agreement is to be charged, and there is a cash balance otherwise unencumbered Date:
in the county treasuiy to the credit of the fund from which payment is to be made,
when taken together with expected revenues from the sewer sales tax, each AtWneyW City of Rockaway Beach
sufficient to meet the obligation incurred by this Agreement.

Rfcknndley
Dale: if- /O '/% 2 = _______ Date: _ P A ? / ; / " "
Attorney for Taney County
Taney County Auditor

Commissioner Williams moved to approve the amendment to the Inter-Governmental Funding
Agreement by and between Taney County and the City of Rockaway Beach which extends
agreement termination date to October 31st, 2018. Commissioner Wyatt seconded the motion
with discussion.
Williams amended his motion to state the funding agreement was for the Rockaway Beach
Regional Waste Water Treatment Facility Improvement Design Project. Commissioner Wyatt
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt
(aye).
BOYS CAMP ROAD SUBDIVISION SANITARY SEWER IMPROVEMENTS
PROJECT

AMENDMENT TO INTER-GOVERNMENTAL FUNDING AGREEMENT County of Taney, Missouri
BETWEEN
TANEY COUNTY, MISSOURI
AND B y D a t e : q A )//? '
THE CITY OF ROCKAWAY BEACH Mike Scofield, Presiding ' /
Commissioner of Tan$y County
BOYS CAMP ROAD SUBDIVISION SANITARY SEWER
IMPROVEMENTS PROJECT
ATTEST: I, Donna Neeley, the Clerk of the Taney County Commission hereby
THIS AGREEMENT is made and entered into between Taney County, Missouri attest that the above agreement was executed by the Taney County Presiding
(hereinafter referred to as “County”) and the City of Rockaway Beach (hereinafter Commissioner Mike Scofield, pursuant to a duly passed motion of the Taney
referred to as “City"). County Commission approving the agreement.

WITNESSETH:
WHEREAS, the County and City entered into an Inter-Govemmental Funding Donna Neeley, County C le rk ''- '
Date: yl/tl/V
'
Agreement on September 25, 2017 for the purpose of completing the
improvements outlined in the Boys Camp Road Sanitary Sewer Improvements
Project Funding Agreement by July 31,2018. CERTIFICATION OF TANEY COUNTY ACCOUNTING OFFICER
WHEREAS, due to the City’s desire to publicly advertise this project for bid in The undersigned, as Budget Officer and Accounting Officer for the County of
August 2018 and open bids in September 2018 the City would like to request a Taney, State of Missouri, hereby certifies, pursuant to Section 50.660 RSMo, that
new funding agreement termination date of October 31,2018. there is a balance otherwise unencumbered in the county treasuiy to the credit of
the appropriation to which the financial obligation imposed upon the county by this
WHEREAS, the County agrees to extend the agreement termination date for the Agreement is to be charged, and there is a cash balance otherwise unencumbered
completion of the project lo October 31,2018. in the county treasury to the credit of the fund from which payment is to be made,
when taken together with expected revenues from the sewer sales tax, each
WHEREAS, THE PARTIES AGREE that all other aspects of the agreements) sufficient to meet the obligation incurred by this Agreement
for this project remain in effect. >
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed Date:
on the dates set opposite the signatures of their respective authorized
representatives.

CV J
Presiding Commissioner^ ^ / ; Eastern Commissioner ^ U_^We stem Commissioner " fj-—^
 C ity o f Rockaw ay Beach

Date

ATTEST: I, Jann Clark, Secretary of the Board of Alderman, hereby attest
that the above Funding Agreement was executed by the Mayor of the City of
Rockaway Beach, Missouri, pursuant to a duly passed motion of the Board of
Aldermen approving the Funding Agreement.

Date:
Jaijn'Clark, C ity Clerk

APPROVED AS TO FORM:

Dat

Date: _

Commissioner Williams moved to approve the amendment to the Inter-Governmental Funding
Agreement by and between Taney County and the City of Rockaway Beach for the Boys Camp
Road Subdivision Sanitary Sewer Improvements Project which extends the agreement
termination date to October 31st, 2018. Commissioner Wyatt seconded the motion. The motion
passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).
AGREEMENT FOR ROOF REPAIRS #18-108CM
Commissioner Williams moved to approve the agreement for Roof Repairs by and between
Taney County and Advantage Roofing and Insulation LLC #18-108CM. Commissioner Wyatt
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt
(aye).

AGREEMENT 7. Termination. This Agreement may be terminated by the County upon thirty days advance
for written notice for any of the following reasons or under any of the following circumstances:
ROOF REPAIR SERVICES
a . Due to material breach of any term or condition of this Agreement, or
THIS AGREEMENT dated the . . day of _ _ 201_ is made between b. If in the opinion of the Taney County Commission Services are delayed or
Taney County, Missouri, a political subdivision of the State of Missouri, (-hereinafter 'County*) are not provided in conformity with specifications or variances authorized by County,
or
and Advantage Roofing & Insulation LLC., of Walnut Grove, Mo. (-hereinafter "Contractor’).
c. If appropriations are not made available and budgeted for any calendar year.
NOW, THEREFORE IN CONSIDERATION of the mutual considerations and obligations of
8. Governing Law: Venue. This Agreement shall be governed by the laws of the State of Missouri.
the parties contained herein, the parties agree as follows:
Venue for any dispute arising out of the formation, Interpretation, or claims regarding a breach
1. Contract Documents. The contract documents to this Agreement to provide all necessary of this Agreement shall be solely and exclusively in the Circuit Court of Taney County Missouri.
ROOF REPAIR SERVICES for the Taney County Courthouse I Combo and Extension Office IN W ITN ESS W H EREO F the parties through their duly authorized representatives hereby
(■‘Services'') shall include the Contractor’s bid response to Count/s Request For Bid # 201808- execute this Agreement.
415 and any applicable addenda which are attached hereto and incorporated herein by
reference. Product or Services data, specifications and literature submitted may be permanently Taney County Missouri
maintained in the County Purchasing Office. In the event of a conflict between any of the ’ Contractor’ : Advantage Roofing & Insulation By: Taney
iney County
county Commission
commission /
LLC.
foregoing Contract Documents, and this Agreement, the terms and conditions of this Agreement
shall prevail and control.
Authorized Person (PRINT) Mike Scofield, Presiding Commissioner
2. Contract Price. Services provided under this Agreement shall not exceed the prices as quoted
in the attached bid response. Said services will be performed with scheduling being completed
' via mutual agreement including all items as listed within the bid response. Contractor must
comply with Missouri Prevailing Wage Work Order #25 currently in place as it applies specifically
to Taney County (110). If certain unusual circumstances occur regarding specific services
availability, the County may consider all other options. Signature
3. Contract Duration. This agreement shall commence on the date it is fully executed and expire
upon completion of all repairs to the satisfaction of County, subject to the provisions for
termination specified below. Date
t/Di Donna Neeley/County
unty Q$rk
Address: Advantage Roofing & Insulation LLC .
4. Billing and Payment. All billing shall be invoiced with specific department information and
7798 W. Walnut Glen Lane
include bid reference #201808-415 for tracking. Billings and invoices may only include the prices
Walnut Grove, Missouri 65770
provided for via this Agreement. No additional fees or extra services not Included, or taxes, shall
be included as additional charges in excess of the charges In this Agreement or the Contract
Documents. The County agrees to pay all correct statements within thirty days of receipt; AUDITOR CERTIFICATIO N
Contractor agrees to honor any cash or prompt payment discounts, if any are available, when In accordanco with 50.G60 RSMo, I hereby certify that a sufficient unencumbered appropriation balance exists and
Is available to satisfy the obligations) arising from this contract (Note: Certification of this contract is not required
County makes payment as provided therein. In the event of a billing dispute, the County reserves if the terms of this contract do not create a measurable County obligation at this time.)
the right to withhold payment on the disputed amount

5. Binding Effect. This Agreement shall be binding upon the parties hereto and their successors Signature Appropriation Account
and assigns for so long as this Agreement remains in full force and effect.

6. Entire Agreement. This Agreement constitutes the entire Agreement between the parties and
supersedes any prior negotiations, written or verbal, and any other bid or bid specification or
contractual Agreement. This Agreement may only be amended by a signed writing executed
with the same formality as this Agreement.

320
Presiding Commissioner/ / ^ ^ ; Eastern Commissioner ^ , ~); Western Commissioner -Y x )
 MANDATORY INSPECTION VERIFICATION FORM;
Commodity Title: R O O F R E P A IR S . (Hail D am age.)
RFB#201808-415 ROOF REPAIRS PLEASE MARK YOUR ENVELOPE “SEALED BID #201608-415“
Per section #7 on page #9 within our formal solicitation for ROOF R EP A IR S - only Vendors who RETURN ONE (1) ORIGINAL &THREE (3) HARD COPIES.
complete an inspection, as well as this form verified by signatures, will be eligible for consideration Bid Submission
in the full / final R FB process. Location I Mail Address: Taney County Purchasing Department (Second Floor.)
P.O . Box 1630 (PO Box MUST be used for normal m al.)
SCHEDULE & DEADLINES: 132 David St (Physical Address MUST be used h r package delivery.)
Forsyth, MO 65653
August 15, 2018 - August 27.2018 Bid Release Date I Advertising Period
August 20,2018 at 2:00 P.M. Deadline for Submitting Questions. Bid Opening
Location / Address: Taney County Commission Hearing Room (Old Courthouse.)
August 27. 2018 at 8:30 A.M. Closing Date I Time-
132 David Street
August 27. 2018 at 9:00 A.M. Opening Date / Time. Forsyth, Mo. 65653
The undersigned certifies their authority to bind this company in an agreement to supply the products The undersigned certifies their authority to bind this company in an agreement to supply the
or services, in accordance with all terms, conditions, and pricing specified within Taney Count) products, or services, in accordance with all terms, conditions, and pricing specified herein or to
Missouri RO O F R EP A IR solicitation #201809-415. Below details, with signatures, stipulates £ offer a 'No Bid.’ Type or print information below. Bidder is REQ UIRED to complete, sign and
completed required inspection of the R EP A IR AR EA S applicable to solicitation #201808-415. return this form with their submittal to our solicitation as well as Initial all pages. ‘ An authorized
signature and email address Is mandatory, lack thereof w ill result in a determination of "Non-
*An authorized signature and email address is mandatory, lack thereof w ill result in a determination o-
Responsive’ and disqualify from participation.
"Non-Responsive’ and disqualify from participation. This form is to be completed by the Bidding Vendoi
upon completion of inspection and delivered to County Employee escorting. Date and time is critical
A l v a o k f , f X c a h /K

7
Company Name O ..................... Person (Print)
-S nrt / n
f L a n S e n ri
Company Naws o At
Y r if t a; n bn L m
/(acwJM/A£m hivrt/L
7 /UJ (I it*. L n _________
Address Signature /City
vr./i________
fc rtv f
/ County I State / Zip 1
2.__V-J-
n tv/State /ZiD 7 Title
n u+ Q ^ fp S 7 *//?• ■t/csc e-H'ti
City I County I State I Zip
__imjl—
‘/bu-: Lkh±L1____ L2l& o A t
_£Sl
Telephone tt

Telephone tt Fax tt Date*7 ' Time s i - <Uj tt I j t ' f y r i v . l , C fry j u t
X tr
•E-mail (wustmi. o^* i
r o a f '. / t jO a
, Cfi/rv
'£±xtijuu fth upon -
County Employee Escorting (Signature)
•E-mail (MUST b i lagibla) Entity Type (Corporation, LLC, Sole Proprietor,
P«rtn*f*hip)

INTRODUCTION & BASIC PROCESSING INFORMATION;
All completed forms will be added to the formal bid file to verify compliance to qualify for continued
consideration in this solicitation through final award. Buildings and Grounds Staff Supervisors will The Purchasing Department Is responsible for the b id opening at the time and place noted In the request.
If a Vendor wants a copy of the bid tabulation they must Include a dlroct email B ddress, not website,
oversee the completion of each inspection as well as completion of this form to be delivered to
in order to receive results. Obviously sealed bids cannot be emailed so they must either be delivered by
Purchasing prior to closing date I time as listed above. (August 27.2018 @ 8:30 AM.) One form hand, courier, or U.S.P.S. (Please note U.S.P.S. issues liste d in Item #1.3 on the following page.)
per each Bidding Vendor.
A formal Invitation for bid Is utilized when the total purchase estimate exceeds $4,500. The County also
uses this method when the life of a term and supply contract Is valued more than $4,500. A complete
Thank you.
bid request package will contain well-defined standard technical specifications for the nature of the
service or product requested. A formal closing date and time is specified. The Bidder must comply with
Ron Erickson. Director of Purchasing this requirement in order to be considered for award.
Office: 417-546-7281 I FAX: 417-546-3941
ron.erickson@co.tanev.mo.us

UNIVERSITY OF MISSOURI EXTENSION UPDATE
Willa Williams, MU Extension County Engagement Specialist, came before the Commission to
give updates regarding the following:
O 4-H Club
• Regional Business Consultant Report
• Family Nutrition Education Program
• Program Impact Report
PUBLIC HEARING FOR LEVY SETTING
Donna Neeley, County Clerk, came before the Commission to present the Levy Setting for
General County Revenue and Road & Bridge.
Presiding Commissioner asked if there were any public comments for the Levy Setting. No one
spoke up.
Commissioner Williams moved to set the General Revenue sales tax reduction to .1665 which
gives us a levy of 0. Commissioner Wyatt seconded the motion. The motion passed by vote:
Scofield (aye), Williams (aye), and Wyatt (aye).
Commissioner Williams moved to set the less required sales tax reduction for Road & Bridge at
.2227 which gives us a levy of 0. Commissioner Wyatt seconded the motion. The motion passed
by vote: Scofield (aye), Williams (aye), and Wyatt (aye).
RECESS
10:21 a.m.
RECONVENE
10:34 a.m.
EXECUTIVE SESSION
10:34 a.m.
EXECUTIVE SESSION PER SECTION 610.021.3 (PERSONNEL)
Taney County Commission Conference Room
See Executive Session Minutes for motions made or votes taken.

Presiding Commissione^ y ^ - ^ ; Eastern Commissioner^ t >; Western Commissioner
END OF EXECUTIVE SESSION
10:13 a.m.
ROAD & BRIDGE ROUND TABLE DISCUSSION
Present: Devin Huff, Road & Bridge Administrator & Denzil Brown, Road & Bridge
11:52 a.m. Devin and Denzil left.
DAILY STAFF REVIEW AND AGENDA REQUEST
Present: Presiding Commissioner Scofield, Commissioner Wyatt, Commissioner Williams,
Donna Neeley and Shanna Tilley
The Commission met with their staff to review the day’s business and go over agenda requests.
ADJOURNMENT
Commissioner Williams moved to adjourn. Commissioner Wyatt seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).
ADJOURN
12:13 p.m.
The Minutes were taken by County Clerk Donna Neeley and Deputy Clerk April Deal and typed
by April Deal.

Presiding Commissioned - ^ / ] ; Eastern Commissioner^? V 2?Western Commissioner ^ j