Commission Minutes

OFFICIAL
COMMISSION MINUTES
JULY 16th, 2018 3rd DAY OF
THE JULY ADJOURN TERM

PRELIMINARY STUDY
The County Commission met in the Commission Conference Room at 8:35 a.m. with Mike
Scofield (present), Brandon Williams (absent), and Sheila Wyatt (present).

The Commission met to review the day’s agenda.

RECESS
8:49 a.m.

RECONVENE
9:02 a.m.

PUBLIC COMMENT
None.

CALL TO ORDER
Presiding Commissioner Scofield called the Commission meeting to order at 9:03 a.m.

FORMAL AGENDA
The County Commission met in the Commission Hearing Room with Mike Scofield (present),
Brandon Williams (absent, joined the meeting later), and Sheila Wyatt (present).

COMMISSION REMARKS
Coon Creek Road remains closed due to construction of the bridge, the deadline for completion
is November 15, 2018.

APPROVE ACCOUNTS PAYABLE
Commissioner Wyatt moved to approve Check #450572 thru #450600 and Check #450602 thru
#450668, Warrants #7024 thru #7025, one Journal Entry, and note there is a voided check
#450621. Presiding Commissioner Scofield seconded the motion. The motion passed by vote:
Scofield (aye), Williams (absent), and Wyatt (aye).

APPROVAL OF PREVIOUS MEETING MINUTES
th
Commissioner Wyatt moved to approve Previous Regular Session Minutes dated July 9 , 2018.
Presiding Commissioner Scofield seconded the motion. The motion passed by vote: Scofield
(aye), Williams (absent), and Wyatt (aye).

Commissioner Wyatt moved to approve Executive Session Minutes dated July 9th, 2018.
Presiding Commissioner Scofield seconded the motion. The motion passed by vote: Scofield
(aye), Williams (absent), and Wyatt (aye).

TANEY COUNTY TREASURER SEMI-ANNUAL REPORT
Melanie Smith Taney County Treasurer presented the Semi-Annual Report per Statute 54.150.

9:08 a.m. Commissioner Williams entered the meeting

Commissioner Wyatt moved to enter into record the Treasurers Semi-Annual Settlement and
Investment Report. Commissioner Williams seconded the motion. The motion passed by vote:
Scofield (aye), Williams (aye), Wyatt (aye).

Presiding C o m m issio n er/^ ^/; Eastern Commissioner ; Western Commissioner
 County o f _TANEY" (Stale o f M issouri
M ELANIE SM ITH
TANEY COUNTY TREASURER
P.O. BOX 576 • FORSYTH. MO 65653
Office: (417) 516-7207 • Fan (-117)5.(6-6213
Email: mclanics0co.laney.mo.us

SEMI-ANNUAL SETTLEMENT
AND INVESTMENT REPORT
,(5 O F J U N E 30, 2018

Grand Total All Fundi

The allached report illustrate* detailed fund balance!, with the far right hand column, (Year to
Date) providing the breakdown of each fund. Beginning with balances as of January 1,2018,
revenues, expenditures and ending balances per fund as of June 30,2018. This report Is per
RSMO 54.150 regarding the semi-annual settlement delivered to the Taney County Commission.
The next report lists the financial institutions that hold Taney County's Certificates of Deposit
and U.S. Agencies.

Investments and breakdown of cash on hand by the County Treasurer’s Office as of June 30,
2018, are as follows:

Cash in Cash Account $ 5,908,571.63
Certificates of Deposit $ 33,428,135.89
U. S. Agency Investments S___ 247.310.89

iTljiQaiuAJvSniitJ'--
Melanie Smith
Taney County Treasurer

AGREEMENT FOR DE-ICING MATERIALS (ROCK SALT) - CENTRAL SALT, LLC
#18-087RB
Commissioner Williams moved to approve the agreement by and between Central Salt, LLC and
Taney County for De-Icing with rock salt. Commissioner Wyatt seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), Wyatt (aye)

AGREEMENT
for
DE-ICING MATERIALS (Rock Salt)
WBMBUU5-41WUtJcipgutivm
THIS AGREEMENT dated the________ day o f ________________ 201_ is made between TmyCairty.MtKgrt
Taney County, Missouri, a political subdivision of the State of Missouri, (hereinafter ’County")
7, Termination. This Agreement may be terminated by tho County upon thirty days advance
and Central Salt. LLC. of Lyons, Kansas 67554. (hereinafter ‘Contractor^- written notice for any of the following reasons or under any of tho following circumstances:

NOW. THEREFORE IN CONSIDERATION of the mutual considerations and obligations of a. Due to material breach of any term or condition of this Agreement, or
b. If in the opinion of the Taney County Commission Services are delayed or
the parties contained herein, the parties agree as follows:
are not provided in conformity with specifications or variances authorized by County,
or
1. Contract Documents The contract documents to this Agreement for tho purchase of Do-Icing
c. If appropriations are not made available and budgeted for any calendar year.
Matenals I Rock Salt for various Taney County facilities ('Product") shall include tho Contractor's
bid responso to County’s Request For Bid #201805-409 and any applicable addenda which arc
attached hereto and incorporated herein by reference. Service or product data, specifications Venue for any dispute arising out of the formation, interpretation, or claims regarding a brooch
and literature submitted may be permanently maintained in the County Purchasing Office. In the of this Agreement shall be solely and exclusively in tho Circuit Court ol Toney County Missouri.
event of a conflict between any of the foregoing Contract Documents, and this Agreement, the
IN WITNESS WHEREOF the partios through thoir duly authorized representatives hereby
terms and conditions of this Agreement shall prevail and control. execute this Agreement.
Toney County Missouri
2. Contract Pricg. Product provided under this Agreement shall not exceed the price os quoted
in the attached bid response table of $80.37 per ton. with a delivery time not to exceed 2-4 days. ■Contractor* Central Solt, LLC.
Product will be purchased on an 'as needed" basis. No minlmums or maximums will be required
purchased by County. If certain unusual circumstances occur regarding delivery or product
availability, the County may consider all other options. Including the next lowest Bidder.
Authorized Person (PRINT)
3. Contract Duration This agreement shall commence on the date it is fully executed and extend
for 12 months thereafter, subject to the provisions for termination specified below. This
agreement may be automatically renewed for an additional one (1) year period by order of tho Title
County Commission subject to the pricing clauses as agreed to. and offered by the Contractor's
bid response. This agreement may be renewed thereafter on a month to month basis for up to
six months in tho event the County is unablo to re-bid and Bward a new contract prior to full Signature
expiration.

4. Billing and Payment. All billing shall be Invoiced with specific deportment information and Dalo
include bid reference #201805-409 for tracking. Billings and Invoices may only include tho prices
Address; Central Salt, LLC.
provided for via this Agreement. No additional fees or extra services not Included, or taxes, shall
1420 State Hwy. 14
be Included as additional charges in oxcoss of Ihe charges in this Agreement or the Controct
Lyons, Kansas 67554
Documents. The County agroes to pay all correct statements within thirty days of receipt;
Contractor agrees to honor any cash or prompt payment discounts, if any aro available, when
County makes payment as provided therein. In the event of a billing dispute, the County reserves AUDITOR CERTIFICATION
the right to withhold payment on tho disputed amount. In eceordsnce with 60.960 RSMo, I hereby certify that a suffoont unencumbered appropriationbalance exists end
Is avolloblo to satisfy the obtlg»tlon(s) Arising from this contract (Note Cerfcficat>onofthl» contract Is not required
5. Binding Effect. This Agreement shall be binding upon the parties hereto and their successors if the terms ofthis contract do not create a measurable Countyobligation at this tima.)
and assigns for so long as this Agreement remains in full force and effect

6. Entire Agreement. This Agreement constitutes the cntiro Agreement between the parties and
supersedes any prior negotiations, written or verbal, and any othor bid or bid specification or
contractual Agreement. This Agreement may only be amended by a signed writing executed
with the same formality as this Agreement.

GRANT OF PERMANENT & PERPETUAL EASEMENT AND RIGHT OF WAY FOR
PUBLIC PURPOSES AND TEMPORARY CONSTRUCTION EASEMENT FOR
CONSTRUCTION OF PUBLIC ROAD IMPROVEMENTS
Mill Creek Subdivision
Presented by Devon Huff Taney County Road & Bridge Administrator

Commissioner Wyatt moved to approve the Grant of Permanent & Perpetual Easement and Right
of Way for Public Purposes and Temporary Construction Easement for Construction of Public
Road Improvements between SMBZ, LLC and Taney County. Commissioner Williams
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), Wyatt (aye)

NOTICE OF RENEWAL - MAILING SERVICES #18-092C
Commissioner Williams moved to approve the Notice of Renewal between Ozark Mailing
Services and Taney County. Commissioner Wyatt seconded the motion. The motion passed by
vote: Scofield (aye), Williams (aye), Wyatt (aye)

278
Presiding Commissioner/ / / / ^ ; Eastern Commissioner ^ \Q ; Western Commissioner 70)
 NOTICE OF RENEWAL

To: Ozark Mailing Services, Eric Banlcsmcyer, Authorized Representative, 2804 N. Oak Grove
Avenue, Springfield, Missouri, 65803

Notice is given that the County of Taney, Missouri hereby renews its agreement with Ozark
Mailing Services, for mailing services, commencing July 19, 2018, for a period of (I) one year,
which will expire on July 19,2019. A copy of this agreement is attached hereto as Exhibit A,

ATTEST: I, Donna Neeley, as the Clerk of the Taney County Commission hereby attest that the
above Notice of Renewal was executed by Taney County Presiding Commissioner, Mike Scofield,
pursuant to a duly passed motion of the Taney County Commission approving the above Notice
of Renewal.

Date

Certification of Accounting Officer pursuant to Section 50.660RSMo:

The undersigned, as Budget and Accounting Officer for the County of Taney, certifies that there
is a balance otherwise unencumbered in the county treasury to the credit of the appropriation to
which the financial obligation imposed uponthe county by this Notice of Renewal is to be charged,
and there is a cash balance otherwise unencumbered in the county treasury to the credit of the fund
from which payment is to be made, each sufficient to meet the obligations scheduled to be Incurred
under this Notice of Renewal.

p * .,

AGREEMENT FOR BALLOT SCANNER - HENRY M ADKINS & SONS, INC #18-
090CC
Commissioner Williams moved to approve agreement between Henry M Adkins & Sons, Inc and
Taney County. Commissioner Wyatt seconded the motion. The motion passed by vote: Scofield
(aye), Williams (aye), Wyatt (aye)

No11-0<W
CC
AGREEMENT specification or contractual Agreement. This Agroemont may only be amended by a
for signed writing oxecuted with tho same formality os this Agreement.
BALLOT SCANNER, and Applicable Software
7. Termination. This Agroemont may bo tormlnatod by tho County upon thirty days
THIS AGREEMENT dated th e _________ day o f __________________ 201_ Is made odvanco written notioo for any of tho following reasons or undor any of tho following
between Tanoy County, Missouri, a political subdivision ot the State of Missouri, (- circumstances;
hereinafter ‘County") and Honry M. Adkins & Son, Inc. of Clinton, Missouri (-hereinafter a. Due to material broach of any term or condition of this Agreement, or
'Contractor'). b. If In the opinion of tho Tanoy County Commission dolivory of products Is
dolayed or products delivered are not in conformity with specifications or
NOW. THEREFORE IN CONSIDERATION ot tho mutual considerations and variancos authorized by County, or
obligations of the parties contained horein, the parties agree as follows: c. If appropriations are not mado available and budgeted for any calendar year.
1. Contract Documents. The contract documents to thi3 Agreemont for the purchase of a
Ballot Scannor. and Applicable Software (‘Product"), shall includo the Contractor's bid 8 Governing Law: Venuo. This Agroemont shall bo govornod by tho laws of the Stato of
rosponse to Count/s Requost For Bid # 201605-410 and any applicable addonda which Missouri. Venuo for any dispute arising out of tho formation. Interpretation, or claims
are attached hcroto and incorporated herein by reference. Service or product data, regarding a broach of this Agreement shall bo solely and exclusively in the Circuit Court
specifications and literature submittod may bo permanently maintained in tho County of Tanoy County Missouri.
Purchasing Office. In the ovont of a conflict between any of tho foregoing Contract
Documonts, and this Agreement, tho terms and conditions of this Agrcomont shall prevail IN WITNESS WHEREOF tho parties through thoir duly authorized representatives hereby
execute this Agreement.
and control.
2 Contract Prlco. Product providod under this Agreement shall not exceed the prlco as •Contractor": Honry M. Adkins & Son, Inc
quoted in attached bid response of: SB 850.00. Price as quoted includes delivery, training,
installation /set-up. If certain unusual circumstances occur specific to Product availability,
tho County may consider all other available options.
Authorized Porson (PRINT)
3. Contract Duration. This agreement shall commenco on the dato it Is fully exocutod and
extend for 12 months thereafter, subject to the provisions for termination specified below.
This agreement may be automatically renewed for an additional three (3) one-year
poriods by order of tho County Commission subject to the pricing clauses as agreed to,
and offered by the Contractor's bid responso. This agreement may be renewed thereafter
on a month to month basis for up to six months In tho event tho County is unable to re-
bid and award a new contract prior to full expiration.
4. Billina and Payment. All billing shall be invoiced with specific department information
and includo bid reference #201005-410 for tracking. Billings and Invoices may only
include the prices provided for In this Agreement. No additional fees or oxtra services not Address; Henry M. Adkins & Son, Inc.
included, or taxes, shall bo Included as additional charges in excess of tho charges in this 331 Independence Ave.
Agroement or tho Contract Documents. The County agrees to pay all correct statements Clinton, Missouri 64735
within thirty days of receipt; Contractor agrees to honor any cash or prompt payment
discounts, if any are available, when County makes payment as provided therein. In the
event of a billing dispute, tho County reserves the right to withhold payment on the AUDITOR CERTIFICATION
disputed amount. in accordance witn &0.660 RSMo. I hereby certify that a suffoont unencumbered appropriation baianco
exists and Is available to satisfy the obligaton(s) arising from this contract (Note" Certfcation ot this
5. Binding Effect. This Agreement shall bo binding upon the parlies hereto and their contract Is not required ll the terms ot this contract do not create a measurable county obligation at this
successors and assigns for so long as this Agreement remains in full force and effect.
8. Entire Agreement. This Agreement constitutes the entire Agreement betwoon the
parlies and supersedes any prior negotiations, written or verbal, and any other bid or bid

DISCUSSION OF DUSK TO DAWN LIGHTING AT K-DOCK PARK
Presented by Devon Huff Taney County Road & Bridge Administrator

Commissioner Wyatt moved to approve agreement between White River Electric and Taney
County for the Dusk to Dawn lighting at K-Dock. Commissioner Williams seconded the motion
with discussion. The motion passed by vote: Scofield (aye), Williams (aye), Wyatt (aye)

DEPUTY SHERIFF SALARY SUPPLEMENTATION FUND SUBAWARD GRANT FOR
2019
Presented by Jimmie Russell, Taney County Sheriff.

Commissioner Williams moved to approve and allow the Presiding Commissioner Scofield to
sign the Deputy Sheriffs Salary Supplementation Fund Sub award. Commissioner Wyatt
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), Wyatt (aye)

INSURANCE CONTRACTS / NEW RFQ RELEASES
Presented by Ron Erickson, Taney County Purchasing Agent, and Ruth Denham, Taney County
Human Resources.

279
Presiding C o m m i s s i o n e r E a s t e r n Commissioner Uj', Western Commissioner Xb? )
Presiding Commissioner Scofield and Commissioner Wyatt agreed that Taney County could go
ahead with the New RFQ Releases.

DISCUSSION OF LIBERTY UTILITIES RELICENSING PROCESS
Commissioner Williams suggested that the information for the Liberty Utilities Relicensing
Process should be turned over to Taney County Attorney, Travis Elliott for review.

9:50 a.m. Commissioner Wyatt left the meeting

APPROVAL OF CHECK #450602

Commissioner Williams moved to approve Check #450602. Presiding Commissioner Scofield
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), Wyatt (absent)

9:51 a.m. Commissioner Wyatt entered the meeting

COURT ORDERS
Presented by Wesley Shoemaker, Taney County Chief Deputy Clerk

Commissioner Williams moved to approve Court Order Personal Property Paid Abatement
#300251 - Exhibit A. Commissioner Wyatt seconded the motion. The motion passed by vote:
Scofield (aye), Williams (aye), Wyatt (aye)

PP PAID ABATEMENTS

Date: Exhibit: /\
Status Date Account Name Reason EndVal AdjVal Approved Disapproved
300251 2017 PENDING 2018-07-10 1-102263-900 DAIMLER TRUST LEASE CO INCORRECTLY ASSD, SEE ATTACHED DOC 0 -8430 {/

Commissioner Williams moved to approve Court Order Real Estate Abatement #20374 - Exhibit
B. Commissioner Wyatt seconded the motion. The motion passed by vote: Scofield (aye),
Williams (aye), Wyatt (aye)

jlL
ftM iam ber AbYe?f StippD-ie AbDare F-rcel Name Reason EndRes AdjRes En rf.Ag AdjAg tndCom ArijCom Nc , ed ' ..... o\
203741 2017 0000-00-00 2018-07-12 08-4.0-20-000-000-094.000 D/PCOMBINEWITH 92.000 CLERICAL ERROR 0 -890 0 0 0 0 ......

9:53 a.m. Commissioner Wyatt left the meeting

APPROVE CHECK #450601

Commissioner Williams moved to approve Check #450601. Presiding Commissioner Scofield
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), Wyatt
(absent).

9:54 a.m. Commissioner Wyatt entered the meeting

LETTER OF APPOINTMENT TO TOURISM COMMUNITY ENHANCEMENT
DISTRICT FROM JUNE 25, 2018
Commissioner Williams moved to have letter drafted and signed by Presiding Commissioner
Scofield stating that Mr. Chris Myer has been appointed the Board of Tourism Community
Enhancement District Board, and then send to the Tourism Board. Commissioner Wyatt
seconded the motion for discussion. The motion passed by vote: Scofield (aye), Williams (aye),
and Wyatt (aye).

RECESS
9:57 a.m.

280
Presiding Commissioner^ / ^ / ; Eastern Commissioner ^ Ul ; Western Commissioner -/5LJ
RECONVENE
10:13 a.m.

ROAD & BRIDGE ROUND TABLE DISCUSSION
(Taney County Commission Conference Room)
Present: Presiding Commissioner Scofield; Commissioner Wyatt; Commissioner Williams; Mike
Beaty, Great River Bridge Team Coordinator; Melanie Smith, Taney County Treasurer; Devin
Huff, Taney County Road & Bridge Administrator; Denzil Brown; and Donna Neeley, Taney
County Clerk.

Commissioner Wyatt motioned to appoint Shannon Shank, Great River Civil Engineer as the
Authorized Organization Representative for Great River Build Grant and Melanie Smith Taney
County Treasurer as the Authorized Organization Representative for Taney County.
Commissioner Williams seconded the motion. The motion passed by vote: Scofield (aye),
Williams (aye), and Wyatt (aye).

Commissioner Wyatt motioned to commit 30% for the Taney County Expressway not to exceed
$7,950,000 in kind and cash contribution. Commissioner Williams seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

11:20 a.m. Road and Bridge left the meeting. Mike Beaty left the meeting.

RECESS
11:20 a.m.

RECONVENE
11:55 a.m.

EXECUTIVE SESSION
11:55 a.m.

EXECUTIVE SESSION PER SECTION 610.021.1.3 (LEGAL & PERSONNEL)
Taney County Commission Conference Room

See Executive Session Minutes for motions made or votes taken.

END OF EXECUTIVE SESSION
12:16 p.m.

RECESS
12:17 p.m.

RECONVENE
2:50 p.m.

DAILY STAFF REVIEW AND AGENDA REQUEST
Present: Presiding Commissioner Scofield, Commissioner Wyatt, Commissioner Williams and
Shanna Tilley.

The Commission met with their staff to review the day’s business and go over agenda requests.

ADJOURNMENT
Commissioner Williams moved to adjourn. Commissioner Wyatt seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

ADJOURN
3:17 p.m.

The Minutes were taken by County Clerk Donna Neeley and Deputy Clerk Stephanie Spencer
and typed by Stephanie Spencer.

281
Presiding Commissioner /f'U J\ Eastern Commissioner iy ; Western Commissioner '-£>[ J
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Eastern Com m issioner^ V j ; Western Commissioner