Commission Minutes

OFFICIAL
COMMISSION MINUTES
MAY 14 , 2018 7 DAY OF
THE APRIL ADJOURN TERM

PRELIMINARY STUDY
The County Commission met in the Commission Conference Room at 8:38 a.m. with Mike
Scofield (present), Brandon Williams (absent), and Sheila Wyatt (present).

The Commission met to review the day’s agenda.

FORMAL AGENDA
The County Commission met in the Commission Hearing Room at 9:02 a.m. with Mike Scofield
(present), Brandon Williams (present), and Sheila Wyatt (present).

CALL TO ORDER
Presiding Commissioner Scofield called the Commission meeting to order at 9:03 a.m.

PUBLIC COMMENT
None.

COMMISSION REMARKS
None.

MONTHLY BUDGE REPORT
Rick Findley, Taney County Auditor, came before the Commission to present the County’s
Monthly Budget Report. Our sales tax is tracking a little more than what we predicted but we are
still down as general county revenue is about $500,000 right now. This is not unusual; we might
come back and break even this year. The rest of the funds are doing pretty well.

APPROVE ACCOUNTS PAYABLE
Commissioner Williams moved to approve Accounts Payable Checks #449760 thru #449777,
Checks #449779 thru #449814, Warrants #6993 and one Journal Entry. Commissioner Wyatt
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt
(aye).

Commissioner Wyatt left the meeting.

Commissioner Williams moved to approve Check #449778. Presiding Commissioner Scofield
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt
(absent).

Commissioner Wyatt returned to the meeting.

APPROVAL OF PAYROLL
Commissioner Williams moved to approve the payroll. Commissioner Wyatt seconded the
motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

APPROVAL OF PREVIOUS MEETING MINUTES
Commissioner Williams moved to approve the Previous Meeting Minutes from May 7th, 2018
with corrections. Commissioner Wyatt seconded the motion. The motion passed by vote:
Scofield (aye), Williams (aye), and Wyatt (aye).

Commissioner Williams moved to approve the Executive Session Minutes from April 30th, 2018
and May 7th, 2018. Commissioner Wyatt seconded the motion. The motion passed by vote:
Scofield (aye), Williams (aye), and Wyatt (aye).

INSURANCE UPDATE WITH JOHN AKERS
John Akers with Akers & Amey Insurance came before the commission to discuss the county’s
insurance including where the money has been spent on claims, prescriptions, and premiums
paid. He also spoke about the coverage for retirees.

245
Presiding Commissioner//yiS ; Eastern Commissioner ^ (L p Western Commissioner t J
TRANSFER STATION & MAINTENANCE BUILDING PROJECT - CHANGE ORDER
NO. 1 - #18-067RB
Devin Huff, Taney County Hwy Administrator, and Travis Heier, HDR Engineering, came
before the commission to speak on this change order.

Presiding Commissioner Scofield read a letter dated May 9th, 2018 from Travis Elliott, Taney
County Attorney, who approved the agreement to form.
ICICI K 3 c
Change Order No. ___

Rtplaca Colt Doori wllh Sectional DoorI

Commissioner Williams moved to approve the Change Order No 1 for Transfer Station and
Maintenance Building Project. Commissioner Wyatt seconded the motion. The motion passed by
vote: Scofield (aye), Williams (aye), and Wyatt (aye).

TASK ORDER NO. 2 #18-068RB
Devin Huff came before the commission to speak on this task order.

Presiding Commissioner Scofield read a letter dated May 9th, 2018 from Mr. Elliott who
approved the agreement to form.
E X H IB IT A
T A SK ORDF-H PART 4.0 PERIODS O F SERVICE:

T his T ask O rder pertains lo an Agreem ent by and between Taney County. Missouri.
("O W N E R”), and H D R Engineering. Inc. ("EN G IN EER"), dated January 2**, 2018. (“the Upon receipt o f written authorization to proceed, ENGINEER shall perform the services
A greem ent"). Engineer shall perform services on the project described below as provided described within a reasonable period o f time. It is anticipated that the professional
h erein and in the Agreement. This Task O rder shall not be binding until it has been
p roperly signed by both parties. Upon execution, this Task O rder shall supplem ent the services will be completed in 180 days.
A greem ent as it pertains to the project described below.
T A SK O RD ER NUM BER: 2
PR O JECT NA M E: Dale Avenue Realignment Unless otherwise stated in this Agreement, the rates o f compensation for ENGINEER’S
PA R T 1.0 PR O JECT DESCRIPTION: services have been agreed to in anticipation o f the orderly and continuous progress o f the
T he purpose o f this ello rt is to realign and raise Dale A venue to maintain road aeces project through completion. If any specified dates for the completion o f ENGINEER'S
when Table Rock Lake rises.
services are exceeded through no fault o f the ENGINEER, the time for performance o f
PA R T 2 .0 SCO PE O F SERVICES TO BE PER FO RM ED BY EN OINEER O N TH E
PROJECT: those services shall be automatically extended for a period which may be reasonably
H D R will preform a topographic survey o f the area in order to determ ine existing
required for their completion and all rates, measures and amounts o f ENGINEER’S
conditions. A property model will be developed to establish property boundaries nnd compensation shall be equitably adjusted.
e xisting right-of-w ay lines. Upon completion o f the topographic survey, one plan sheet
and two cross-section sheets will be prepared detailing moving the road to the north and
w est and raising it to an approxim ate minim um elevation o f 938.00. A preliminary
sketch o f the alignm ent is attached as Exhibit B. Cut and fill quantities w ill be PART 5.0 ENGINEER’S FEE:
calculated. T o m eet the requirements o f the U .S. Corps o f Engineers, the final storage
volum e betw een elevations 931 and 936 m ust be equal to or larger than the existing
condition. An erosion control plan consisting o f o n e sheet and quantities calculations Compensation for ENGINEER’S services under this Task Order shall be on the basis o f
will be provided to the O w ner for submittal to the Corps o f Engineers. U pon approval by
the Corps o f Engineers, a property description will be prepared for the O w ner to acquire lump sum. The lump sum price will be sixteen thousand seven hundred dollars
the additional property necessary to complete the project.
fS 1 6 .7 0 0 m
T he O w ner intends to complete the work w ith their stafT so bid plans and specifications
will not be prepared. T he specific sheets and items identified in the scope are the only
anticipated deliverables. No hydiuulic »nd hydrology analysis or perm itting is PART 6.0 OTHER:
anticipated. Drainage will be designed to maintain existing conditions.

PA R T 3.0 O W N E R 'S RESPONSIBILITIES: None.
O w ner shall provide all available information rclating'to proposed project to assist in
project analysis. O ther Ow ner responsibilities are included in the Terms & Conditions
included In tho Agreem ent.

This Task Order is executed this /W day o f _

* I “ENGI
BY:

NAME: Joseph E. Drimmcl. PE

Sr. Vice President

ADDRESS: V jO V W i'X ADDRESS: 4435 Main Street. Suite 1000
Kansas City. MO 64111

ATTEST: I. Donna Neeley, ni the Clerk ofthe Taney County Commission hereby
attest that the above agreement was executed by Mike Scofield, the Taney County
Presiding Commissioner, pursuant to a duly passed motion of the Taney County
Commission approving Ihc above agreement.

n 50.W I RSMo:

The undersigned, as Budget and Accounting Ofliccr for the County o f Taney,
certifies that there is a balance otherwise unencumbered in the county treasury to the
credit o f Ihc appropriation to which the financial obligation imposed upon the county by
this Agreement Kor Professional Services with IIDR Engineering. Inc. is to be charged,
and there is a cash balance otherwise unencumbered in the county treasury to the credit of
the lunil from which pa>mcnl is lo be made, each sufficient lo meet the obligation
inclined inthe amount o f JI 6.700.00.

Date:

^ 246
Presiding Commissioner/ ^ ^ ; Eastern Commissioner ^ 3 ; Western Commissioner X ^ U
Commissioner Williams moved to approve the Task Order No. 2 #18-068RB. Commissioner
Wyatt seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), and
Wyatt (aye).

NOTICE OF RENEWAL FOR GASOLINE & DIESEL FUEL #18-064RB
Presiding Commissioner Scofield read a letter dated May 9th, 2018 from Mr. Elliott who
approved the agreement to form.
NOTICE OF RENEWAL

To: Empire Energy, LLC., Allison Fulmer, Authorized Representative, P.O. Box 7500, Branson,
Missouri, 6S6I6

Notice is given that the County o f Taney, Missouri hereby renews its agreement with Empire
Energy, LLC., for gasoline and diesel fUel, commencing April 25, 2018, for a period o f (1) one
year, which will expire on April 25,2019. A copy of this agreement is attached hereto as Exhibit

vsM /s

ATTEST: I, Donna Neeley, as the Clerk o f the Taney County Commission hereby attest that the
above Agreement was executed by Taney County Presiding Commissioner, Mike Scofield,
pursuant to a duly passed motion o f the Taney County Commission approving the above
agreement.

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Certification of Accounting Officer pur lo Section 50.660RSMo:

The undersigned, as Budget and Accounting Officer for the County o f Taney, certifies that there
is a balance otherwise unencumbered in the county treasury to the credit o f the appropriation to
which the financial obligation imposed upon the county by this Notice o f Renewal is to be charged,
and there is a cash balance otherwise unencumbered in the county treasury to the credit o f the fund
from which payment is to be made, each sufficient to meet the obligations scheduled to be incurred
under this Noticc o f Renewal.

s/sy//?

Commissioner Williams moved to approve the Notice of Renewal by and between Empire
Energy LLC and Taney County. Commissioner Wyatt seconded the motion. The motion passed
by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

UNIVERSITY OF MISSOURI EXTENSION UPDATE
Willa Williams came before the Commission to give updates on the following top cs:

° 4-H Youth Development
• Family Nutrition Education Programs
• Regional Business Consultant Report
• Program Impact Report

RECESS
9:41 a.m.

RECONVENE
10:09 a.m.

DAILY STAFF REVIEW & AGENDA REQUESTS
Taney County Commission Conference Room
The Commission met with their staff to review the day’s business and go over agenda requests.

ADJOURNMENT
Commissioner Williams moved to adjourn. Commissioner Wyatt seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

ADJOURN
10:17 a.m.

The Minutes were taken and typed by Deputy Clerk April Deal.

Presiding Commissioner ; Eastern Commissioner s 'L l ; Western Commissioner
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Presiding Commissioner /H^L-4^ Eastern Commissione^ -^ v Q Western Commissioner