Commission Minutes

OFFICIAL
COMMISSION MINUTES
APRIL 30TH, 2018 5th DAY OF
THE APRIL ADJOURN TERM
PRELIMINARY STUDY
The County Commission met in the Commission Conference Room at 8:36 a.m. with Mike
Scofield (present), Brandon Williams (absent), and Sheila Wyatt (present).

The Commission met to review the day’s agenda.

FORMAL AGENDA
The County Commission met in the Commission Hearing Room at 9:01 a.m. with Mike Scofield
(present), Brandon Williams (present), and Sheila Wyatt (present).

PUBLIC COMMENT
None.

CALL TO ORDER
Presiding Commissioner Scofield called the Commission meeting to order at 9:03 a.m.

COMMISSION REMARKS
None.

APPROVE ACCOUNTS PAYABLE
Commissioner Williams moved to approve Checks #449563 thru #449635, no Warrants and one
Journal entry/Transfer. Commissioner Wyatt seconded the motion. The motion passed by vote:
Scofield (aye), Williams (aye), and Wyatt (aye).

APPROVAL OF PREVIOUS MEETING MINUTES
Commissioner Wyatt moved to approve Previous Executive Meeting Minutes dated April 23rd,
2018. Commissioner Williams seconded the motion. The motion passed by vote: Scofield (aye),
Williams (aye), and Wyatt (aye).

Commissioner Williams moved to approve Previous Meeting Minutes dated April 23rd, 2018
with corrections. Commissioner Wyatt seconded the motion. The motion passed by vote:
Scofield (aye), Williams (aye), and Wyatt (aye).

APPROVAL OF PAYROLL
Commissioner Williams moved to approve Payroll. Commissioner Wyatt seconded the motion.
The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

INSURANCE OF EARLY RETIREMENT EMPLOYEE-LETTER TO COX HEALTH
#18-017CM
Commissioner Wyatt moved to approve Commissioner Scofield signing the Early Retirement
Policy letter to Cox Health Policy No. C-12306. Commissioner Williams seconded the motion.
The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

AGREEMENT FOR MICROFILM SCANNER #18-057REC
Presiding Commissioner Scofield read a letter dated April 26, 2018 from Commission Attorney,
Travis Elliott, who approved the agreement to form.

Commissioner Williams moved to approve the agreement by and between Taney County and
Missouri Document Solution LLC. Commissioner Wyatt seconded the motion. The motion
passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).
AMENDMENT TO CENTURYLINK LOYAL ADVANTAGE AGREEMENT FOR 911
EQUIPMENT UPGRADE #18-051CM
Presiding Commissioner Scofield read a letter dated April 26, 2018 from Mr. Elliott, who
approved the agreement to form.

Discussion ensued.

Commissioner Williams moved to approve the amendment to CenturyLink Loyal Advantage
Agreement for 911 Equipment Upgrade #18-051CM. Commissioner Wyatt seconded the motion.
The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).
CHANGE ORDER TO CENTURYLINK LOYAL ADVANTAGE AGREEMENT FOR
911 EQUIPMENT UPGRADE #18-051CM
Discussion ensued regarding the change order for Centurylink Loyal Advantage Agreement.

Commissioner Wyatt moved to approve Change Order No. 1 to CenturyLink Loyal Advantage
Agreement for 911 Equipment Upgrade file #11-051CM. Commissioner Williams seconded the
motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

ANIMAL CONTROL JURISDICTIONALAGREEMENT – CITY OF FORSYTH #18-
002AC
Commissioner Wyatt moved to approve the agreement between the City of Forsyth and Taney
County for Animal Control file#18-002AC. Commissioner Williams seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

NOTICE OF RENEWAL – ASPHALT MATERIALS 6.1 (COASTAL ENERGY
CORPORATION) #18-056RB (A&B)
Commissioner Williams moved to approve the notice of renewal for Asphalt Materials by and
between Taney County and Coastal Energy Corporation. Commissioner Wyatt seconded the
motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

Commissioner Williams moved to approve the notice of renewal by and between Taney County
and Vance Brother Inc. for asphalt materials. Commissioner Wyatt seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).
NOTICE OF RENEWAL FOR ASPHALT MATERIALS #18-053RB (A, B & C)
Presiding Commissioner Scofield read a letter dated April 21, 2018 from Mr. Elliott, who
approved the notice of renewal to form.

Commissioner Williams moved to approve the Notice of Renewal for the agreement by and
between Asphalt and Fuel Supply LLC and Taney County. Commissioner Wyatt seconded the
motion with discussion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt
(aye).

Commissioner Williams moved to approve the Notice of Renewal for the agreement by and
between Coastal Energy Corporation and Taney County. Commissioner Wyatt seconded the
motion with discussion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt
(aye).

Commissioner Williams moved to approve the Notice of Renewal for the agreement by and
between APAC Central Inc. and Taney County. Commissioner Wyatt seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).
AGREEMENT FOR ASPHALT – LAID IN PLACE (3.2) #18-058RB (A&B)
Commissioner Wyatt moved to approve the agreement between Leo Journagan Construction
Company and Taney County, agreement #18-058RB (A). Commissioner Williams seconded the
motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

Commissioner Wyatt moved to approve the agreement between Table Rock Asphalt Company
and Taney County, file #18-058RB (B).

Commissioner Wyatt amended her motion to say moved to approve the agreement between
Table Rock Asphalt Construction in Branson and Taney County, for asphalt laid in place as a
secondary supplier. Commissioner Williams seconded the motion. The motion passed by vote:
Scofield (aye), Williams (aye), and Wyatt (aye).

AGREEMENT FOR ASPHALT – PICKED UP AT BIDDERS PLANT (3.3-3.4) #18-
058RB (A&B)
Presiding Commissioner Scofield read a letter dated April 30, 2018 from Mr. Elliott, who
approved the agreement as described in paragraph 1 and 2.

Commissioner Wyatt moved to approve the Table Rock Asphalt Construction Company for
asphalt picked up at Bidders Plant as primary supplier between Table Rock Asphalt Company
and Taney County. Commissioner Williams seconded the motion. The motion passed by vote:
Scofield (aye), Williams (aye), and Wyatt (aye).

Commissioner Williams moved to approve the Agreement by and between Taney County and
Leo Journagan Construction Company for asphalt picked up at bidder’s plant or delivered to
county facilities, secondary supplier. Commissioner Wyatt seconded the motion. The motion
passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

AGREEMENT FOR CONCRETE (3.1) #18-059RB (A&B)
Presiding Commissioner Scofield read a letter dated April 27, 2018 from Mr. Elliott, who
approved the agreement to form.

Commissioner Wyatt moved to approve the Agreement between Conco Companies of
Springfield as primary supplier and Taney County for Concrete. Commissioner Williams
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt
(aye).

Commissioner Williams moved to the Agreement by and between Table Rock Asphalt
Construction and Taney County labeled as concrete secondary supplier. Commissioner Wyatt
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt
(aye).

AGREEMENT FOR TACK OIL #18-060RB
Presiding Commissioner Scofield read a letter dated April 27, 2018 from Mr. Elliott, who
approved the agreement as to form.

Commissioner Wyatt moved to approve the Agreement between Coastal Energy Corporation of
Willow Springs, Missouri and Taney County for Highway Tack Oil. Commissioner Williams
seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt
(aye).

QUIT CLAIM DEED – WAYNE NEWCOME & VALERIE A. NEWCOME
Commissioner Williams moved to approve and allow Presiding Commissioner Scofield to sign
the quit claim deed by and between Wayne Newcome and Valerie Newcome (husband and wife)
and Taney County. Commissioner Wyatt seconded with discussion. The motion passed by vote:
Scofield (aye), Williams (aye), and Wyatt (aye).

BID RECOMMENDATION FOR COUNTY TAX SALE #201803-406
Ron Erickson, Taney County Purchasing Advisor, and Mona Cope, Taney County Collector,
came before the Commission to speak of the Bid Recommendation for the County Tax Sale.
Mrs. Cope recommended awarding Taney County Times.
Commissioner Williams moved to award Bid #201803-406 to Branson Tri-lakes News. Motion
dies for lack of second.

Discussion ensued.

Commissioner Wyatt moved to award the bid to the Taney County Times upon the
recommendation given to us by the Taney County Collector for the Annual Tax Sale Publication
for 2018. Presiding Commissioner Scofield seconded the motion. The motion passed by vote:
Scofield (aye), Williams (nay), and Wyatt (aye).

BID RECOMMENDATION FOR GUARDRAIL #201803-407
Mr. Erickson was joined by Devin Huff, Road & Bridge Assistant Administrator, to present the
Bid Recommendation for Guardrail. Mr. Huff recommended awarding Highway Safety
Solutions.

Commissioner Williams moved to award bid #201803-407 to Highway Safety Solutions.
Commissioner Wyatt seconded the motion. The motion passed by vote: Scofield (aye), Williams
(aye), and Wyatt (aye).

COURT ORDERS
Chuck Pennel, Taney County Assessor, and Wesley Shoemaker, Chief Deputy Clerk, came
before the Commission to present Court Orders.

*Personal Property Paid Abatements #300242 thru #300245

Discussion ensued.

Commissioner Wyatt moved to approve Exhibit A of Abatements for April 30, 2018.
Commissioner Williams seconded the motion. The motion passed by vote: Scofield (aye),
Williams (aye), and Wyatt (aye).

RECESS
10:08 a.m.

RECONVENE
10:32 a.m.

ROUND TABLE DISCUSSION – CITY OF BRANSON RECYCLE PROGRAM
(Taney County Commission Conference Room)
Topic rescheduled for a later date.

EXECUTIVE SESSION
10:32 a.m.

EXECUTIVE SESSION PER SECTION 610.021.12 (CONTRACTS)
See Executive session minutes for any motions made and votes taken.

EXECUTIVE SESSION PER SECTION 610.021.3 (PERSONNEL)
See Executive session minutes for any motions made and votes taken.

END OF EXECUTIVE SESSION
11:56 a.m.

DAILY STAFF REVIEW & AGENDA REQUESTS
The Commission met with their staff to review the day’s business and go over agenda requests.

ADJOURNMENT
Commissioner Williams moved to adjourn. Commissioner Wyatt seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).
ADJOURN
12:12 p.m.

The Minutes were taken by Deputy Clerk April Deal and County Clerk Donna Neeley; the
Minutes were typed by Deputy Clerk Ally Clemans.