Commission Minutes

OFFICIAL
COMMISSION MINUTES
MARCH 19th, 2018 14thDAY OF
THE JANUARY ADJOURN TERM

PRELIMINARY STUDY
The County Commission met in the Commission Conference Room at 8:36 a.m. with Mike
Scofield (present), Brandon Williams (absent), and Sheila Wyatt (present).

The Commission met to review the day’s agenda.

FORMAL AGENDA
The County Commission met in the Commission Hearing Room at 9:08 a.m. with Mike Scofield
(present), Brandon Williams (present), and Sheila Wyatt (present).

Prayer and Pledge

CALL TO ORDER
Presiding Commissioner Scofield called the Commission meeting to order at 9:09 a.m.

PUBLIC COMMENT
None.

COMMISSION REMARKS
None.

APPROVE ACCOUNTS PAYABLE
Commissioner Williams moved to approve Checks #448942 thru #449027, Warrant #6965 and
six journal entries. Commissioner Wyatt seconded the motion. The motion passed by vote:
Scofield (aye), Williams (aye), and Wyatt (aye).

APPROVAL OF PREVIOUS MEETING MINUTES
Commissioner Wyatt moved to approve Previous Meeting Minutes dated March 12th, 2018.
Presiding Commissioner Scofield seconded the motion. The motion passed by vote: Scofield
(aye), Williams (abstain), and Wyatt (aye).

Commissioner Wyatt moved to approve Executive Session Minutes March 6th and 12th, 2018.
Presiding Commissioner Scofield seconded the motion. The motion passed by vote: Scofield
(aye), Williams (abstain), and Wyatt (aye).

APPROVAL OF PAYROLL
Commissioner Williams moved to Approve Payroll. Commissioner Wyatt seconded the motion.
The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

BOARD APPOINTMENT—INDUSTRIAL DEVELOPMENT AUTHORITY (IDA)
There is one applicant for the Industrial Development Authority Board which is Ryan Sanders
for a 5 year term.

Commissioner Williams moved to table Board Appointment—Industrial Development Authority
till after our Executive Session for legal. Commissioner Wyatt seconded the motion. The motion
passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

INDEPENDENT AUDIT SERVICE #17-151CM
Presiding Commissioner Scofield read a letter dated February 28th, 2018 from County Attorney
Travis Elliot who approved it to form with corrections.
 AGREEMENT b. I f in the opinion o f the Taney County Auditor’s Office, delivery of
fo r services is delayed or services perform ed are not in conform ity .with
Independent Audit Services specifications or variances authorized b y County, or

' THIS AGREEMENT (“Agreement”) dated the i Q ^ lay o f March, 2018 is made between c .- . •. I f appropriations are not made available and budgeted for any calendar
Taney County, Missouri, a political subdivision o f the State o f Missouri (hereinafter “County”) year.
and KPM CPAs, PC (hereinafter “Contractor1’).
7. Binding Effect. This Agreem ent shall be binding upon the parties hereto and t
NOW, THEREFORE IN CONSIDERATION o f the mutual agreements and obligations of successors and assigns for so long as this agreem ent remains in full force and effect
the parties contained herein, the parties agree as follows:
8. A ssignm ent This Agreem ent m ay not be assigned by cither party without writ
1. Contract Documents. The Contract Documents to this Agreement for Independent Audit consent by the other party.
Services shall include the Request for Proposal, the Contractor Independent Audit Services
9. Notices. All notices, demands and requests to b e given hereunder by either pai
Proposal ("Proposal”, attached as •‘Exhibit A”), and Engagement Letter, Which are attached hereto
shall be in writing and m ust b e sent by certified mail and shall be deem ed properly given if
and incorporated herein by reference. In the event o f a conflict between any o f the foregoing
tendered at the addresses set forth below or at such other address as either party shall designal
Contract Documents and this Agreement, the terms and conditions o f this Agreement shall prevail
by written notice to the other:
and control.
I f to County: Taney County Auditor’s Office
2. Price. All services provided under this Agreement shall not exceed the price o f $21,000, P.O. B ox 1407
for Independent Audit Services for fiscal year ending December 31,2017 (“Price"), except that in Forsyth, M issouri 65653
the event expenditures o f federal awards for the year ended December 31,2017, exceed $750,000,
a single audit in accordance with the Uniform Guidance will be required and there will be an I f to C ontractor KPM CPAs, PC
additional fee o f 33,500 for those procedures. In the event of renewal of this Agreement, the 1445 E. Republic Road
parties agree that the Price for subsequent fiscal years shall be governed by the Proposal. Springfield, M issouri 65804

3. Contract Duration. This Agreement shall be effective as o f the date set forth above for 10. Severability. I f any provision o f this Agreem ent or any application thereof is
performance o f Independent Audit Services for the fiscal year ending December 31,2017, subject determined by a court o f competent jurisdiction to be invalid, illegal, or unenforceable in any
to the provisions for termination. The County shall have the right to renew the Agreement for respect, the validity, legality, and enforceability o f the remaining provisions o r any applicatio
fiscal years 2018,2019 and 2020, on the same terms and conditions as set forth in the Contract thereof shall not be affected or impaired.
Documents and this Agreement, by providing written notice of the intent to renew to Contractor
no later than December 1 o f the fiscal year for which the Agreement is renewed. 11. Section Headings. Section headings are for convenience only and shall have n
legal effect or significance.
5. Billing and Payment All billing shall be submitted .to the Taney County Auditor’s
12. Entire A greem ent This Agreem ent constitutes the entire agreement between t
Office. The County will issue progress payments based upon the percentage o f work completed
parties and supersedes any prior negotiations, w ritten or verbal, and any other bid or bid
and accepted throughout the engagement and upon receipt o f an invoice. Complete and final
specifications or contractual agreement.
payment shall be due and payable thirty (30) days after completion and acceptance of all items
required by the contract and upon receipt o f a request for said payment
13. Amendments. This Agreem ent m ay not be amended, altered, or.m'odified exc<
by an instrum ent in writing duly executed by the parties hereto.
6. Termination. This Agreement may be terminated by the County upon thirty days
advance written notice for any of the following reasons or under any o f the following 14. Governing Law: Venue. This Agreem ent shall be governed by the laws o f the
circumstances; state o f Missouri.- Venue for any dispute arising out o f the formation, interpretation, or claim,
regarding a breach o f this Agreem ent shall be solely and exclusively in the Circuit Court o f
a. Due to a material breach of any term or condition o f this Agreement, or Taney County, M issouri.

IN WITNESS WHEREOF the parties througfi their duly authorized representatives hereby

Taney County Missouri
“Contractor” KPM CPAs, PC
By: Taney County Commission /

AuMSMj
Authorized Person (PRINT)
Mike Scofield,- Presiding Commissioner

JUA
Donna Neeley, Couiity^lef
Address: 1445 E. Republic

AUDITOR CERTIFICATION.
In accordance with 50.660; RSMo,] hereby certify that a sufficicat.unojciimbsiai 2jipR5priatioii bslance exists asd is
' available to salisiy the ohliga!ioci(s) arising &om this contracL (Note: Certification o f this cootraa is not required if

Commissioner Wyatt moved to sign the Independent Audit Service letter from KPM CPA PC
#17-151 CM to perform the audit. Commissioner Williams seconded the motion. The motion
passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

BID RECOMMENDATION FOR BUILDING MATERIALS #201802-398
Ron Erickson, Taney County Purchasing, and Devin Huff, Road & Bridge Assistant
Administrator, came before the commission to make a formal bid recommendation for Building
Materials #201802-398 and made a recommendation for Hemnan Lumber of Hollister, MO for
the amount of $7080.18.

Discussion ensued.

Presiding Commissioner f i Eastern Commissioner ^ U ); Western Commissioner
 BID DATE; Wednesday March 14,2018

BID FOR; Building Materials (Maint. Building)

BID NUMBER; RFB# 201802-398

RESPONSES RECEIVED RESPONSE DETAILS
(Company)
Meek's Buildinq Center - of Branson, Mo. S8725.12
Ava Buildinq Supply • of Ava, Mo. $8163.27
TANCO Lumber - of Forsyth, Mo. $8398.80
Herrman Lumber - of Hollister, Mo. $7080.18

Wednesday March 14. 2018: After opening responses from all of the above, listed companies
today, initial details were noted and documented by Road & Bridge Staff Members Randy Haes
and Devin Huff. Initial responses are detailed above with all packages being thoroughly reviewed
by Mr. Haes & Mr. Huff. An agenda request has been made, and approved, to deliver a formal
recommendation for award to the Taney County Commission on Monday March 19,2018.
Monday March 19. 2018: The overall lowest bid response received was from Herrman Lumber of
Hollister, Mo. which stands as the best choice for the county after a thorough review process by Mr.
Haes and Mr. Huff. As such Mr. Huff recommended to the Taney County Commission to award to
Herrman Lumber of Hollister, Mo. as the lowest Bidder. His letter also included here.
A motion was made to award as such and The Taney County Commission then voted unanimously
to award to Herrman Lumber of Hollister, Mo.

Thank you.
Ron Erickson,
Director of Purchasing
Taney County Missouri
March 19,2018

Commissioner Wyatt moved to award Bid Recommendation for Building Materials #201802-398
to Herrman Lumber for the amount of $7080.18. Commissioner Williams seconded the motion
with discussion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

AGREEMENT FOR RETAINING WALL BLOCKS #18-030RB

AGREEMENT or contractual Agreement. This Agreement may only be amended by a signed writing executed
for with the same formality as this Agreement.
RETAINING WALL SLOCKS
7. Termination. This Agreement may be terminated by the County upon thirty days advance
written notice for any of the following reasons or under any of the following circumstances:
THIS AGREEMENT dated the . day of _ 201 is made betwei
a. Due to material breach of any term or condition of this Agreement, or
Taney County, Missouri, a political subdivision of the State of Missouri, (-hereinafter "Count)
and W ilbert Funeral Services, Inc. (D/B/A Si Precast Concrete) of 1501 S. Empire Av b. If in the opinion of the Taney County Commission delivery of products is delayed or
products delivered are not in conformity with specifications or variances authorized
Springfield, Missouri 65802 (-hereinafter ‘ Contractor’ ),
by County, or
c. If appropriations are not made available and budgeted for any calendar year.
NOW, THEREFORE IN CONSIDERATION of the mutual considerations and obligatioi
of the parties contained herein, the parties agree as follows:
8. Govemino Law: Venue. This Agreement shall be governed by the laws of the State of
1. Contract Documents. The contract documents to this Agreement for the purchase
Missouri. Venue for any dispute arising out of the formation, interpretation, or claims regarding
Retaining W all Blocks ('Product'), shall include the Contractor's bid response to Count)
a breach of this Agreement shall be solely and exclusively in the Circuit Court of Taney County
Request For Bid # 201801-394 and any applicable addenda which are attached hereto ai
Missouri.
incorporated herein by reference. Service or product data, specifications and literatu
submitted may be permanently maintained in the County Purchasing Office. In the event ot
IN WITNESS WHEREOF the parties through their duly authorized representatives hereby
conflict between any of the foregoing Contract Documents, and this Agreement, the terms ai
execute this Agreement.
conditions of this Agreement shall prevail and control.

2. Contract Price. Product provided under this Agreement shall not exceed the price as quoti Taney County Missouri
in attached bid response of: Price, and see, per block, by type (ea.); BASE $87.18 (28'), M By: Taney County Commission
$112.50 (41‘ ), TOP 5148.24 (60'). And - average Price per square foot: $20.15. The Cour ‘ Contractor’ ; Wilbert Funeral Services, Inc.
agrees to purchase the Product from the Contractor and the Contractor agrees to sell tl (D/B/A Si Precast Concrete)
County the Product described in this Agreement and the Contract Documents, for the prio
set forth herein, and as needed and ordered by the County. If certain unusual circumstano
s W lJ tr. ______
Mike Scofield, Fjresiding Commissioner
occur specific to Product availability, the County may consider all other options. Authorized Person (PRINT)

3. Contract Duration, This agreement shall commence on the date it is fully executed ai
terminate upon expiration of all applicable warranties, details of which are attached to tl
signed bid, also as subject to the provisions for termination specified below, This agreeme Title
. M/ / ( ___________
Date
may only be extended by the order of the County subject to the pricing, and delivery claus*
as agreed to, and offered by the Contractor's bid response.
Signature
Attest:
4. Billina and Payment. All billing shall be invoiced with specific department information ai
include bid reference #201801-394 for tracking. Billings and invoices may only include tl Ix j- I u
prices provided for in this AgreemenL No additional fees or extra services not included, Donna Neeley, CountyXslerk
Date
taxes, shall be included as additional charges in excess of the charges in this Agreement
the Contract Documents. The County agrees to pay all correct statements within thirty days
receipt; Contractor agrees to honor any cash or prompt paym ent discounts, if any are availab Address; Si Precast Concrete
when County makes paym ent as provided therein. In the event of a billing dispute, the Cour 1501 S. Empire Ave.
reserves the right to withhold payment on the disputed amount. In the event the billing dispu Springfield, Mo. 85802
is resolved in favor of the Contractor, the County agrees to pay interest at a rate of 9% p
annum on disputed amounts withheld commencing from the last date that payment was due
AUDITOR CERTIFICATION
5. Binding Effect. This Agreement shall be binding upon the parties hereto and their successc In accordance with 50.660 RSMo, I hereby certify that a sufficient unencumbered appropriation balance exists
and is available to satisfy the obligation(s) arising from this contract. (Note: Certification of this contract is not
and assigns for so long as this Agreement remains in full force and effect.
required if the terms of this contract do not create a measurable county obligation at this time.)
6. Entire Agreement. This Agreement constitutes the entire Agreement between the parti
and supersedes any prior negotiations, written or verbal, and any other bid or bid specificaft

Commissioner Williams moved to approve the Agreement by and between Taney County and
Wilbert Funeral Services Inc. DBA Si Precast Concrete. Commissioner Wyatt seconded the
motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

189
Presiding Commissioner /7 )td {’, Eastern C o m m is sio n e r^ ^ ; Western Commissioner )
AGREEMENT FOR DUMP TRUCKS #18-031RB
Presiding Commissioner Scofield read a letter dated March 15th, 2018 from Mr. Elliot who
reviewed the agreement for the purchase of two Dump Trucks for the amount of $308,520.00.
AGREEMENT 7. Termination. This Agreement may be terminated by the County upon thirty days advan
for written notice for any of the following reasons or under any of the following circumstances:
DUMP TRUCKS (2) a. Due to material breach of any term or condition o f this Agreement, or
b. If in the opinion o f the Taney County Commission delivery of products is delayed c
THIS AGREEMENT dated th e ________ day o f ________________ 201_ is made betwei products delivered are not in conformity with specifications or variances authorize
Taney County, Missouri, a political subdivision of the State of Missouri, (-hereinafter "Count} by County, or
and Diamond International dba Summit Truck Group of Springfield, Mo. 65803 c. If appropriations are not made available and budgeted for any calendar year.
hereinafter "Contractor").
NOW, THEREFORE IN CONSIDERATION of the mutual considerations and obligatio 8. Governing Law. Venue. This Agreement shall be governed by the laws o f the State
of the parties contained herein, the parties agree as follows: Missouri. Venue for any dispute arising out of the formation, interpretation, or claims regardi
1. Contract Documents. The contract documents to this Agreement for the purchase of two ( a breach o f this Agreement shall be solely and exclusively in the Circuit Court of Taney Coui
2019 International HV513 -13’ 'Crown' bed. with snow plow requirements, Dump True Missouri.
(“Equipment’ ), shall include the Contractor’s bid response to County's Request For Bid
201801-395 and any applicable addenda which are attached hereto and incorporated here IN W ITNESS WHEREOF the parties through their duly authorized representatives here
by reference. Sen/ice or product data, specifications and literature submitted may I execute this Agreement.
permanently maintained in the County Purchasing Office. In the event of a conflict betwei
any of the foregoing Contract Documents, and this Agreement, the terms and conditions of tl “Contractor” Diamond International dba Taney County Missouri
Agreement shall prevail and control. Summit Truck Group. By: Taney County Commission
2. Contract Price. Equipment provided under this Agreement shall not exceed the price
quoted in attached bid response of: $154,260.00. (Each.) Grand total of; $308,520.00 by tl
agreement. If certain unusual circumstances occur specific to Equipment availability, t: A
County may consider all other options, including the next lowest Bidder. Authorized Person (PRINT) Mike Scofield,[Presiding Commissione
3. Contract Duration. This agreement shall commence on the date it is fully executed a
terminate upon expiration of all applicable warranties, details of which are attached to t
signed bid, also as subject to the provisions for termination specified below. This agreeme Title
Date
may only be extended by the order of the County subject to the pricing, and delivery claus
as agreed to. and offered by the Contractor’s bid response.
Signature
4. Billina and Payment. All billing shall be invoiced with specific department information a
include bid reference #201801-395 for tracking. Billings and invoices may only include t st:
prices provided for in this Agreement. No additional fees or extra services not included,
taxes, shall be included as additional charges in excess of the charges in this Agreement Date Donna Neeley; C ounty.yerk
the Contract Documents. The County agrees to pay all correct statements within thirty days
receipt; Contractor agrees to honor any cash or prompt payment discounts, if any are availab Address; Summit Truck Group
when County makes payment as provided therein. In the event of a billing dispute, the Cour 2635 E. Diamond Street
reserves the right to withhold payment on the disputed amount. In the event the billing dispi Springfield, Mo. 65803
is resolved in favor of the Contractor, the County agrees to pay interest at a rate of 9% p
annum on disputed amounts withheld commencing from the last date that payment was du«
5. Binding Effect. This Agreement shall be binding upon the parties hereto and their successc AUDITOR CERTIFICATION
and assigns for so long as this Agreement remains in full force and effect. In accordance with 50.660 RSMo, I hereby certify that a sufficient unencumbered appropriation balance ex
and is available to satisfy the obligation(s) arising from this contract (Note: Certification of this contract is
6. Entire Agreement. This Agreement constitutes the entire Agreement between the parti required if the terms o f this contract do not create a measurable county obligation at this time.)
and supersedes any prior negotiations, written or verbal, and any other bid or bid specificati
or contractual Agreement. This Agreement may only be amended by a signed writing execut
with the same formality as this Agreement. Signature
' S inna turfi // Date
Date Appropriation Account

Commissioner Williams moved to approve the Agreement by and between Taney County and
Diamond International DBA Summit Truck Group. Commissioner Wyatt seconded the motion.
The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

AGREEMENT FOR 2018 DODGE CHARGER PURSUIT AWD SEDANS #18-032S
Presiding Commissioner Scofield read a letter dated March 15th, 2018 from Mr. Elliot who
reviewed the agreement to purchase four Dodge Chargers and approved it to form with changes
to the agreement.
AGREEMENT 7. Termination. This Agreement m ay be terminated by the County upon thirty days advanc
for written notice for any of the following reasons or under any of the following circumstances:
2018 DODGE CHARGER PURSUIT ALL-WHEEL DRIVE SEDANS (4)
a. Due to material breach of any term or condition of this Agreement, or
b. If in the opinion of the Taney County Commission delivery of products is delayed or
THIS AGREEMENT dated the . day of _ 201 is made between
products delivered are not in conformity with specifications or variances authorized
Taney County, Missouri, a political subdivision of the State of Missouri, (-hereinafter ’County’ )
and RML Branson Mo, LLC d/b/a Tri-Lakes Motors of Branson, Missouri 65616 (-hereinafter by County, or
’ Contractor*). c. If appropriations are not m ade available and budgeted for any calendar year.

NOW, THEREFORE IN CONSIDERATION of the mutual considerations and obligations
8. Governing Law; Venue. This Agreem ent shall be governed by the laws of the State <
of the parties contained herein, the parties agree as follows:
Missouri. Venue for any dispute arising out of the formation, interpretation, or claims regardin
1. Contract Documents. The contract documents to this Agreement for the purchase of four (4) a breach of this Agreement shall be solely and exclusively in the Circuit Court of Taney Couni
2018 Dodge Charger Pursuit All-Wheel Drive Sedans ('Equipment'), shall include the Contractor's Missouri.
bid response to County’s Request For Bid # 201801-396 and any applicable addenda which
are attached hereto and incorporated herein by reference. Service or product data, IN W ITN E S S W H E R E O F the parties through their duly authorized representatives herefc
specifications and literature submitted may be permanently maintained in the County execute this Agreement.
Purchasing Office. In the event of a conflict between any of the foregoing Contract Documents,
and this Agreement, the terms and conditions of this Agreement shall prevail and control.
Taney County Missouri
2. Contract Price. Equipment provided under this Agreement shall not exceed the price as By: Taney County Commission
quoted in attached bid response of: $25,683.00 for each vehicle, with a grand total of ‘'Contractor" TRI-LA KES M O TO R S
$102,732.00 for four vehicles. Contractor agrees to honor this bid price for the remainder of
2018 in the event County require the purchase of additional vehicles during said timeframe. If
certain unusual circumstances occur specific to Equipment availability, the County may
consider all other options, including the next lowest Bidder. Mike Scofield./Presiding Commissioner
Authorized Person (PRINT)
3. Contract Duration. This agreement shall commence on the date it is fully executed and
terminate upon expiration of all applicable warranties, details of which are attached to the
signed bid, also as subject to the provisions for termination specified below. This agreement
may only be extended by the order of the County subject to the pricing, and delivery clauses
Title
3/ispsL Date
as agreed to, and offered by the Contractor’s bid response.
4. Billing and Payment. All billing shall be invoiced with specific department information and Signature
include bid reference #201801-396 for tracking. Billings and invoices may only include the Attest:
prices provided for in this AgreemenL No additional fees or extra services not included, or
taxes, shall be included as additional charges in excess of the charges in this Agreement or Donna N eefey/C ounty Cl
the Contract Documents. The County agrees to pay all correct statements within thirty days of Date
receipt; Contractor agrees to honor any cash or prompt payment discounts, if any are available,
when County makes payment as provided therein. In the event of a billing dispute, the County Address; Tri-Lakes Motors
reserves the right to withhold payment on the disputed amount. In the event the billing dispute 180 State Hwy. F
is resolved in favor of the Contractor, the County agrees to pay interest at a rate of 9% per Branson, Missouri 65616
annum on disputed amounts v/ithheld commencing from the last date that payment was due.
5. Binding Effect. This Agreement shall be binding upon the parties hereto and their successors A U D ITO R C ER TIFIC A TIO N
and assigns for so long as this Agreement remains in full force and effect. In accordance with 50.660 RSMo, I hereby certify that a sufficient unencumbered appropriation balance exis
and is available to satisfy the obligation(s) arising from this contract. (Note: Certification of this contract is n
6. Entire Agreement. This Agreement constitutes the entire Agreement between the parties required if the terms of this contract do not create a measurable county obligation at this time.)
and supersedes any prior negotiations, v/ritten or verbal, and any other bid or bid specification
or contractual Agreement. This Agreement may only be amended by a signed writing executed
with the same formality as this Agreement. signature Date Appropriation Account

I C' • 190
Presiding Commissioner/ / ^ / ) ; Eastern Commissioner^ 1*0 ; Western Commissioner
Commissioner Williams moved to approve the Agreement by and between RML Branson
Missouri DBA Tri-Lakes Motors of Branson and Taney County. Commissioner Wyatt seconded
the motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

AGREEMENT FOR FORD F-150 RESPONDER PATROL VEHICLE #18-033S
Presiding Commissioner Scofield read a letter dated March 15th, 2018 from Mr. Elliot who
reviewed the agreement and approved it to form with changes to the agreement.

AGREEMENT 7. Termination. This Agreement may be terminated by the County upon thirty days advar
for written notice for any of the following reasons or under any of the following circumstances:
2018 FORD F-150 RESPONDER PATROL VEHICLE (1)
a. Due to material breach of any term or condition of this Agreement, or
b. If in the opinion of the Taney County Commission delivery of products is delayed <
THIS AGREEMENT dated th e ________day o f_______________ 201_ is made between products delivered are not in conformity with specifications or variances authorize
Taney County, Missouri, a political subdivision of the State of Missouri, (-hereinafter “County") by County, or
and RML Branson Mo, LLC d/b/a TRI-LAKES MOTORS of Branson, Missouri 65616 (- c. If appropriations are not made available and budgeted for any calendar year.
hereinafter “Contractor*).
8. Governing Law: Venue. This Agreement shall be governed by the laws of the State
NOW, THEREFORE IN CONSIDERATION of the mutual considerations and obligations Missouri. Venue for any dispute arising out of the formation, interpretation, or claims regard
of the parties contained herein, the parties agree as follows: a breach of this Agreement shall be solely and exclusively in the Circuit Court of Taney Cou
1. Contract Documents. The contract documents to this Agreement for the purchase of one (1) Missouri.
2018 Ford F-150 Responder Patrol Vehicle - Four Wheel Drive (‘ Equipment*), shall include the
Contractor's bid response to County’s Request For Bid # 201801-397 and any applicable IN WITNESS WHEREOF the parties through their duly authorized representatives here
addenda which are attached hereto and incorporated herein by reference. Service or product execute this Agreement.
data, specifications and literature submitted may be permanently maintained in the County
Purchasing Office. In the event of a conflict between any of the foregoing Contract Documents, Taney County Missouri
and this Agreement, the terms and conditions of this Agreement shall prevail and control. By: Taney County Commission
"Contractor" TRI-LAKES MOTORS
2. Contract Price. Equipment provided under this Agreement shall not exceed the price as
quoted in the attached bid response of: 538,899.00. (Each.) Contractor agrees to honor this
bid price for the remainder of 2018 should County require more than one (1) like vehicle during
said timeframe. If certain unusual circumstances occur specific to Equipment availability, the Mike Scofieid, Presiding Commissione
Authorized Person (PRINT)
County may consider all other options, including the next lowest Bidder.
3. Contract Duration. This agreement shall commence on the date it is fully executed and
terminate upon expiration of all applicable warranties, details of which are attached to the
signed bid, and subject to the provisions for termination specified below. This agreement may
only be extended by the order of the County subject to the pricing, and delivery clauses as
agreed to, and offered by the Contractor’s bid response. Signature
4. Billing and Payment. All billing shall be invoiced with specific department information and
include bid reference #201801-397 for tracking. Billings and invoices may only include the
prices provided for in this Agreement. No additional fees or extra services not included, or Date Donna Neeley/County Clef
taxes, shall be included as additional charges in excess of the charges in this Agreement or
the Contract Documents. The County agrees to pay all correct statements within thirty days of
receipt; Contractor agrees to honor any cash or prompt payment discounts, if any are available, Address; Tri-Lakes Motors
when County makes payment as provided therein. In the event of a billing dispute, the County 180 State Hwy. F
reserves the right to withhold payment on the disputed amount. In the event the billing dispute Branson, Missouri 65616
is resolved in favor of the Contractor, the County agrees to pay interest at a rate of 9% per
annum on disputed amounts withheld commencing from the last date that payment was due.
5. Binding Effect. This Agreement shall be binding upon the parties hereto and their successors AUDITOR CERTIFICATION
and assigns for so long as this Agreement remains in full force and effect. In accordance wilh 50.660 RSMo. I hereby certify that a sufficient unencumbered appropriation balance ex
and Is available to satisfy the obligation(s) arising from this contract (Note: Certification of this contract is
6. Entire Agreement. This Agreement constitutes the entire Agreement between the parties required if the terms of this contract do not create a measurable county obligation at this time.)
and supersedes any prior negotiations, written or verbal, and any other bid or bid specification
or contractual Agreement. This Agreement may only be amended by a signed writing executed
with the same formality as this Agreement. 'Signature
iignature ____ f / DateDate Appropriation Account

Commissioner Williams moved to approve the Agreement by and between Taney County and
RML Branson Missouri DBA Tri-Lakes Motors of Branson. Commissioner Wyatt seconded the
motion. The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

RECESS
9:33 a.m.

RECONVENE
Commission Conference Room
10:12 a.m.

EXECUTIVE SESSION
10:13 a.m.

EXECUTIVE SESSION PER SECTION 610.021.1 (LEGAL)
See Executive session minutes for any motions made and votes taken.

END OF EXECUTIVE SESSION
12:25 p.m.

RECESS
12:25 p.m.

RECONVENE
12:30 p.m.

BOARD APPOINTMENT—INDUSTRIAL DEVELOPMENT AUTHORITY (IDA)
Commissioner Williams moved to appoint Ryan Sanders to the Board of Industrial Development
Authority for a six year term beginning January 1st, 2018 to December 31st, 2023. Commissioner

j? 191
Presiding Commissioner^ / ^ ) ; Eastern Commissioner" l >-/ ; Western Commissioner
Wyatt seconded the motion. The motion passed by vote: Scofield (aye), Williams (aye), and
Wyatt (aye).

DAILY STAFF REVIEW AND AGENDA REQUESTS
The Commission met with their staff to review the day’s business and go over agenda requests.

ADJOURNMENT
Commissioner Williams moved to adjourn. Commissioner Wyatt seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

ADJOURN
12:45 p.m.

The Minutes were taken by County Clerk Donna Neeley, and Deputy Clerk April Deal; the
Minutes were typed by April Deal.

i 192
Presiding Commissioner / ^ / ^ Eastem Commissioner " ; Western Commissioner