Commission Minutes Unofficial

FEBRUARY 6, 2006 THE 9TH DAY
OF THE JANUARY ADJOURN TERM

The County Commission met in Associate II Circuit Courtroom at 9:00 a.m.
pursuant to adjourn with Chuck Pennel, Presiding, Ron Herschend, Western District, and
Danny Strahan, Eastern District present. The following proceedings were had and made a
matter of record.

The prayer was led by Helen Soutee followed by the pledge.

PHONE SERVICES AND DATA SHARING
GARY MORGAN

Gary Morgan, IS Administrator stated that he received a request for a telephone
bid from TSG Communications concerning long distance and in state rates. Morgan
presented a schedule to the Commission and explained that TSG Communications
charges 3.9 cents for in state and 3.5 cents for out of state call and that the county is
currently paying 5 cents for both. Morgan added that there would be no binding contracts
and TSG will cover switchover fees. Morgan further explained that he has talked to
several other counties and Branson Schools who use their services and he heard no
complaints.

Commissioner Strahan asked if there would be a penalty if it doesn’t work out and
the county goes back to Century Tel? Morgan stated that he would have to look into it.
Rick Findley, Auditor expressed that if Century Tel wanted the county back badly
enough they would take care of the fees. Strahan asked if the county would have to bid
these out? Findley stated that it is a service so he didn’t know. Tressa Luttrell explained
that it would depend on the service and that the process is different from bidding
supplies.

Gary Morgan stated that by going with TSG there would be a 20 to 22% savings.
Findley expressed that in the past Century Tel has matched competitors and suggested
talking with them first. No motions were made and no votes were taken.

TRANSFER STATION
SOFTWARE

Gary Morgan, IS Administrator addressed the Commission regarding new
software for the Transfer Station. Morgan stated that the Department of Revenue has
needed more detailed reports and that Melissa Trotter has suggested writing a database to
run a system parallel to their system. Morgan added that there would be no cost for that
except for Melissa’s time. No motions were made a no votes were taken.

DIGITAL DATA
PRICING
 Gary Morgan, IS Administrator stated that he and Bob Paulson, County
Counselor have been discussing a change in GIS pricing for digital data. Morgan
informed the Commission that the website has had about 90,000 hits so far this year and
at one time they had designed a licensing program and are requiring a license agreement.
Morgan presented the following summary from the GIS website:
Taney County, MO
Summary
Application Name TaneyCountyMO
Date Monday, February 06, 20068:38:46 AM
Date Range 12/31/2005 12:00:00 AM - 2/6/2006 8:38:36 AM
Total Hits 90,447
Avg Hits Per Day 2,444.51
Total Visitors 1,445
Avg Hits Per Visitor 62.59

Disclaimer: Taney County makes every effort to produce and publish the most current and accurate information
possible. This data is provided as is without warranty or any representation of accuracy, timeliness, or completeness.
The burden for determining accuracy, completeness, timeliness, merchantability, and fitness for or the appropriateness
for use rests solely on the requester.
Taney County makes no warranties, expressed or implied, as to the use of the data. There are no implied
warranties of
merchantability or fitness for a particular purpose. The requester acknowledges and accepts the limitations of the data,
including
the fact that the data is dynamic and is in a constant state of maintenance, correction, and update.

Last Updated: 12/19/2005 5:03:23 AM

Note: Commissioner Herschend entered the Commission meeting at 9:10 a.m.

Gary Morgan explained that he has revised the pricing schedule based on what
sort of average is for the state and added that if the county received this pricing structure
they would recover cost. Morgan further expressed that it is a reasonable price for what
they are getting as far as digital data. Morgan then presented the following price list and
concepts for consideration:
2006 Taney County GIS and Digital Data Price List
2002 OrthoPhotography; 100, 200, and 400 scale MrSID 85.00
2002 Tif OrthoPhotography 4.00 per Tile
Lake and Stream Lines 20.00
Water Districts 10.00
City Boundaries 20.00
County Index Map 50.00
School Districts 10.00
Commission Districts 10.00
Townships 10.00
Ambulance Districts 10.00
Fire Districts 10.00
Voting Precincts 20.00
Road Centerlines 200.00
Parcel Polygons or Lines ($1.00 sq mile) or 500.00
Parcel Annotation 500.00

Files copied to CD or DVD as requested, minimum charge of $15.00 per CD, $35.00 per DVD.

GIS data will be released at no charge except for cost of media and duplication to approved state and local government
agencies and municipalities, and approved ‘not for profit’ agencies.
For commercial purchasers, data will include conditions for re-release, and pricing for such release. All data sets will
include disclaimer.

Gary Morgan explained that they have increased the charges on CD’s and DVD’s
produced. Morgan added that they researched other counties and found that this schedule
falls more in line with what other counties are doing around the state.

Commissioner Strahan asked James Strahan, Assessor if the Assessor’s Office
charges for work done? James Strahan, Assessor explained that they charge for any
commercial vendor but if a landowner comes in with a dispute there is usually no charge
for a map. James Strahan added that if it involves property purchases or brining in an
appraisers they charge for that and that his employees continually update this
information.

Gary Morgan stated that he has had several requests for digital data and that the
website gets around 2,444 hits per day. Commissioner Strahan explained that he is trying
to establish what services Taney County provides to citizens verses what cost needs to be
recouped. A general discussion ensued.

Commissioner Herschend made a motion to accept the price schedule and concept
of charging as presented. Commissioner Pennel seconded the motion. The motion passed
by vote: Pennel (yes), Herschend (yes), Strahan (yes).

FLY OVER BID

Commissioner Pennel explained that the fly over bids came in Friday. Tressa
Luttrell clarified that seven bids came in and have been submitted for review. Pennel
asked if there would be a cost savings? Gary Morgan stated that there could be a
discounted price if they do both Taney and Stone at the same time. Luttrell expressed that
the bid has not been specked that way. Pennel added that he talked to the Presiding
Commissioner in Stone County to see if there could be money saved. No motions were
made and no votes were taken.

PRIOR MINUTES

Commissioner Strahan made a motion to approve minutes from November 7,
2005, January 23, and January 25, 2006. Commissioner Pennel seconded the motion. The
motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

ACCOUNTS ALLOWED

Commissioner Strahan made a motion to approve accounts payable warrants
#93077-93177 and manual warrant #4453. Commissioner Pennel seconded the motion.
The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).
 CORONERS OFFICE

Kevin Tweedy, Coroner informed the Commission that the Coroners Office is
trying to change their image by going to the different schools and talking about accident
prevention. Tweedy expressed that he hopes this will shed a more positive light on the
Coroner’s Office.

CONSTRUCTION FEES

Commissioner Herschend expressed his excitement to learn through the Taney
County Times that the City of Branson will not charge school districts for construction
fees.

CITY OF BRASON ANNEXATION

Commissioner Herschend addressed the Commission in regards to the City of
Branson Annexation Issue stating that Cannon Ball Loop is a two million dollar project
with the Sewer District. Herschend further explained that the county has never gone
inside a municipality to help fund a project with county sewer funds and asked if the
annexation passes what the Commission would do?

Commissioner Pennel asked if the county is getting close to getting the revised
engineering done. Herschend explained that it is almost done and that Bob Paulson,
County Counselor is trying to work with the City of Branson to get the proper documents.

Bob Paulson, County Counselor expressed that the city didn’t see any problems
with the changes he made to the documents and agreed with the counties position.

Commissioner Pennel suggested meeting with the Sewer Board and getting their
opinion on the issue.

Commissioner Herschend further expressed that this annexation could change the
nature of the project right in the middle of it. Commissioner Pennel reminded the
Commission that they do not have as good of a relationship with the City of Branson as
they would like and suggested talking to them about it. No motions were made and no
votes were taken.

RECESS

Commissioner Herschend made a motion to recess. Commissioner Pennel
seconded the motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan
(yes).

RECONVENE
 The County Commission reconvened in the County Commission Office at 2:30
p.m. pursuant to adjourn with Chuck Pennel, Presiding, Ron Herschend, Western District,
and Danny Strahan, Eastern District present. The following proceedings were had and
made a matter of record.

BID RESULTS
SCANNER

Commissioner Strahan made a motion to approve the bid from MAS for a Cannon
DR 9080 high-speed scanner. Commissioner Herschend seconded the motion. The
motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

BID RESULTS
SERVER

Commissioner Strahan made a motion to approve the bid from Dell in the amount
$4,308. Commissioner Herschend seconded the motion. The motion passed by vote:
Pennel (yes), Herschend (yes), Strahan (yes).

BID RESULTS
TRUCK BIDS

Commissioner Strahan made a motion to approve the purchase of three trucks in
the amount of $64,902 for the Sheriff’s Department. Commissioner Herschend seconded
the motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

BID RESULTS
GO DEALS

Commissioner Strahan made a motion to use Go Deals as the online for the sale
of surplus property. Commissioner Pennel seconded the motion. The motion passed by
vote: Pennel (yes), Herschend (yes), Strahan (yes).

BID RESULTS
SECURITY SYSTEMS

Commissioner Strahan made a motion to deny all bids on security systems.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (yes), Strahan (yes).