Commission Minutes

OFFICIAL
COMMISSION MINUTES
AUGUST 21st, 2017 8th DAY OF
THE JULY ADJOURN TERM

PRELIMINARY STUDY
The County Commission met in the Commission Conference Room at 8:32 a.m. with Mike
Scofield (present), Brandon Williams (absent), and Sheila Wyatt (present).

The Commission met to review the day’s agenda

RECESS
8:51 a.m.

RECONVENE
9:00 a.m.
FORMAL AGENDA
The County Commission met in the Commission Hearing Room at 9:02 a.m. with Mike Scofield
(present), Brandon Williams (present), and Sheila Wyatt (present).

PUBLIC COMMENT
None.

Prayer and Pledge

CALL TO ORDER
Presiding Commissioner Mike Scofield called the Commission meeting to order at 9:03 a.m.

COMMISSION REMARKS
None.

APPROVAL OF ACCOUNTS PAYABLE
Commissioner Williams moved to Approve Checks #446269 thru #446350, and warrants #6828
and #6829. Commissioner Wyatt seconded the motion. The motion passed by vote: Scofield
(aye), Williams (aye), Wyatt (aye).

APPROVAL OF PAYROLL
Commissioner Williams moved to approve payroll. Commissioner Wyatt seconded the motion.
The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

APPROVAL OF PREVIOYS MEETING MINUTES FOR AUGUST 7™ & 14™ AND
EXECUTIVE SESSION FOR AUGUST 14,2017
Commissioner Wyatt moved to approve the previous meeting minutes for August 7, 2017 with
corrections. Presiding Commissioner Scofield seconded the motion. The motion passed by vote:
Scofield (aye), Williams (abstain), and Wyatt (aye).

Commissioner Williams moved to approve Previous Meeting Minutes for August 14, 2017 with
corrections. Commissioner Wyatt seconded the motion. The motion passed by vote: Scofield
(aye), Williams (aye), and Wyatt (aye).

Commissioner Williams moved to approve the Executive Session Minutes for August 14, 2017.
Commissioner Wyatt seconded the motion. The motion passed by vote: Scofield (aye), Williams
(aye), and Wyatt (aye).

DAVIS AVIATION LEASE AGREEMENT 2017 #17-110AIR
Mike Mulnik came before the Commission to present the Davis Aviation Lease Agreement 2017
#17-110AIR.

Commissioner Williams moved to approve the Lease Agreement by and between Davis Aviation
and Taney County as presented file #17-110AIR. Commissioner Wyatt seconded the motion.
The motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

Presiding Commissioner^ Eastern Commissioner^ (Q ; Western Commissioner /£( _)
CENTURYLINK LOYAL ADVANTAGE AGREEMENTFOR 911 EQUIPMENT
NETWORK UPGRADE #17-092CM
Tammy Hagler, 9-1-1 Administrator, came before the Commission to present the Century Link
Loyal Advantage Agreement for 911 Equipment Network Upgrade #17-092CM.

This upgrade will include text to 911 which hasn’t been available to Taney County, along with
being able to tell which tower calls come in from which would help with locating the caller or
the individual using texting.

Discussion ensued.

Commissioner Wyatt moved to approve the Century Link Loyal Advantage Agreement for 911
Equipment Network Upgrade file #17-092CM between Century Link and Taney County.
Commissioner Williams seconded the motion. The motion passed by vote: Scofield (aye),
Williams (aye), and Wyatt (aye).

FILL DIRT AGREEMENT - CHARLIE STIFFLER
Randy Haes, Taney County Highway Administrator, came before the Commission to present Fill
Dirt Agreement - Charlie Stiffler.

Commissioner Williams moved to approve the Fill Dirt Agreement by and between Taney
County and Charlie Stiffler. Commissioner Wyatt seconded the motion. The motion passed by
vote: Scofield (aye), Williams (aye), and Wyatt (aye).

FILL D IRT A G R E E M E N T
IN WITNESS W HEREOF THE PARTIES HAVE EXECUTED THIS
AGREEMENT ON THE DATE SET FORTH BELOW.
C O M E S N O W the Taney County Commission on behalf of Taney County-M
with—^
(hereinafter Taney County") and enters into this agreement with (__ _
(hereinafter Owner), regarding the dumping of dirt fill on Owner’s property, and the particulars of
the agreement arc as follows:
OWNER
W IT N E S S E T H :

W H E R E A S , Taney County, Missouri's Road and Bridge Department would benefit from a
location near ongoing construction to dump excess and unnccded fill dirt; and,

W H E R E A S , having said location would save Taney County’s Road and Bridge Department a
Owner's Name v
considerable amount in hauling costs; and

W H E R E A S , Owner will benefit from having needed fill dirt dumped on Owner’s property;
Owner's Address
N O W T H E R E F O R E IT IS A G R E E D A N D C O V E N A N T E D B E T W E E N T H E
P A R T IE S A S F O L L O W S :
Phone Number A 0 lUC
General Provisions.
Date: ( f ' J ' f a O
Taney County, as the need arises, is granted permission by Owner to dump fill dirt upon
locations on Owner’s property that Owner has previously designated to receive such material.

TANEY COUNTY, MISSOURI
The term of this agreement shall commence upon the first date upon which all parties have signed
this agreement and shall continue until terminated by one party or the other.

Hold Harmless Mike Scofield, PresidinjfCommissioner
Taney County Commisaon
Owner agrees that it will hold Taney County, its employees, representatives, heirs and assigns
harmless from any claims arising from or relating to this agreement except for any gross negligence.

If 3 loads or less needs approval of Road & Bridge Administrator only.

JIM 7
Date:
ATTEST

The Taney County Clerk, Donna Neeley hereby attests that the Presiding Commissioner
FILL DIRT AGREEMENT o f the Taney County Commission, Mike Scofield, signed this agreement on behalf of the Taney
County Commission pursuant to a previously passed motion o f the Taney County Commission.

C O M ES N O W the Taney County Commission on behalf oflaney CountyJ f a r i ,
(hereinafter 'Taney County") and enters into this agreement with Nlfy
(hereinafter Owner), regarding the dumping of dirt fill on Owner's property, and the p cu lars of
the agreement are as follows:

W IT N ESSET H : Auditor's Certification
The undersigned, as Budget Officer for the County o f Taney, certifies that there is a balance
otherwise unencumbered in the county treasury to the credit o f the appropriation to which the
W H E R E A S, Taney County, Missouri's Road and Bridge Department would benefit from a financial obligation imposed upon the county by this agreement is to be charged, and there is a
location near ongoing construction to dump excess and unneeded fill dirt; and, cash balance otherwise unencumbered in the county treasury to the credit o f the fund from which
payment is to be made, each sufficient to meet the obligation incurred. Section 50.530(1) &
Section 50.660 RSMo.
W H E R E A S, having said location would save Taney County's Road and Bridge Department a
considerable amount in hauling costs; and
% L L jL jL Date: W 'H '
W H E R E A S, Owner will benefit from having needed fill dirt dumped on Owner’s property; Rick'Findley, Taney CounjjtAuditflr

Presiding Commissioners w d ; Eastern Commissioner ^ ^ ; Western Commissioner ^ 5 —>
JUVENILE DIVERSION GRANT DISCUSSION
Melissa Duckworth with Taney County Emergency Management and Darlene Rea came before
the Commission to discuss the Juvenile Diversion Grant.

Presiding Commissioner Scofield stated that this is a grant through the Division of Youth
Services who is the sub grantee of the Department of Public Safety. This Grant is an opportunity
for the Juvenile Office to partner with the community.

Discussion ensued.

COURT ORDER
Donna Neeley, Taney County Clerk, came before the Commission to present Court Order. Mrs.
Neeley informed the Commission that this is merely a classification change.

Discussion ensued.

Commissioner Wyatt moved to approve Abatement on Parcel 17-4.0-17-005 for Classification
change for the 2017 Tax Book. Commissioner Williams seconded the motion. The motion
passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

Presiding Commissioner Eastern' C o m m issio n er^ ^; Western Commissioner /6 l3
BRIDGE DECK REPLACEMENT FOR ILLINOIS STREET PROFESSIONAL
SERVICES AGREEMENT AMENEDMENT NO. 1#16-088RB
Mr. Haes came before the Commission to present the Bridge Deck Replacement for Illinois
Street Professional Services Agreement Amendment No.l #16-088RB. Presiding Commissioner
Scofield read a letter dated August 16, 2017 from Mr. Frank Cottey, Taney County Attorney,
which stated that he has reviewed the proposed Amendment No.l to the Agreement for
engineering services with HDR Engineering, Inc. and approves it to form.

Commissioner Williams moved to approve the Agreement for the Bridge Deck Replacement for
Illinois Street Amendment No.l #16-088RB. Commissioner Wyatt seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

AMENDMENT NO. I TO AGREEMENT design and final design drawings fo r the project. The following pirn sheets and the
FOR anticipated design effort included in the following sheet list:
ENGINEERING SERVICES
Sheet 1: Modifications to the General Plan and Elevation View o f Bridge
Sheet 2: Modifications to General Notes and Summary o f Quantities
Sheet 3 thru 3/>: Modifications to West End Bent Details
WHEREAS: Sheet 11: Modifications to the Bill o f Reinforcing and Bar Bending Diagram

HDR ENGINEERING, INC. ("HDR") entered into an Agreement on October 24*, 2016 to HDR will design and furnish checked design plans and quantity computations fo r the
perform engineering services for Taney County, Missouri ("OWNER"); in connection with modifications. The degree o f detail shall be comparable to that furnished on typical
the Bridge Deck Replacement for Illinois Street over Fall Creek ("PROJECT’). plans prepared in accordance with MoDOT criteria and procedures.

OWNER desires to amend this Agreement in order for HDR to perform services beyond • Project Administration and Quality Control
those previously contemplated; Project Administration includes general project administration items such as
invoicing, budget monitoring and status reporting thru the design modifications and
HDR is willing to amend the agreement and perform the additional engineering services. extra construction setvlces fo r these modifications. Qualit)' Control reviews o f all
deliverables will be performed by a senior bridge QC engineer. The Consultant will
also address review comments received from the County on the Bridge Memo and
NOW, THEREFORE, HDR and OWNER do hereby agree: Final Plans and Specifications and submit a final signed and sealed set o f modified
drawings and Specifications.
The Agreement and the terms and conditions therein shall remain unchanged other than
those sections and exhibits listed below; • Extra Construction Inspection
During the construction o f the new end bent HDR will make extra routine inspections
Exhibit A - Scope o f Services shall be amended to add: (2 limes a week and construction duration o f 4 weeks) to ensure the plans and
specifications are followed. For this Scope, eight total extra site visits (3 hours per
Scope ofServices Addition visit) at attended by an HDR Engineer from Forsyth fo r a total o f 24 hours.
Late spring o f 201 7had record flooding on Fall Creek which created damage to the
Illinois Street Bridge, As a result, HDR has been ashed to provide field check
Deliverables
modifications to the plans (replace the west end bent) and extra inspection during
• Bridge Memorandum and Preliminary Cost Estimate
construction o f the bridge on this project.
• Final Bridge Design, 11x1? Final Plans, Specifications and Cost Estimate
• Construction Sem ces submittals that include RF1 responses
Upon Notice to Proceed, the Consultant shall perform the following which will be added
to the Construction Services Task
Estimated Project Schedule
August 28, 2017: Submit revised Bridge Memorandum, revised Cost Estimate, Final
Additions to Construction Services Task
Bridge Design, and Revised Plans
• Modifications to the Bridie Memorandum and the Preliminary Cost Estimate Summer and Fall, 2017: Construction and Construction Services
Consultant will do a site visit field check to inspect damage to the bridge because o f
Section IV COM PENSATION, shall be replaced w ith the following:
recent flooding and to discuss repair options with the contractor. Consultant will
modify the Bridge Memorandum and cost estimate to include the extra repairs needed Compensation fo r Basic and Optional Setvices shall be on an hourly basis at the
do to scour damage from the recent floods and the contractor value engineering Consultants's standard rates plus reimbursable expenses, not to exceed the amounts
change order o f replacing West entire end bent o f the bridge. given below, An Hourly Rale Schedule is attached as Exhibit C.

• Modifications to the Final Bridie Desien and Final Plans Consultant reserves the ability to reallocate the not to exceed amounts fo r each
Upon approval o f the Revised Bridge Memo, the Consultant will prepare bridge authorized task as long as the total authorized compensation is not exceeded.

O riginal Fee
O riginal F ee T ask 1: D esign o f B ridge D eck R eplacem ent $32,960.00
O riginal Fee T ask 2: Construction Services _________________________________________________ $15,500.00
O riginal Total F ee A uthorization $48,460.00

A m e n d m e n t #1
A d dition al F ee Task 2 :Construction Services $17,000.00

Revised Total F ee (with A m endm ent # 1) $65,460.00

I N W I T N E S S W H E R E O F , the parties hereto h a ve execu ted this A m e n d m e n t as o f the d a y and y e a r
w ritten b e lo w :

H D R E n gin eerin g, Inc. ( “ H D R ” )___________________ ~ ~ , V~\~\SS&Ui T \ ( " □ X x / ' O e j T f )

__________________ B y: ^
?Ooseph E. D r im m e l ) _\ -
V ic e P resident_______________________________ Its: i f r \Q\ OCXV 0 r\ j2 jf

D ate: A u g u st 9, 2017______________________________ Date:

12
Presiding Commissioner Eastern Commissioner > ; Western Commissioner ygf
ROAD &BRIDGE SOFTWARE (CARTEGRAPH SYSTEMS) SSP#201708-381
Mr. Haes was joined by Ron Erickson, Taney County Purchasing Advisor, to present the Road
and Bridge Software (Cartegraph Systems) SSP#201708-381.

Discussion ensued.

Commissioner Williams moved to approve Cartegraph Systems as a single source for the Road
& Bridge Software #201708-381. Commissioner Wyatt seconded the motion The motion passed
by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

EXECUTIVE SESSION PER SECTION 610.021.(3) (12) (PERSONNEL AND
CONTRACTS)
Commissioner Williams moved to enter into Executive Session per Section 601.021. (3) (12)
(Personnel and Contracts). Commissioner Wyatt seconded the motion. The motion passed by roll
call vote: Scofield (aye), Williams (aye), and Wyatt (aye).

RECESS
9:41 a.m.

RECONVENE-7a«ey County Commission Conference room
9:50 a.m.

See Executive Session Minutes for any motions made or votes taken.

Commissioner Wyatt moved to exit Executive Session per Section 610.021. (3) (12) (Personnel
and Contracts). Commissioner Williams seconded the motion. The motion passed by roll call
vote: Scofield (aye), Williams (aye), and Wyatt (aye).

RECESS
10:30 a.m.

RECONVENE
10:41 a.m.

WORK SESSION WITH PLANNING & ZONING ADMINISTRATOR
Taney County Commission Conference Room
The Commission met with Scott Starrett, Taney County Planning and Zoning Administrator, to
discuss the Planning and Zoning Code Book.

DISCUSSION OF SMOKING POLICY ON TANEY COUNTY PROPERTIES
Renee Brusca and Scott Terpening with Taney County Maintenance Department met with the
Commission to discuss the Smoking Policy on Taney County Properties. During this discussion
four designated smoking areas were established; one will be at the far end of the Judicial
Building on the opposite side of the Sherriff s Office, another will be just above the employee
entrance of the Judicial Building. The third will be located in between booking and the kitchen,
and the last will be between the courthouse and the parking garage.

Sherriff Jimmie Russell joined the discussion at 12:58 p.m.

RECESS
12:58 p.m.

RECONVENE
3:12 p.m.

DAILY STAFF REVIEW AND AGENDA REQUEST
Taney County Commission Conference Room
The Commission met with their staff to review the day’s business and go over Agenda Requests.

ADJOURNMENT
Commissioner Williams moved to adjourn. Commissioner Wyatt seconded the motion. The
motion passed by vote: Scofield (aye), Williams (aye), and Wyatt (aye).

Presiding Commissioner ; Eastern Commissioner ; Western Commissioner
ADJOURN
4:33 p.m.

The Minutes were taken by Presiding Commissioner Scofield and Deputy Clerk Ally Clemans;
the minute were typed by Ally Clemans.

Presiding C o m m issioner^^/; Eastern Commission^ ; Western Commissioner