Commission Minutes Unofficial

DECEMBER 5, 2005 THE 18TH DAY
OF THE OCTOBER ADJOURN TERM

The County Commission met in Associate II Circuit Courtroom at 9:02 a.m.
pursuant to adjourn with Chuck Pennel, Presiding, Ron Herschend, Western District, and
Danny Strahan, Eastern District present. The following proceedings were had and made a
matter of record.

The prayer was led by Helen Soutee followed by the pledge.

SALVATION ARMY
DICK GASS AND JACK PURVIS

Dick Gass and Jack Purvis, City of Branson invited the Commission to be
involved with the bell ringing for the Salvation Army on Saturday December 17, 2005.
Gass stated that the county helped last year and they were able to raise quite a bit of
money. Gass added that they have also challenged the Rotary and AWANA Clubs and
would like to get as many groups involved as possible. Jack Purvis stated that the
Salvation Army asks for volunteers to ring the bell and that they raise between $400 and
$600 per day. However, they can’t get enough volunteers to help so they end up having
to pay their bell ringers and that the ringing of the bell around Christmas time as been a
tradition since 1887.

Commissioner Herschend suggested that Gass and Purvis contact the Boys and
Girls Club to see if they would be interested in helping. Dick Gass explained that he had
thought about it but didn’t think they could be involved because they do fundraising for
themselves. Gass added he would call them at Herschend’s suggestion. Herschend
further stated that he would be unable to help on December 17th due to a previous
commitment but offered to help on another date.

Jack Purvis also suggested the Commissioners contact local business owners and
encourage them to get involved in the effort. No motions were made and no votes were
taken.

CONTRACT APPROVAL
DONNA NEELEY

Donna Neeley, County Clerk addressed the Commission regarding a contract that
needs to be approved between Taney County and voting equipment vendor, Henry
Adkins Inc. for ADA (America Disabled Act) compliant voting equipment. Neeley
clarified that the county would not be paying for any equipment because it is all paid for
by State of Missouri.

Bob Paulson, County Counselor stated that Henry M. Adkins & Son Inc. drafted
the contract and that grant money received from HAVA (Help America Vote Act) would
fund the project. Paulson added that he made a few revisions and that the contract still
needs to be cleaned up before final approval.

Donna Neeley, County Clerk explained that she revised one of the lines of the
contract to specify that Adkins will have equipment delivered for the 2006 Election year.

Commissioner Herschend expressed a concern about approving a contract that he
hasn’t seen. Neeley suggested that the Commission take time to review it and approve it
later in the day.

Commissioner Herschend made a motion to approve the concept of the contract
contingent upon approval of the final review. Commissioner Pennel seconded the motion.
The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

CASEY ROAD
RANDY HAES

Randy Haes, Road and Bridge presented the Commission with a draft of a letter
that is being sent to residents on Casey Road, Black Hawk Road, and Hickory Road
stating that a public hearing is being held on Wednesday December 15th to inform them
of the type of work the county will be doing on their roads. Haes further stated that
holding public hearings gives residents a chance to ask questions and give input on the
project.

Commissioner Herschend asked that Randy Haes consider including the type of
road improvements being done for future letters and stated that he appreciates the public
having the opportunity to be heard. Herschend asked if Road and Bridge would be
putting a traffic light in on Casey Road? Haes stated that for now they are only working
on the entrance however, it might be something the county can look at doing through
MoDot in the future.

Randy Haes stated that the traffic count on Casey Road is around 1200 cars per
day. Commissioner Herschend asked if Haes had a total as to how much this project will
cost? Haes stated that he does not have a total but will get an estimate from Hanson
Engineers. Herschend added that he would also like to look at the cost of hauling supplies
from the quarry for fills on Casey Road because there are more yards of fill than there are
cuts.

Commissioner Strahan stated that he has more questions but will wait until the
Road and Bridge meeting that is taking place on Tuesday, to have them addressed. No
motions were made and no voted were taken.

PRIOR MINUTES
 Commissioner Herschend made a motion to approve minutes from November 28
and 30. Commissioner Pennel seconded the motion. The motion passed by vote: Pennel
(yes), Herschend (yes), Strahan (yes).

ACCOUNTS ALLOWED

Commissioner Pennel made a motion to approve accounts payable warrants
#92198-92291. Commissioner Herschend seconded the motion. The motion passed by
vote: Pennel (yes), Herschend (yes), Strahan (yes).

BUDGET REPORT
RICK FINDLEY

Rick Findley, Auditor gave Donna Neeley, County Clerk the following budget
report to be entered into the minutes:
TANEY COUNTY BUDGET FUND BALANCE
10/31/05
PERIOD TO YEAR TO PERIOD TO YEAR TO
DATE DATE DATE DATE
GCR PROS ATT TRAIN FUND
BEGINNING BAL 0.00 13,154,890.79 BEGINNING BALANCE 0.00 6,189.36
REVENUES 1,034,745.43 8,798,013.05 REVENUES 150.30 1,577.04
TOTAL REV GCR 1,034,745.43 21,952,903.84 TOTAL PAT REVENUES 150.30 7,766.40
TOTAL GCR EXP 777,252.28 7,573,985.11 TOTAL PAT FUND BAL 150.30 7,766.40
TOTAL GCR FUND BAL 257,493.15 14,378,918.73

ROAD & BRIDGE COUNTY INSURED FUND
BEGINNING BAL 0.00 6,673,957.30 BEGINNING BALANCE 0.00 271,508.27
REVENUES 107,477.88 1,080,245.96 REVENUES 239.61 4,936.45
TOTAL RB REV 107,477.88 7,754,203.26 TOTAL CNTY INS REV 239.61 276,444.72
EXPENDITURES 67,030.03 426,778.20 EXPENDITURES 8,664.59 64,341.01
TOTAL RB FUND BAL 40,447.85 7,327,425.06 TOT CNTY INS FUND BAL (8,424.98) 212,103.71

ROAD & BRIDGE TRUST 911 FUND
BEGINNING BALANCE 0.00 8,980,798.03 BEGINNING BALANCE 0.00 1,422,209.59
REVENUES 583,448.29 5,214,860.33 REVENUES 41,610.70 462,849.00
TOTAL RBT REVENUES 583,448.29 14,195,658.36 TOTAL 911 REVENUES 41,610.70 1,885,058.59
EXPENDITURES 689,597.22 6,331,314.87 EXPENDITURES 7,032.98 556,189.57
TOTAL RBT FUND BAL (106,148.93) 7,864,343.49 TOTAL 911 FUND BAL 34,577.72 1,328,869.02

ASSESSMENT FUND SEWER FUND
BEGINNING BALANCE 0.00 19,815.20 BEGINNING BALANCE 0.00 10,330,399.01
REVENUES 1,336.85 435,652.98 REVENUES 590,414.70 6,000,215.29
TOTAL AF REVENUES 1,336.85 455,468.18 TOTAL SEWER REV 590,414.70 16,330,614.30
EXPENDITURES 38,692.13 439,290.00 EXPENDITURES 71,569.44 1,428,581.87
TOT ASSEMENT FUND BAL (37,355.28) 16,178.18 TOT SEWER FUND BAL 518,845.26 14,902,032.43

ELECTION FUND SEWER DESGNTED FUND
BEGINNING BALANCE 0.00 42,943.67 BEGINNING BALANCE 0.00 895,442.76
REVENUES 1,143.22 6,775.53 REVENUES 0.00 30,007.08
TOTAL ELECTION REV 1,143.22 49,719.20 TOTAL SEWER REV 0.00 925,449.84
EXPENDITURES 0.00 504.70 EXPENDITURES
TOTAL ELE FUND BAL 1,143.22 49,214.50 TOT SEWER FUND BAL 0.00 925,449.84
TOT ALL SEWER FUNDS 518,845.26 15,827,482.27
TRANS STATION FUND SHERIFF CIVIL FUND
BEGINNING BALANCE 0.00 512,938.96 BEGINNING BALANCE 0.00 58,842.49
REVENUES 52,483.88 397,029.30 REVENUES 87.11 51,670.26
TOTAL TS REVENUES 52,483.88 909,968.26 TOTAL SHRIF CIVIL REV 87.11 110,512.75
EXPENDITURES 40,226.79 351,107.95 EXPENDITURES 2,283.75 32,534.94
TOTAL TS FUND BAL 12,257.09 558,860.31 TOT SHRIF CIV FUND BAL (2,196.64) 77,977.81

LEPC FUND TAX MAIN FUND
BEGINNING BALANCE 0.00 18,323.47 BEGINNING BALANCE 0.00 163,669.73
REVENUES 12.10 5,211.65 REVENUES 1,477.21 98,426.83
TOTAL LEPC REV 12.10 23,535.12 TOT MNTENCE FUND REV 1,477.21 262,096.56
EXPENDITURES 396.71 12,784.71 EXPENDITURES 147.00 111,016.32
TOTAL LEPC FUND BAL (384.61) 10,750.41 TOT MNTENCE FUND BAL 1,330.21 151,080.24

LAW ENFORCE TRAIN
FUND
BEGINNING BALANCE 0.00 1,300.78
REVENUES 3,490.61 8,772.79
TOTAL LET REVENUES 3,490.61 10,073.57
EXPENDITURES 3,019.82 6,738.20
TOTAL LET FUND BAL 470.79 3,335.37

INTERGOVERNMENTAL AGREEMENT

Presiding Commissioner Pennel addressed the Commission regarding an
Intergovernmental Agreement with the Public Water Supply District # 3 to exchange
services.

Bob Paulson, County Counselor stated that it should be in the form of a written
agreement so they can have a document showing why the county entered into the
agreement in case it is questioned.

Commissioner Herschend explained that this arouse originally when the Sewer
District was formed. Herschend further explained that the City of Hollister was suppose
to have taken over Poverty Point Line but relinquished their agreement which meant the
Sewer District was responsible for it and would need to purchased a back hoe to maintain
it. However, being that Taney County citizens had already paid for County equipment
and rather than having citizens buy more equipment that would only be used part of the
time, the Sewer District entered into an agreement with the county. The agreement was
for the Sewer District to use county equipment and compensate Road and Bridge for
time. Herschend added that the Water District wants to participate in the same way and
that the county is trying to fully utilize county equipment.

Presiding Commissioner Pennel asked what needed to be done so there are no
questions on how much political subdivisions will be charged for using county
equipment. Commissioner Herschend added that what they pay for should be included in
the agreement. A general discussion ensued.

Commissioner Pennel made a motion to enter into an Intergovernmental
Agreement with Public Water Supply District # 3. Commissioner Strahan seconded the
motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

Commissioner Pennel expressed that he feels these agreements are beneficial and
are a good service to citizens.
 ART BECK

Art Beck expressed a concern about county equipment not being used for weeks
at a time and suggested putting an inventory list of county equipment in the paper to
make citizens aware of what equipment the county owns.

Commissioner Strahan clarified that in the last two weeks several Road and
Bridge employees have taken vacation time at once to avoid the county having to
schedule a workforce to be a skeleton crew and that’s why equipment has been left in the
same place for the past few weeks. Beck stated that the equipment should be put back in
the yard if its not being used so the other Road and Bridge workers will know were to
find it if it’s needed. Strahan stated that Road and Bridge employees know exactly where
to find their equipment.

Commissioner Herschend added that it is not prudent to pick up all of the county
equipment and haul it back to storage when someone is going to be back in a week to
continue work. A general discussion ensued.

Presiding Commissioner Pennel added that all county rigs have numbers and that
anyone is welcome to call and bring concerns to his attention anytime. No motions were
made and no votes taken.

RECESS

Commissioner Herschend made a motion to recess and then go into BOE.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (yes),
Herschend (yes), Strahan (yes).