Commission Minutes Unofficial

OCTOBER 11, 2005 THE 3RD DAY
OF THE OCTOBER ADJOURN TERM

The County Commission met in Associate II Circuit Courtroom at 9:00 a.m.
pursuant to adjourn with Chuck Pennel, Presiding, Ron Herschend, Western District, and
Danny Strahan, Eastern District present. The following proceedings were had and made a
matter of record.

The prayer was led by Mike Woody followed by the pledge.

BRANSON AREA FESTIVAL OF LIGHTS
MIKE WOODY

Mike Woody, member of the Branson Area Festival of Lights Committee,
addressed the Commission regarding the lights for the Ozark Christmas. Woody stated
that the BAROL has been self funded since 1990 and is sited has one of the top “must
see” holiday events in the United States. Woody went on to explain that the lease was
lost for the Branson Hills Parkway location creating a need to move and that a feasible
location to host the lights has not been found. Woody added that the hope is to have a
permanent location for the years to come however; there will be a shortage of funds this
year with the loss of money from the drive through lights off of Bee Creek Road. Many
of the lights from the BAROL have been sold to business owners in the area. Woody
further stated that there are two types of lights: impact displays, which are the drive
through lights and signature lights, which are the stars that line Hwy 76 and Shepard of
the Hills Expressway. Woody explained that with maintenance and electricity each one
of the stars averages $125. Woody expressed that the City of Branson gave approval for
the BAROL to invest out of the Marketing Contingency Fund. Woody made a one-year
request for the financial support of the county.

Commissioner Herschend asked if the lights sold to the local businesses would
need to be replaced? Woody responded that the intention was never to continue the
Festival of Lights with their current assets and saw the opportunity to sell some of them
off. Herschend then stated that it seems as though Branson just gave them permission to
spend their own money. Woody clarified that money is not normally taken out of the
contingency fund however, they chose to this year because of the income shortage.

Presiding Commissioner Pennel asked if Branson has given funding in previous
years out of same fund? Woody stated that he is not sure and that through the years the
financial support has been on and off again. Woody added that 4 or 5 years ago Branson
made a $100,000 dollar investment by lighting two of their own displays.

Commissioner Herschend asked how many visitors there usually are between
November and Christmas. Woods responded, anywhere from 600,000 to 750,000
visitors.
 Commissioner Pennel expressed that he will need to think about where the next 4
or 5 requests will come from if the Commission funds this project.

Commissioner Herschend asked if this issue could be back on the agenda for next
Monday. Herschend expressed he is looking to make a motion in the $10,000 range as
this is a one time request and the impact of the community has been tremendous.

BID RESULTS
TRESSA LUTTRELL

Tressa Luttrell, Administrator, presented a bid for a mailing services used by the
Collector Sheila Wyatt to send out tax statements. Luttrell explained that Ozark Mailing
Service was the only bidder and it was the same bid from last year. Luttrell added that
this service puts a bar code on the mail and if there is a change of address instead of
sending it and wasting postage it adds the new address and sends it back to the Collectors
Office for the proper corrections.

Commissioner Herschend made a motion to accept the bid from Ozark Mailing
Service as presented by the Purchasing Agent, Tressa Luttrell. Commissioner Pennel
seconded the motion. The motion passed by vote: Pennel (yes), Herschend (yes), Strahan
(yes).

PARK BOARD

Commissioner Strahan updated the Commission on the parks and stated that the
last park will be completed soon, which will end park business for this year. Strahan
added that this year pavilions were put in Rockaway Beach, Mincy, and Taneyville and
that new projects will start again next year.

Commissioner Herschend expressed his appreciation to Strahan for all of his hard
work with the Park Board, stating that it has a tremendous impact on the communities
involved.

BRANSON UNDERGROUND
DONNA NEELEY

Donna Neeley, County Clerk stated that she has received an application for
Branson Underground, which is set up under the Presiding Commissioner. Neeley
explained that according to the application the Presiding Commission has to authorize her
to be the custodian of records giving her the ability to destroy the records that have met
retention. Neeley added that she would have access to all records and could authorize
other office holders to get their offices records out of Branson Underground as needed.

Commissioner Herschend expressed that he is not comfortable with restricting
office holders from their records and stated there could be issues with not being able to
find the authorized person when office records are needed. Herschend added that it
would also restrict the likelihood of using that nice facility.

Commissioner Strahan also stated he was not comfortable with giving one-person
control over all the records.

Donna Neeley stated that both Rick Findley, Auditor and Helen Soutee, Treasurer
have expressed that they will only use Branson Underground for records that have met
the retention schedule and are waiting to be destroyed. A general discussion ensued.

Commissioner Strahan made a motion to table this issue in order to talk to office
holders regarding this issue. Commissioner Pennel seconded the motion. The motion
passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

ACCOUNTS ALLOWED

Commissioner Herschend made a motion to approve accounts payable warrants #
91301-91402. Commissioner Pennel seconded the motion and stated that a bill for a Road
and Bridge employee plaque should have been included but the county usually does not
pay for plaques out of the General County Revenue Fund. Commissioner Herschend then
amended his motion to take the bill out. Commissioner Pennel amended his second. The
motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

PRIOR MINUTES

Presiding Commissioner Pennel made a motion to approve minutes from
September 21, 28, 30 and October 5. Commissioner Strahan seconded the motion. The
motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

EXECUTIVE SESSION

Commissioner Herschend made a motion to go into Executive Session pursuant to
RSMo 610.021 (1) (2) (3). Commissioner Pennel seconded the motion. The motion
passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

Minutes taken and typed by: Hillary Bargman