Commission Minutes Unofficial

SEPTEMBER 6, 2005 THE 19TH DAY
OF THE JULY ADJOURN TERM

The County Commission met in Associate II Circuit Courtroom at 9:02 a.m.
pursuant to adjourn with Chuck Pennel, Presiding, Ron Herschend, Western District, and
Danny Strahan, Eastern District present. The following proceedings were had and made a
matter of record.

The prayer was led by Helen Soutee followed by the pledge.

CLEVERSTONE
SCOTT HILTON

Scott Hilton, Clever Stone, addressed the Commission regarding a survey done on
Fall Creek Road for micro surfacing. Hilton explained that he previously gave Dan
Ratermann pricing on the project and after he found out Ratermann no longer works for
the county, decided to personally come and address the Commission. Hilton stated they
are currently doing micro surfacing on Branson Hills Parkway and invited the
Commission and Randy Haes to come and look at the process. Hilton further explained
that Cleverstone does about 50 miles of micro surfacing per year for Greene County.
Hilton went on to state that the micro surfacing has competitive pricing, no loose
aggregate, it extends the life of the road for an additional 7 to 10 years, and cures out in
15 minutes to an hour. Hilton estimated that it would cost $20,650 per mile.

Commissioner Herschend asked what temperature they can lay down the micro
surfacing. Hilton explained 60° and rising for the curing process.

DONATION OF 911 EQUIPMENT
TAMMY HAGLER

Tammy Hagler, 911 Administrator, stated that she was e-mailed information
regarding the two 911 organizations APCO and NINA and they are requesting that any
monetary support or equipment be donated to 911 centers that were damaged or
destroyed by Hurricane Katrina. Hagler further explained that the county has two
recorders that are no longer being used and requested permission to donate these two
pieced of equipment.

Bob Paulson, County Counselor, stated that he will need to look into the legal
issues to make sure Taney County can donate the equipment.

Commissioner Herschend stated he has spoken with a citizen who was requesting
that Taney County become a collection place and have the county haul donations to
Springfield. Herschend further explained that a road and bridge worker offered to take a
loader and backhoe and spend a week or two in a tent helping where he is needed. So
there are a lot of people wanting to help.
 Presiding Commissioner Pennel suggested giving Hagler permission to look for
someone who needs the equipment contingent upon Bob Paulson, County Counselor’s
recommendation.

Commissioner Strahan expressed that he feels it would be best to wait to see what
Paulson finds out before making any decisions because there may be more things the
county could send.

It was decided that Hagler would go ahead and look for someone who is in need
of the equipment and Paulson will look into the legal issues.

ROAD PETITION
LAKE RANCH ROAD

Presiding Commissioner Pennel read the following road petition for Lake Ranch
Road: All part of Lake Ranch Road and Lake Point Road as shown on Cedar Shores
Ranch Estates, said Lake Ranch Road to begin at O Hwy and to run westerly and
southerly to Lake Point Road and along running northwesterly to Lake Way Road for
point of termination. All in sections 1 and 2, township 23, range 20, West Taney County
Missouri. Recommendation from Road and Bridge: Traffic count 100 to 120, 50 feet
dedicated right-of-way, 20 feet road surface width, the length is 5,465 feet, 6 cross
culverts in good working order, and 21 entrances.

Randy Haes, Road and Bridge Assistant Engineer, stated it is a new road and
suggested looking into the counties policy on subdivisions to make sure it meets the
requirements.

Commissioner Herschend explained that the guidelines for subdivisions are four
years after the first house is built or until 70% of the lots are substantially sold.
Herschend expressed a concern about past roads that were taken in by the county too
early and did not hold up to the construction traffic, causing the county to spend more
money to repair or rebuild roads. A general discussion ensued.

Commissioner Herschend made a motion to table this for a week to check and
make sure it is within the guidelines. The motion died for the lack of a second.

Commissioner Strahan made a motion to take in all of Lake Ranch Road and Lake
Point Road as a Class 3. Commissioner Pennel seconded the motion. The motion passed
by vote: Pennel (yes), Herschend (no), Strahan (yes).

BID RESULTS
TRESSA LUTTRELL

Tressa Luttrell, Administrator, presented the bid for a Bo Mac, CASE DV 204 in
the amount of $36,738. Luttrell explained that this was not the lowest bid however; the
engine on the lowest bid didn’t meet the counties specifications.
 Commissioner Herschend made a motion to approve the bid from Potter
Equipment for a CASE DV 204 in the amount of $36,738. Commissioner Pennel
seconded the motion. The motion passed by vote: Pennel (yes), Herschend (yes),
Strahan (yes).

BID RESULTS
HAMMER

Tressa Luttrell, Administrator, explained that this bid is to replace the current
hammer. Luttrell explained that Randy Haes, Road and Bridge Assistant Engineer,
recommends the lowest bid from Potter Equipment for a Stanley MB 956 in the amount
of $11,500.

Presiding Commissioner Pennel asked Haes if Road and Bridge have any that are
more expensive or a better piece of equipment. Haes explained that they’ve had good
luck and bad luck but all of them have done well.

Commissioner Strahan asked Haes if the hammer will fit all of the equipment the
county currently has and Haes responded that “yes” it would fit.

Commissioner Strahan made motion to approve the bid from Potter Equipment
for the Stanley MB 956 in the amount of $11,500. Commissioner Pennel seconded the
motion.

Commissioner Herschend asked if someone from Stanley would come down and
train the county on how to use the hammer. Haes responded that he thinks Stanley has
someone who would train county employees.

The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

BID RESULTS
TRESSA LUTTRELL

Tressa Luttrell, Administrator, presented a spreadsheet of all of the bids along
with an e-mail from one of the vendors regarding the bids for hammers and backhoes.
Luttrell went on to explain that Randy Haes, Road and Bridge Assistant Engineer, has
recommended to go with CASE 592 Grim at a cost of $219,919 and the e-mail
recommends the county go with the more expensive hammer added to his bid for the
back hoe in the amount of $212,769.

Randy Haes explained that he is recommending the purchase of three backhoes
with hammers because Road and Bridge uses these machines extensively and it is easier
to have them with hammers than bring extensions everywhere. A general discussion
ensued.
 Commissioner Herschend made a motion to approve the purchase of three
backhoes from Potters Equipment CASE 590 Super M Series as recommended by staff
along with the Stanley hammers specified. Commissioner Pennel seconded the motion.

Commissioner Pennel asked why the county shouldn’t buy the backhoes and save
$10,000 and then buy the hammers from another vendor. Haes explained that he
understood the bid to be a package deal. A general discussion ensued.

The motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

ACCOUNTS ALLOWED

Commissioner Herschend made a motion to approve accounts payable warrants #
90759-90860 and manual warrant # 4393 (with the exception of the mileage he
submitted). Commissioner Pennel seconded the motion. The motion passed by vote:
Pennel (yes), Herschend (yes), Strahan (abstain).

Commissioner Strahan made a motion to approve payment for the mileage
submitted by Ron Herschend. Commissioner Pennel seconded the motion. The motion
passed by vote: Pennel (yes), Herschend (abstain), Strahan (yes).

HURRICANE RELIEF EFFORTS
WILEY BARNES

Wiley Barnes, Chamber of Commerce, updated the Commission as to the relief
efforts in regards to the hurricane. Barnes explained that Convoy of Hope was sought out
and provided good insight as to the different hurricane relief efforts and was also given
reports from local churches organizing disaster relief. Barnes further explained that once
a refugee comes to Branson, there is a screening process and they are then given a check
off list to take to the Salvation Army. The Chamber of Commerce is serving as a
clearinghouse for the hurricane information and services and the Salvation Army is the
central clearinghouse in Branson. Barnes went on to state that the community response is
tremendous and that a Telethon is being planned for September 18 by the Theater
League. Barnes also explained that an assistance card is available at the Salvation Army
to the victims for free entertainment in the Branson Area.

Commissioner Herschend clarified that the community needs to refer victims to
the Red Cross, which is under the Salvation Army off of Roark Road. (the first right off
of Roark Road and it is the third building on the left) A general discussion ensued.

RICK FINDLEY

Rick Findley, Auditor, addressed the Commission regarding personal days being
paid to a terminated employee and also about one employee that didn’t get the $.20 raise
from last week.
 Commissioner Herschend made a motion to have Randy Haes, Road and Bridge
included to receive the $.20 raise given to Taney County employees. Commissioner
Strahan seconded the motion. The motion passed by vote: Pennel (yes), Herschend
(yes), Strahan (yes).

Commissioner Pennel explained that the Personnel Policy was not clear as to
termination because it didn’t specify termination by the employer or voluntarily leaving
by the employee. Pennel further explained that the Policy has been amended but has not
been voted on and expressed a concern about denying the pay of personal days when the
policy was not clear.

Commissioner Herschend explained that if the county terminated the employee
the employee should be entitled to their personal days but if they choose to leave then the
personal days should not be paid. A general discussion ensued.

CHAMBER OF COMMERCE MEETING

Commissioner Herschend stated that he received an invitation for the Commission
to attend the Hollister Area Chamber of Commerce meeting on September 15 in the
Keeter Center at 11:00 a.m.

RECESS
10:30

RECONVENE
10:40

EXECUTIVE SESSION

Commissioner Herschend made a motion to go into Executive Session pursuant to
RSMo 610.021 (1) (2) (12) for the purpose of litigation as to the status of the Peter Rea
situation. Commissioner Pennel seconded the motion. The motion passed by vote:
Pennel (yes), Herschend (yes), Strahan (yes).

Minutes taken and typed by: Hillary Bargman