Commission Minutes

OFFICIAL
FEBRUARY 2, 2015,10th DAY OF
THE JANUARY ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:00 am with Mike Scofield
(present), Danny Strahan (present), and Brandon Williams (present).

The Commission met to review the day’s business and County concerns. Randy Haes entered the
study for a discussion concerning an item in Accounts Payable. It was noted that MAC is February
1 1 -1 3 ,2 0 1 5 .

RECESS
8:45 AM

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:03 am with Mike Scofield
(present), Danny Strahan (present), and Brandon Williams (present). The following proceedings
were had and made a matter of record:

PUBLIC COMMENT

There was no Public Comment today.

CALL TO ORDER

Commissioner Scofield called the February 2, 2015, meeting to order at 9:03 am in the Commission
Hearing Room. Sue Clayton led with prayer and Commissioner Strahan led the Pledge of
Allegiance.

COMMISSION REMARKS

There was no Commission Remarks today.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #342816 -
342869; Warrant #6168; and Journal Entry to move expenses charged to Departments 123, 128, and
129 to the 134 Account. Commissioner Strahan seconded the motion. The motion passed by vote:
Scofield (aye), Strahan (aye), and Williams (aye).

PREVIOUS MEETING MINUTES

Commissioner Strahan moved to approve Executive Session Minutes dated January 22, 2015; and
Regular Session Minutes dated January 22, 26, and 29, 2015. Commissioner Williams seconded the
motion. The motion passed by vote: Scofield (aye), Strahan (aye), and Williams (aye).

WELLNESS CENTER UPDATE & APPOINTMENTS

Nikki Lawrence came before the Commission to present the following update:

*Committee Appointments: Ms. Lawrence requested Kathy Roberts and Brad Daniels to be
appointed to the Wellness Center Committee.

Commissioner Strahan moved to approve those two individuals (Kathy Roberts and Brad
Daniels) at the recommendation of the Wellness Committee. Commissioner Williams
seconded the motion. The motion passed by vote: Scofield (aye), Strahan (aye), and
Williams (aye).

*Buddy System: Ms. Lawrence presented the Buddy System Proposal to the Commission.

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Presiding Commissioner ; Eastern C o m m issio n er^!^ ; Western Commissioner
 Commissioner Williams moved to add the approved Buddy System Proposal to the current
Wellness Center Guest Policy. Commissioner Strahan seconded the motion. Discussion:
Commissioner Strahan stated that he still has concerns with this policy, but he regards the
Wellness Committee as the oversight committee and if there is anything questionable or if
there are any accidents he asks that the Commission is informed. The motion passed by vote:
Scofield (aye), Strahan (aye), and Williams (aye).

VILLAGE OF BULL CREEK TIME EXTENSION -
ROCKAWAY BEACH REGIONAL WWTP FLOW METER FEASIBILITY STUDY

John Soutee, with Environmental Services, came before the Commission to present a Time
Extension for the Village of Bull Creek specifically for the Rockaway Beach Regional WWTP Flow
Meter Feasibility Study. They are asking the agreement to be extended to March 1, 2015. The work
has been completed so this extension will allow extra time to process the reimbursement requests.

Commissioner Strahan directed Mr. Soutee to send a letter concerning their promptness on getting
the necessary forms for payments to contractors who have completed the work.

Commissioner Strahan moved to approve the time extension for the Rockaway Beach Regional
WWTP Flow Meter Feasibility Study for the Village of Bull Creek. Commissioner Williams
seconded the motion. The motion passed by vote: Scofield (aye), Strahan (aye), and Williams (aye).

FUEL CARD AGREEMENT (RENEWAL)

Commissioner Strahan said that due to the State Auditor’s Report stated the County had too many
credit cards/fuel cards and would like Sheriff Russell to advise the Commission if any of these credit
cards/fuel cards could be eliminated. Commissioner Williams stated this is for the Sheriffs
Department, but this isn’t due until May 24, 2015 so we can wait if you would rather.

Commissioner Strahan moved to table this item. Commissioner Williams seconded the motion. The
motion passed by vote: Scofield (aye), Strahan (aye), and Williams (aye).

COURT ORDERS

Deputy Clerk Wesley Shoemaker came before the Commission to present the following court orders:

*Real Estate Exempt labeled “Exhibit A” dated February 2, 2015, which includes abatement number
201627.

Commissioner Strahan asked if the previous property owners had paid the taxes and if there
would need to be a refund. County Assessor Chuck Pennel stated he would like to research
this before the Commission makes their decision.

Commissioner Strahan moved to table this item at the Assessor’s request. The motion died
for lack of a second. The Commission moved on to the next court orders at this time.

*Personal Property labeled “Exhibit B” dated February 2, 2015, which include abatement numbers
300035 - 300039 and 300041 - 300043.

Commissioner Strahan asked if the taxes had been paid on these. County Clerk Donna
Neeley stated the Personal Properties that her office presents will be a refund unless it is an
increase. Discussion ensued regarding the tax collecting process.

Commissioner Williams moved to approve “Exhibit A” dated February 2, 2015. Commissioner
Strahan seconded the motion. The motion passed by vote: Scofield (aye), Strahan (aye), and
Williams (aye).

Commissioner Williams moved to approve “Exhibit B” dated February 2, 2015. Commissioner
Strahan seconded the motion. The motion passed by vote: Scofield (aye), Strahan (aye), and
Williams (aye).

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Presiding Commissioner^ / ; Eastern Commissioner^ Jj ; Western Commissioner
REVIEW AND SIGN FINANCIAL STATEMENTS

County Clerk Donna Neeley presented to the Commission the Financial Statements for review and
signature. She explained where she received the figures for the form.

Commissioner Williams is questioning the statement at the bottom of the page because he does not
agree that the Commission has reviewed every piece of document this statements says it has.

Commissioner Strahan asked when this form was due. He was told before the first Monday in
March.

Commissioner Strahan moved to table this item. This motion died for lack of a second.

Commissioner Strahan asked Mrs. Neeley to give him a copy of the payment schedule for the jail
bond.

Commissioner Williams stated there wasn’t a need to table since it is posted for review.

This item will be rescheduled for a later meeting.

Mrs. Neeley will give the Commission a copy of all of the supporting paperwork for their review.

RECESS
10:04 AM

RECONVENE
10:12 AM

DAILY STAFF REVIEW & AGENDA REQUESTS

The Commission met with their staff to review the day’s business and agenda requests.

ADJOURNMENT

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Scofield (aye), Strahan (aye), and Williams (aye).

ADJOURN
10:24 AM

The minutes were taken and typed by Stacey Clemans.

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Presiding C o m m issio n et^^y /; Eastern Commissioner^ j;_; Western Commissioner
 OFFICIAL
FEBRUARY 5, I2015,11IH
» T T A D V C
f t U 1 i T H t -v A
DAY OF
THE JANUARY ADJOURN TERM

FORMAL AGENDA

The County Commission met in the Commission Office at 10:00 am with Mike Scofield (present),
Danny Strahan (present via phone), and Brandon Williams (present via phone). The following
proceedings were had and made a matter of record:

CALL TO ORDER

Commissioner Scofield called the February 5, 2015, meeting to order at 10:00 am in the
Commission Office.

HVAC TERM & SUPPLY AGREEMENT

Purchasing Agent Ron Erickson came before the Commission to present the contract that follows the
Bid Recommendation and Award of January 8, 2015. The contract will run through February of
2018.

Commissioner Williams moved to approve the HVAC Term & Supply Agreement. Commissioner
Strahan seconded the motion. The motion passed by vote: Scofield (aye), Strahan (aye), and
Williams (aye).

ADJOURNMENT

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Scofield (aye), Strahan (aye), and Williams (aye).

ADJOURN
10:03 AM

The minutes were taken and typed by Stacey Clemans.

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Presiding Commissioner^ ; Eastern Commissioned ) ^ ; Western Commissioner-^ )_
 OFFICIAL
FEBRUARY 9 ,2 0 1 5 ,12th DAY OF
THE JANUARY ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:00 am with Mike Scofield
(present), Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

RECESS
8:50 AM

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:03 am with Mike Scofield
(present), Danny Strahan (present), and Brandon Williams (present). The following proceedings
were had and made a matter of record:

PUBLIC COMMENT

There was no Public Comment today.

CALL TO ORDER

Commissioner Scofield called the February 9, 2015, meeting to order at 9:03 am in the Commission
Hearing Room. Sue Clayton led with prayer and Commissioner Strahan led the Pledge of
Allegiance.

COMMISSION REMARKS

There was no Commission Remarks today.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #342870 - 342925
and 342927 - 342961; Warrants #6169 - 6173 and 6175 - 6177; and a Transfer from the Transfer
Station to Road & Bridge for services; and a Journal Entry from the Civil Fund (800) to the Sheriff
Fund (117) for salaries. Commissioner Strahan seconded the motion. The motion passed by vote:
Scofield (aye), Strahan (aye), and Williams (aye).

Commissioner Williams noted that Warrant #6174 and Check #342926 were not approved due to
being duplicates.

Commissioner Williams moved to amend the Accounts Payable for February 2, 2015, to include
Check #342815. Commissioner Strahan seconded the motion. The motion passed by vote: Scofield
(aye), Strahan (aye), and Williams (aye).

PAYROLL

Commissioner Williams moved to approve Payroll. Commissioner Strahan seconded the motion.
The motion passed by vote: Scofield (aye), Strahan (aye), and Williams (aye).

MONTHLY BUDGET REPORT

County Auditor Rick Findley came before the Commission to present his Monthly Budget Report.
He noted he had sent the report out before the Treasurer and the Administrative Services had
balanced, so the current report is a little different than what he had sent out. Mr. Findley stated that
he sees nothing alarming within this report.

The Commission had no questions concerning this report.

Presiding Commissioner^ ^ / ; Eastern C o m m issio n er^ /^; Western Commissioner^- -J
ECONOMIC DEVELOPMENT CONTRACT

Rick Ziegenfuss came before the Commission to discuss the County participation in the Economic
Partnership by approving the contract as presented.
Commissioner Williams moved to approve the Economic Development Contract by and between
Taney County and the Branson/Lakes Area Chamber of Commerce. Commissioner Strahan
seconded the motion. Discussion: Commissioner Strahan asked Mr. Ziegenfuss why the Chamber
takes care of the Partnerships funding. Mr. Ziegenfuss stated that due to saving on staffing costs the
Chamber manages the Partnerships funds. The motion passed by vote: Scofield (aye), Strahan
(aye), and Williams (aye).

RECESS
9:10 AM

RECONVENE
9:18 AM

ACCOUNTS PAYABLE

Accounts Payable and Payroll Specialist Dawn Bilyeu came before the Commission to inform them
that Check #342873, which was in today’s Accounts Payable, needed to be voided, due to Christian
County charging Taney County the wrong amount. They had charged the County tax on an invoice.

Commissioner Williams moved to amend Accounts Payable of today to exclude Check #342873.
Commissioner Strahan seconded the motion. The motion passed by vote: Scofield (aye), Strahan
(aye), and Williams (aye).

UNIVERSITY OF MISSOURI EXTENSION UPDATE

Chrystal Irons, with the University of Missouri Extension, came before the Commission to give the
following update:
*VITA program is up and running;
*4H specialist has been hired;
*and the Taney County Livestock Forage Conference is upcoming.

Commissioner Strahan asked if they have a farm visit this year. Ms. Irons didn’t know.

BID #201501-285 RECOMMENDATION
FOR TIPPING SERVICES

Purchasing Agent Ron Erickson and Road & Bridge Administrator Randy Haes came before the
Commission to present their formal recommendation for Bid #201501-285 for Tipping Services.
The County has received the following two responses:
*WCA
*Republic services

Mr. Haes recommends the Commission award Bid #201501-285 to WCA as primary, and Republic
Services as secondary. Mr. Erickson also asks the Commission to include that the date of contract
would be February 20, 2015, and run for two years to February 19, 2017; with an automatic renewal
period.

Commissioner Williams asked about the four options that were included within Republic Services
Bid. Mr. Haes explained the process they used to figure the cost per ton once you figure in volume
rates, drive time, and fuel costs.

Commissioner Strahan stated he appreciated the hard work that David Stottle puts into this research.
He also stated the only problem he has with the bid is the automatic renewal after two years.
Commissioner Strahan would like that removed from the actual contract.

Chris Snyder, with Republic Services, gave clarification on the pricing proposal options of the
lowest rate of 75% - 100%.

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Presiding Commissioner ; Eastern Commissioner ^ / ) ; Western Commissioner XX3
Commissioner Strahan asked if a different price would be charged if the County was to experience a
natural disaster. He would like an Emergency Clause to be added to the final contract, and the
automatic renewal to be excluded.

Mr. Haes stated he would like the Commission to award to both companies.

Commissioner Williams would like Mr. Haes and Mr. Stottle to refigure the rates in regards to these
additional options that had been presented by Republic Services, and then bring that information
back to the Commission.

Commissioner Strahan would like the bid award to be rescheduled for later today, and directed Mr.
Haes to contact WCA that this is being rescheduled.
Commissioner Williams moved to Table the Bid Recommendation for Tipping to a later time today.
Commissioner Strahan seconded the motion. The motion passed by vote: Scofield (aye), Strahan
(aye), and Williams (aye).

REVIEW & SIGN FINANCIAL STATEMENTS PREPARED BY COUNTY CLERK
DONNA NEELEY

County Clerk Donna Neeley came before the Commission to present her Financial Statement.
Commissioner Strahan asked when the absolute final date was to approve and sign this document.
Commissioner Williams stated the first Monday in March. Ms. Neeley also stated that it would need
to be in the paper. Commissioner Strahan stated he was not ready to make a decision on this report.

Commissioner Williams asked why the Title 3 and the National Forrest amounts were not the same
as what the Treasurer had reported for the same year. Ms. Neeley explained the difference was so
the schools would not ask why the amount that is for Title 3 was not being distributed to them.
Commissioner Williams asked when the new line was created. He was told it was for 2015.
Commissioner Williams then stated if this financial statement is for 2014 shouldn’t it reflect what
happened in 2014, and not what is set up for 2015. He also stated the financial statements between
the County Clerk and the Treasurer do not match and he would like them to match. County Auditor
Rick Findley discussed this with Commissioner Williams. Commissioner Williams stated he will
get this information verified to make sure this is ok to report it in this manner. Ms. Neeley stated
that if the Commission will order her to change the report she will. She also explained the
administrative fees and where they are shown in the report.

Commissioner Strahan would like this rescheduled until next week.

This item will be rescheduled until next week.

INTERGOVERNMENTAL AGREEMENT BETWEEN TANEY COUNTY AND THE
TANEY COUNTY REGIONAL SEWER DISTRICT

TCRSD Administrator Brad Allbritton and Environmental Services John Soutee came before the
Commission to present an intergovernmental agreement between Taney County and the TCRSD for
stream bank stabilization to be completed on Bee Creek.

Commissioner Strahan moved to accept the Intergovernmental Agreement between Taney County
and the Taney County Sewer District concerning the Bee Creek Stabilization Project. Commissioner
Williams seconded the motion. The motion passed by vote: Scofield (aye), Strahan (aye), and
Williams (aye).

ANNUAL NON-PROJECT SPECIFIC CAPITAL IMPROVEMENT FUNDING
AGREEMENT

Environmental Services John Soutee came before the Commission to present the annual Non-Project
Specific Capital Improvement Funding Agreement with the Taney County Regional Sewer District
in the amount of $ 1,365,000.00. This will refund services for planning and design for projects
within the unincorporated areas of the County. Items included are: existing system studies, grinder
pump upgrades, SCATA system, Master Plan update, GIS project, capital reimbursement of
administration of the projects.

Presiding Commissioner ; Eastern Commissioned ^ ; Western Commissioner
Commissioner Williams moved to approve the Annual Non-Project Specific Capital Improvement
Funding Agreement. Commissioner Strahan seconded the motion. The motion passed by vote:
Scofield (aye), Strahan (aye), and Williams (aye).

NATIONAL ENZYME COMPANY SANITARY SEWER IMPROVEMENT PROJECT
(TIME EXTENSION)

Environmental Services John Soutee came before the Commission to present the National Enzyme
Company Sanitary Sewer Improvement Project Time Extension. He stated that due to unforeseen
delays this amendment is asking that the original end date of December 31, 2014, be revised to June
30, 2015. He stated they need additional time to submit reimbursement requests.

Commissioner Williams moved to approve the National Enzyme Company Sanitary Sewer
Improvement Project Time Extension. Commissioner Strahan seconded the motion. The motion
passed by vote: Scofield (aye), Strahan (aye), and Williams (aye).

MEADOW RIDGE COLLECTOR LINE PROJECT (TIME EXTENSION)

Commissioner Williams moved to approve the Meadow Ridge Collector Line Project Time
Extension. Commissioner Strahan seconded the motion. The motion passed by vote: Scofield
(aye), Strahan (aye), and Williams (aye).

SEPTIC SYSTEMS SERVICE AGREEMENT

Environmental Services John Soutee came before the Commission to present an agreement for
Septic Systems Service with Boerman Enterprises LLC. It re-addresses the requirements of the bid
documents with the addition of a 10% fee increase due to an increase in rates to get rid of the sludge.

Commissioner Strahan asked if this was an extension of the contract for last year. He was told they
are still within the current contract time period which will be up in January 2016. Mr. Soutee stated
this document goes back and reaffirms the original requirements and that no additional time is being
granted. Commissioner Williams asked why the new contract then since there is no time extension.
He was told it was to allow the price increase. Commissioner Williams would like to read the
original contract.

Commissioner Williams stated he is in favor of pumping out another 500 tanks, but not to rewrite the
contract. He stated that currently the price can’t be increased to the County, so then why are we
considering allowing them to possibly increase the amounts. Discussion ensued.

The Commission agreed to have Mr. Soutee to meet with Mr. Cottey to construct an agreement with
just the minimum of what is needed to move on with this program.

RECESS
10:40 AM

RECONVENE
10:48 AM

ASSESSMENT MAINTENANCE PLAN 2014 - 2015 (SUPPLEMENTED FOR 2015)

County Assessor Chuck Pennel came before the Commission to discuss the Assessment
Maintenance Plan 2014-2015 Supplement for 2015. Commissioner Strahan asked him to explain
the supplement that is being added. Mr. Pennel stated he was told by the State Tax Commission that
they want the same form signed again due to the new 2015 County Budget. He also said Mr. Cottey
had reviewed the supplement and stated it was ok. Commissioner Strahan asked if this voids the
plan the Commission had signed last year. Mr. Pennel said it would not. Commissioner Strahan
asked if there was a timeframe that this has to be sent. Mr. Pennel stated he wasn’t given a deadline.

Commissioner Strahan would like it asked of Mr. Kyle, with the STC, if this null and void the two
year plan that was previously signed. He asked Mr. Pennel if he disagreed with this Commission
asking Mr. Kyle why this is being done. He was told no.

Commissioner Strahan asked that this be rescheduled. The Commission agreed.

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Presiding Commissioner ; Eastern Commissioned / ) ; Western Commissioner
BID RECOMMENDATION (REVISITED)

Road & Bridge Administrator Randy Haes and Supervisor David Stottle came before the
Commission to present the refigures of pricing. They recommend the Commission award primary to
Republic Services and secondary to WCA due to the possible cost savings of $444 per day
comparing delivery to Lamar against delivery to Hartville on a six load day.

Commissioner Williams asked the record to show that Mr. Erickson gave a “thumbs up” with their
findings.

Commissioner Williams moved to award Bid #201501-285 for Tipping Services, Primary to
Republic Services and Secondary to WCA. Commissioner Strahan seconded the motion.
Discussion: Commissioner Strahan stated he wanted to eliminate the automatic renewal and add an
emergency clause to the final contract. The motion passed by vote: Scofield (aye), Strahan (aye),
and Williams (aye).

RECESS
11:10 AM

RECONVENE
11:27 AM

EXECUTIVE SESSION PER SECTION 610.021 (1) (3)
FOR LITIGATION AND PERSONNEL

Commissioner Williams moved to enter Executive Session per section 610.021 (1) (3) for litigation
and personnel. Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Scofield (aye), Strahan (aye), and Williams (aye).

EXECUTIVE SESSION
11:27 AM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Strahan moved to exit Executive Session. Commissioner Williams seconded the
motion. The motion passed by roll call vote: Scofield (aye), Strahan (aye), and Williams (aye).

EXECUTIVE SESSION
12:10 PM

DAILY STAFF REVIEW & AGENDA REQUESTS

There was no Daily Staff Review & Agenda Requests today.

ADJOURNMENT

Commissioner Strahan moved to adjourn. Commissioner Williams seconded the motion. The
motion passed by vote: Scofield (aye), Strahan (aye), and Williams (aye).

ADJOURN
12:10 PM

The minutes were taken and typed by Stacey Clemans.

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Presiding CommissionerEastern Commissioner^ j ; Western Commissioner
 OFFICIAL
FEBRUARY 12,2015, 13th DAY OF
THE JANUARY ADJOURN TERM

FORMAL AGENDA

The County Commission met in the Commission Office at 8:12 am with Mike Scofield (present via
phone), Danny Strahan (present via phone), and Brandon Williams (present via phone). The
following proceedings were had and made a matter of record:

CALL TO ORDER

Commissioner Scofield called the February 12, 2015, meeting to order at 8:12 am in the
Commission Office.

COURT ORDERS

Deputy Clerk Wesley Shoemaker came before the Commission to present the following Court
Orders:

*Personal Property Paid Abatements labeled “Exhibit A” dated February 12, 2015, which include
abatement #300044 - 300045.

Commissioner Strahan moved to approve “Exhibit A” dated February 12, 2015. Commissioner
Williams seconded the motion. The motion passed by vote: Scofield (aye), Strahan (aye), and
Williams (aye).

*Real Estate Abatement labeled “Exhibit B” dated February 12, 2015, which include abatement
#201628.

Commissioner Strahan moved to approve “Exhibit B” dated February 12, 2015. Commissioner
Williams seconded the motion. The motion passed by vote: Scofield (aye), Strahan (aye), and
Williams (aye).

ADJOURNMENT

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Scofield (aye), Strahan (aye), and Williams (aye).

ADJOURN
8:16 AM

The minutes were taken and typed by Stacey Clemans.

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