Commission Minutes

OFFICIAL
SEPTEMBER 8, 2014, 17TH DAY OF
THE JULY ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:06 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:05 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PUBLIC COMMENT

There was no Public Comment today.

CALL TO ORDER

Commissioner Houseman called the September 8, 2014 meeting to order at 9:05 am in the Commission Hearing
Room. Auditor Rick Findley led with prayer and Commissioner Williams led the Pledge of Allegiance.

COMMISSION REMARKS

There were no Commission Remarks today.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #341029 - 341042; and
Warrant #6060. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

MONTHLY BUDGET REPORT

Auditor Rick Findley came before the Commission to present the Monthly Budget Report. He notified the
Commission he is using a new reporting system and asked them to watch these accounts closely due to possible
errors.

PAYROLL

Commissioner Strahan moved to approve Payroll. Commissioner Williams seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ECONOMIC DEVELOPMENT BUDGET DISCUSSION

Jonas Arjes, Executive Director of the Taney County Partnership, came before the Commission to ask for an
increase in their funding of $25,000/year starting with the 2014 Budget moving forward. He stated this would
be used to help offset the employment of Ms. Langford, an administrative assistant and grant writer, which will
allow the Partnership to be in charge of their marketing.

Commissioner Williams asked how many partners there are currently. He was told there are18 business sector
partners with possibly 3 more being added next year.

Commissioner Strahan stated that the County has been a good partner with the Taney County Partnership and
he would consider this increase for the 2015 Budget but believes others could “step-up to the plate” to help
provide funds for the new employee for the current 2014 Budget.

Commissioner Williams asked what the impact of the new employee would be for the County. Mr. Arjes
explained that it places Taney County at a “different level” of getting our message out to more companies. He
also expressed she has experience with grant writing and experience working with site selectors.
Commissioner Houseman asked if Ms. Langford would be available for the County to use for grant writing. He
was told yes and Ms. Langford shared her experience with writing grants.

Commissioner Williams stated he didn’t have a problem releasing the remainder of the amount that is currently
in the line item, but would not guarantee anything for the future due to a new Commissioner coming into office.
Commissioner Houseman stated he has been in contact with the Presiding Commissioner – Elect and will be
informing him of the request that is presented.

Commissioner Strahan said he would not vote on this item today, but would reconsider his earlier stance.

Commissioner Houseman asked if anyone else in the meeting had comments concerning this issue.

Cy Murray came before the Commission to speak as a member as the Partnership. He stated the County’s
investment will have a better return because our kids and grandkids will stay in the County due to the
Partnership being able to bring in better jobs. Commissioner Strahan stated he didn’t think there was anyone
more interested in keeping the kids here than this Commission, and shared the history of the County’s
involvement with the Partnership.

Discussion ensued regarding the possibility of moving forward.

Mr. Arjes stated he wasn’t asking the County only for additional funds, but also locating businesses to come
onboard with the Partnership. Discussion ensued regarding the Partnership’s working relationship with the
University of Missouri Extension.

UNIVERSITY OF MISSOURI EXTENSION UPDATE

Jim Worth and Monica Spitler, with the University of Missouri Extension Office, came before the Commission
to present the following updates:

*Volunteers needed for the VITA Program,
*Health Insurance Program Classes,
*Predatory ID Theft Classes,
*and the Local 4-H Clubs.

COMPUTER SOFTWARE SERVICE AGREEMENT

County Clerk Donna Neeley and Deb Wilkerson, with the Collector’s Office, came before the Commission to
present a Computer Software Service Agreement between the County and Jim Travis, TPS, LLC. They are
asking the Commission to extend a previous contract through to the end of the year. Ms. Neeley explained the
process Mr. Ulrich is using for moving the current data to be moved into the new computer system.

The Commission asked what the next step would be if this wasn’t successful. Ms. Wilkerson stated they would
come back to see the Commission, because that opens up a “whole new arena”. Ms. Neeley stated it is
impossible to foresee how this will come out.

Commissioner Houseman stated that he didn’t like the Waiver of Liability Clause that is included in the
contract.

Discussion ensued concerning how the County came to be in this position. Commissioner Williams expressed
his concerns on why the County has to do this. Commissioner Strahan said he agrees with Commissioner
Williams, but understands you can’t see everything that might happen in advance, but he also does not like the
Waiver of Liability Clause.

Commissioner Williams moved to approve the Extension with TPS, LLC contingent upon the County Counsel’s
review. Commissioner Strahan seconded the motion. Discussion ensued regarding add the phrase “upon
recommendation of the County Clerk and the County Collector”.

Commissioner Strahan rescinded his second. Commissioner Williams rescinded his motion.

Commissioner Williams moved to approve the Extension with TPS, LLC contingent upon County Counsel’s
review and upon recommendation of the County Clerk and County Collector. Commissioner Strahan seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).
LEVY HEARING

Commissioner Houseman had asked County Clerk Donna Neeley to work with the State Auditor’s Office
regarding the amount of the County’s Levies. He explained the process of rolling back the levies. Ms. Neeley
presented the two following possibilities:
*One will reduce Road & Bridge to zero and partially reduce GCR.
*Secondly, reduce GCR to zero and partially reduce Road & Bridge.

Ms. Neeley explained the reasoning behind this process. Discussion ensued.

Commissioner Houseman explained how this could affect the County’s Budget in the future including the added
expense of Government Mandates for the Court System and 911 Services.

RECESS
10:23 AM

RECOVENE
10:31 AM

Ms. Neeley supplied RSMo. 137.055 reads that no later than September 20th shall the County set the levies.

Commissioner Strahan asked who had introduced the bill that changed this process. No one new the answer.

Ms. Neeley reminded the Commission of the State Auditor’s comments concerning how much revenue the
County has in sales tax compared to the rest of the counties in the State. Commissioner Williams said that the
other counties do not have the same expenditures of Taney County. Discussion ensued.

Commissioner Houseman opened the floor to anyone present who wanted to present comments on the Setting of
the Levies. Let the Record show no one was present for Public Comment during this Public Hearing.

This item will be rescheduled for Thursday, September 18, 2014, at 9:00 am.

Commissioner Houseman has asked Ms. Neeley if she will notify both papers and Mr. Scofield about the
upcoming meeting.

RECESS
10:45 AM

RECONVENE
11:00 AM

SEPTIC TANK PUMP OUT DISCUSSION

John Soutee came before the Commission to discuss the Septic Tank Pump-Out Program. Commissioner
Strahan explained they are coming to the end of the dollar amount that had been allotted for the program.
Commissioner Strahan had thought they had set a number of 500 tanks and not a dollar amount and would like
to correct that for the 2014 Budget.

Mr. Soutee informed the Commission there have been 419 separate properties take part in the pump-out leaving
an amount of $1,935 in the targeted amount to be spent on the project. He believes it would take around
$10,500 more to be able to get 500 tanks pumped.

Commissioner Houseman stated that he didn’t recall setting a budgetary amount, but explained how they had
come to the amount Mr. Soutee is working with. (Providing 500 pump-outs at an estimated $125 each.)

Commissioner Strahan moves we set the amount at 500 tanks and not a dollar amount. Commissioner Williams
didn’t think a motion was needed since nothing had been set. Commissioner Strahan rescinded his motion.

The Commission directed Mr. Soutee to proceed with the pump-out of 500 tanks.

ROAD & BRIDGE SHOP DISCUSSION

Purchasing Agent Ron Erickson and Road & Bridge Administrator Randy Haes came before the Commission to
discuss the Shop Building Project.

Commissioner Strahan explained that he thought the County was given an exaggerated amount on the current
contract that had been presented to the Commission. Purchasing Agent Ron Erickson explained the County had
not been sent a bid by the Wilson Group, but had just received an informal proposal of what it might cost. He
explained the County had not received a contract but a possible proposal of what it might cost. He reiterated
nothing was official and they had not gone out to bid on this item.

Commissioner Williams asked if the Commission had even decided to build the building. Commissioners
Houseman and Strahan were under the impression that this had been decided during a previous meeting.

Commissioner Strahan proposes the Commission move forward with this project. Discussion ensued regarding
the bid process and timing of project completion.

The Commission directed Mr. Haes and Mr. Erickson to contact the Wilson Group to discuss this informal
proposal.

ADJOURNMENT

Commissioner Strahan moved to adjourn. Commissioner Williams seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
11:39 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.