Commission Minutes

OFFICIAL
SEPTEMBER 4, 2014, 16TH DAY OF
THE JULY ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:25 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

FORMAL AGENDA

The County Commission met in the Commission Conference Room at 9:11 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PUBLIC COMMENT

There was no Public Comment today.

CALL TO ORDER

Commissioner Houseman called the September 4, 2014 meeting to order at 9:11 am in the Commission
Conference Room.

COMMISSION REMARKS

There were no Commission Remarks today.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #340921 – 341028 and
341043; Warrants #6055 - 6059; and Transfers from Elections to Road & Bridge (for elections expenses), from
Transfer Station to Road & Bridge (for work completed), from Buildings & Ground to Road & Bridge (for
mowing), from Parks to Road & Bridge (for Johnson Schoolhouse Park), and for Postage Use from 7/8/14 –
8/29/14. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(aye), and Williams (aye).

PARTIAL ROAD CLOSURE AND
ROAD DISCUSSION

Road & Bridge Administrator Randy Haes and Mark Case, Chief Ranger with the Corp of Engineers, came
before the Commission to discuss Cross Timbers Road. Discussion ensued regarding the fact that this region
has become an enforcement issue for the Corp of Engineers. Chief Ranger Case would like to add a locked gate
at the end of the road to change the Public’s Use Pattern for 6 – 8 months. He stated the Corp would provide
the gate and keys (to give to all who have legitimate reasons for being there). Then they will swing the gate
back open after this time period.

Commissioner Strahan asked Mr. Haes about a position of a gate and it being on a County Road.

Sheriff Russell entered the meeting for discussion on this item.

Discussion ensued regarding alternative access points to this area and the County’s liability.

The Commission will investigate this issue and reschedule it for a later meeting.

Commissioner Strahan questioned additional access entry points to the lake the Commission has requested.

STORAGE SOLUTION

IS Department Administrator Mark Rys came before the Commission to discuss the storage solution for the
County. Commissioner Houseman stated the County Counsel has given his input on the contract that was
presented at the last meeting. He would like a completion date on the contract, but it was explained the
difficulties with providing that date.
Commissioner Strahan questioned where the equipment will be housed and was told it would be in the
basement of both buildings and the security of the rooms that will be used.

Mr. Rys is asking the Commission to sign off on the “Quotes” so he can proceed in the purchasing of the
equipment. Commissioner Strahan asked if the Commission has a contract to sign and it was explained they
would have a contract for the installation of the products, but one is not needed for purchase of equipment.

RECESS
9:50 AM

RECONVENE
9:52 AM

Commissioner Strahan had it clarified that there will be no expenditure of dollars until the product is delivered.
Mr. Rys stated there will actually be no monies paid until the product is installed and working.

Commissioner Williams moved to approve Quote #SQ016250 and #SQ016648 which is by and between Taney
County and Alexander Open Systems, LLC contingent upon signing of a service and install agreement.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

LETTER OF SUPPORT FOR SUMMIT RIDGE RESIDENCES (HCW)

Mark Williams and Gary Foltz, with HCW, came before the Commission to discuss a Letter of Support for
Summit Ridge Residences (HCW).

Commissioner Houseman read the following letter:

“Dear Mr. Metz,

I am writing on behalf of the Taney County Commission in support of the above referenced Senior
Affordable Housing Development, will provide affordable housing to qualified couples aged fifty-five
(55) and older in Branson, Missouri. This project consists of fifty-nine (59) two bedroom units in a one
story duplex style building with a garage for each unit, which will rent from $500 - $550 per month.

Taney County supports Affordable Home Developments for their efforts in bringing senior housing to
the community. It is important for the awareness to remain critical, due to the rapid decrease of
affordable living for senior citizens in both the City of Branson and the entire Tri-Lakes Region.

Thank you for your continued support of Taney County.”

Commissioner Strahan asked why this is for one age group and not others. Mr. Williams explained this is for
senior housing due to a current waiting list for this age group and they do not have the demand for affordable
housing for the other age groups.

Commissioner Strahan moved the Commission sign this Letter of Support for Summit Ridge Residences as
presented. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

RECESS
10:12 AM

RECONVENE
10:16 AM

LETTER OF SUPPORT FOR DEVELOPMENTALLY DISABLED HOUSING

Max Lytle came before the Commission to present a Letter of Support for Developmentally Disabled Housing.

Commissioner Houseman read the following letter:

“The Taney County Commissioners support the application from Dignity Now for Low Income Tax
Credits for the construction of Twenty-four (24) one and two bedroom affordable apartments located
next to their offices at 185 Saints Street, Branson, MO. This agency and its cooperative partners have
proven successful in targeting and meeting the needs of the families of children with disabilities within
the community and county.
 Dignity Now and their parent organization, Developmental Connection have gained a great deal of
experience and demonstrated a great deal of success through their completion of two similar apartment
projects.

The County values our relationship with the applicants and deeply appreciates the opportunities they
provide some of our most vulnerable residents. The efforts by Developmental Connections to provide
meaningful job opportunities for its clients is a proverbial win-win for the community and county.

To further show our support for this application, we are submitting an application to the Department of
Economic Development for CDBG funds on behalf of Dignity Now to assist in the purchase of the land
which will ultimately provide much needed rental assistance to the residents.

We support this application and encourage the Missouri Housing Development Commission’s favorable
consideration.”

Commissioner Williams stated that he did not want this Commission’s Letter of Support to be an influence on
the Planning & Zoning’s decision of approval for this project.
Commissioner Strahan moved to approve this Letter of Support. Commissioner Williams seconded the motion.
Mr. Lytle explained where the funds from the CDBG grant will be used for Rental Assistance fund that will
provide up to $150/month/unit where needed. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

RECESS
10:31 AM

RECONVENE
10:34 AM

BID #201407-273 RECOMMENDATION
FOR PUBLIC SAFETY SOFTWARE

Sheriff Jimmie Russell came before the Commission to present his formal recommendation for the award of Bid
#201407-273 for Public Safety Software. The County has received the following three responses:

*Information Technologies, Inc., out of St. Louis, Missouri, for $66,882.00 of that $53,400 will be a yearly cost
with two exceptions on the bid.
*Capers Software, LLC., out of Mokena, Illinois, for $300,000 purchase plus an additional $102,000 yearly cost
with eight exceptions on the bid.
*Mobile Incident Reporting Systems, out of Whitehouse Station, New Jersey for $116,000 yearly cost plus an
additional $2,000/license/computer with 47 exceptions on bid.

Sheriff Russell recommends the Commission award Bid #201407-273 to Information Technologies, Inc.

Commissioner Strahan moved to accept the Sheriff’s recommendation and award Bid #201407-273 to
Information Technologies, Inc. Commissioner Williams seconded the motion. Discussion ensued regarding not
having the County Counsel’s approval for the contract.

Commissioner Williams rescinds his second. Commissioner Strahan rescinds his motion.

Commissioner Strahan moved to accept the Sheriff’s recommendation and award bid #201407-273 to
Information Technologies Inc. in the amount of $66,882.00 contingent upon the approval of County Counsel.
Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

OZARKS WATER WATCH PRESENTATION

David Casaletto, with the Ozarks Water Watch, and Todd Fickbohm, from Stone County Health Department,
came before the Commission to follow-up with a previous presentation Mr. Casaletto gave to the Commission
concerning Point of Sale Inspections. John Soutee, Bob Atchley, and Scott Starrett joined the meeting for this
discussion. Discussion ensued concerning this project and how it works in Stone County and the way it could
be used in Taney County through this ordinance.

Commissioner Houseman asked if Taney County Health Department has raised any questions or showing
interest in this program. Mr. Fickbohm stated that he has been in contact with them.

Discussion regarding the Fee Schedule charged by Stone County and the where the wording for the ordinance
originated.
Commissioner Strahan presented comments regarding where Taney County is in this process, the involvement
of the Taney County Health Department, and using this new ordinance to inspect septic tanks during the Land
Transfers. Discussion ensued.

Commissioner Strahan stated that he would be in support of an ordinance for Point of Sale Inspections.

RECESS
11:30 AM

RECONVENE
11:31 AM

2011 FLOOD BUYOUT PROGRAM
ASBESTOS REMOVAL

Bob Atchley, Planning & Zoning Administrator, came before the Commission to present a contract for asbestos
removal. Advanced Environmental Testing and Abatement will remove the asbestos that was found at one of
the 2011 Flood Buyout properties.

Commissioner Williams moved to approve the Agreement by and between Taney County and Advanced
Environmental Testing and Abatement through the 2011 Flood Buyout Program. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ROAD & BRIDGE UPDATE

Road & Bridge Administrator Randy Haes, Harlan Collins, Devin Huff, and David Stottle came before the
Commission to present the following departmental update:

*Roads: Widening the first quarter mile of Savage Road. Estate Drive may be fully opened the middle of
September.
*Paving: Fall Creek Drive paving is completed and has center striping done. Cooper Creek and Fall Creek is
being repaired and realigned for guardrail work which will be completed Wednesday evening.
*Chip Seal: Crews are currently working in the Bradleyville/Taneyville area.
*Budget: Overage on two line items – Hot mix/Cold mix is over by $100,000 and Road Oil may be over by
$125,000 unless it is shut off. These overages are primarily caused by the harsh winter the County
had this past year.
*Shop Facilities: Mr. Haes presented a proposal from the Wilson Group for the Mt. Branson Shop.

Commissioner Houseman exited the meeting at 11:58 am. Deputy Clerk Stacey Clemans swore in
Commissioner Williams as Temporary Presiding Commissioner.

Discussion continued concerning the proposal from the Wilson Group regarding the price and the
possibility of bidding out this process. The Commission will reschedule this item for next week and
provide the information on what the slab and building would cost.

Transfer Station floor has been repaired.
Mechanic Shop Building needs upgrades. The Commission directed Mr. Haes lets out for bid for this
item.
*Equipment: The Ford Truck will need a new oil pump and front engine cover and the estimated cost is $960.
*Junk Tires: Mr. Haes has been approached by the Fair Board for large junk tires. The Commission directed to
send the Fair Board to Combs.
*Current Bids: Motor Oil/Hydraulic Oils, Propane, Power Broom, and a RFP for Uniforms.
*John Deere Brush Hog Tractor: Possible transmission issue that it will need to send it to John Deere. The
Commission directed Mr. Haes to proceed with this item.

EXECUTIVE SESSION PER SECTION 610.021 (3) (PERSONNEL WITH ROAD & BRIDGE)

Commissioner Strahan moved to enter Executive Session per section 610.021 (3) concerning Personnel.
Commissioner Williams seconded the motion. The motion passed by roll call vote: Houseman (absent),
Strahan (aye), and Williams (aye).

ENTER EXECUTIVE SESSION
12:18 PM

See Executive Session Minutes for any motions made or votes taken.
Commissioner Strahan moved to exit Executive Session. Commissioner Williams seconded the motion. The
motion passed by roll call vote: Houseman (absent), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
12:24 PM

DAILY STAFF REVIEW AND AGENDA REQUESTS

The Commission met with their staff to review the day’s business and agenda requests.

ADJOURNMENT

Commissioner Strahan moved to adjourn. Commissioner Williams seconded the motion. The motion passed
by vote: Houseman (absent), Strahan (aye), and Williams (aye).

ADJOURN
12:52 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.