Commission Minutes

OFFICIAL
AUGUST 25, 2014, 15TH DAY OF
THE JULY ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:00 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present).

The Commission met to review the day’s business and County concerns.

FORMAL AGENDA

The County Commission met in the Commission Conference Room at 9:02 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PUBLIC COMMENT

There were no Public Comments.

CALL TO ORDER

Commissioner Houseman called the August 25, 2014 meeting to order at 9:02 am in the Commission Hearing
Room. Sue Clayton led the prayer and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

Commissioner Strahan made an announcement that he plans on placing a motion before the Sewer board about
discontinuing hookup fees.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve check numbers 340820 thru 340902. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

APPROVAL OF PAYROLL

Commissioner Williams moved to approve payroll. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

MONTHLY BUDGET UPDATE

Rick Findley updated the County Commission on the County Budget and answered questions and concerns.

ELEVATOR MAINTENANCE AGGREEMENT

Renee Brusca presented the Elevator Maintenance Agreement. A discussion ensued about the Agreement.

Commissioner Strahan moved to approve the Elevator Maintenance Agreement. Commissioner Williams
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

MoDOT MONTHLY UPDATE

Beth Schaller of MoDOT updated the Commission on the Construction Projects that MoDOT was conducting in
Taney County and the surrounding area.

ROCKAWAY BEACH FUNDING AGREEMENT TIME EXTENSION

Mr. Soutee came in and spoke with Taney County Commission about the agreement. A discussion Ensued
about the Agreement and the residual funds.

Commissioner Williams moved to approve Rockaway Beach Funding Agreement Time Extension.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).
TANEY COUNTY SEPTIC TANK PUMP OUT PROGRAM UPDATE

John Soutee, Environmental Services Director, came to Commission with an update on the Septic Tank Pump-
out Program. The Commission and Mr. Soutee discussed how many septic tanks have been approved for the
program and how many more can be approved for the program.

BID RECOMMENDATION FOR FLOOD BUYOUT DEMOLITION SERVICES RFB#201407-269

Ron Erickson, Purchasing Director, and Bob Atchley, Planning and Zoning Administrator, came before the
Commission with their recommendations for the flood buy out bids.

Mr. Atchley stated there were three bids received and that all three included all the documentation. Mr. Atchley
recommended Beard Excavating.

Commissioner Williams moved to award bid #201407-269 to Beard Excavating. . Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

RECESS
10:26 AM

RECONVENE
10:34 AM

FILL DIRT AGREEMENT

Commissioner Strahan moved to approve the fill dirt agreement with Melanie Grey. Commissioner Williams
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

REFINANCING OF THE 2006 LAW ENFORCEMENT JUDICAL CENTER

Jack Dillingham came before the County Commission and discussed the Refinancing of the Judicial Center
Funding.

BID RECOMMENDATION FOR LAW ENFORCEMENT VESTS (RE-BID) #201407-271

Purchasing Agent Ron Erickson and Sheriff Russell came to the Commission with three bid responses. Sheriff
Russell stated that Ed Roar came in as the low bid and recommended them.

Commissioner Strahan moved to Award bid #201407-271 to Ed Roar Safety Products. Commissioner Williams
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

SHERIFF RUSSELL

Sheriff Russell appeared before the Commission requesting the addition of more investigators. Discussion
ensued on this subject.

Commissioner Strahan moved to approve the addition of a new investigator. Commissioner Williams seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

MAX LYTLE – PRESENTATION AND LETTER OF SUPPORT

Max Lytle, Chairman of the Board for the Developmentally Disabled, and Andrew Danner with Northstar
Housing, came to the Commission to request their support in the pursuit of building more housing for the
developmentally disabled citizens of Taney County. A discussion ensued on the proposal.

Commissioner Strahan moved to provide a letter of support as requested through Mr. Lytle for the pursuit of
funds through the CDBG (Community Development Block Grant) to build and provide further housing for the
Developmentally Disabled Citizens of Taney County.

COURT ORDERS

The Commission requested review of specific court orders they had concerns about.

RECESS
11:47 AM
RECONVENE
11:50 AM

The Commissioners continued to discuss the presented court orders, specifically requesting evidence proving
that court orders could be processed for up to three years prior than the current tax year.

RECESS
12:14 AM

RECONVENE
1:36 PM

COURT ORDERS

Commissioner Strahan moved to approve Exhibit A, dated August 25, 2014. Commissioner Williams seconded
the motion. The motion passed by vote: Strahan (aye), Williams (aye), and Houseman (aye).

Commissioner Strahan moved to approve Exhibit B, dated August 25, 2014. Commissioner Williams seconded
the motion. The motion passed by vote: Strahan (aye), Williams (aye), and Houseman (aye).

Commissioner Strahan moved to approve Exhibits C-I, dated August 25, 2014. Commissioner Williams
seconded the motion. The motion passed by vote: Strahan (aye), Williams (aye) and Houseman (aye).

Evidence was provided by the Assessor confirming that court orders and abatements could be processed for up
to three years prior, specifically RSMo 139.031.5.

CORRECT LEVY CEILING ERRORS

Commissioner Houseman reviewed the request of County Clerk Donna Neeley to have this issue placed on the
agenda. He then read a transcript of the previous year’s meeting where Mrs. Neeley had stated that the figures
she provided were correct. Following the County Audit it was discovered that the roll back procedure used
previously was not correct. Pam Tillery of the State Auditor’s Office submitted to the Commission and Clerk a
proposed resolution to correct the problem. Commissioner Houseman read the resolution aloud for review.

RECESS
2:07 PM

RECONVENE
2:14 PM

Commissioner Williams moved to approve the Tax Rate Ceiling Reinstatement Resolution #2014-825 dated
August 25, 2014. Commissioner Strahan seconded the motion with discussion. Commissioner Strahan
mentioned that these figures could be changed with further discussion after speaking to both County
Commission Counsel and State Auditor representatives. The motion passed by vote: Houseman (aye), Strahan
(aye), and Williams (aye).

REPRESENTATION LETTER AND MEMORIALIZATION OF AGREEMENT FOR AUDITING
SERVICES

Commissioner Strahan moved to approve the Representation Letter & Memorialization of Agreement for
Auditing Services by and between KPM CPA’s and Taney County. Commissioner Williams seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

RECESS
2:27 PM

RECONVENE
2:33 PM

DAILY STAFF REVIEW AND AGENDA REQUESTS

The Commission reviewed agenda requests with Shanna Tilley.
ADJOURNMENT

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
3:00 PM

The minutes were taken and typed by Wesley N. Shoemaker, Deputy Clerk and Cristy Smith, Chief Deputy
Clerk.