Commission Minutes

OFFICIAL
AUGUST 11, 2014, 11TH DAY OF
THE JULY ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:20 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

Commissioner Williams entered the meeting at 8:55 am.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:02 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PUBLIC COMMENT

There was no Public Comment today.

CALL TO ORDER

Commissioner Houseman called the August 11, 2014 meeting to order at 9:02 am in the Commission Hearing
Room. He led with prayer and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

Commissioner Houseman asked the County Collector to make an announcement concerning the upcoming
County Tax Sale. Ms. Wyatt stated the Tax Sale is two weeks from today and there are currently 970 parcels
represented on the Sale. Customers who wish to pay their taxes will need to have that payment into the
Collector’s Office no later than the Friday before the Sale.

ACCOUNTS PAYABLE

The Commission had held check number 340558 concerning Summit Truck Group due to questions. Since then
the Purchasing Department has been able to answer those questions.

Commissioner Williams moved to approve check number 340558. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

The Commission had also held Warrant number 6038 concerning Flood Control Receipts due to the wording
present on the form regarding “Commission Approved”. The fact is the issue had not been brought to the
attention of the Commission and not approved by the Commission, at that time. County Clerk Donna Neeley
stated she would change the wording on the form. The Commission directed that when she brings it back for
approval to have it posted on the agenda for specifically that item.

APPROVAL OF PAYROLL

Commissioner Williams moved to approve Payroll. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

PREVIOUS MEETING MINUTES

Commissioner Strahan moved to approve Previous Meeting Minutes dated July 17, July 21, and August 4, 2014
with corrections. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

MONTHLY BUDGET REPORT

County Auditor Rick Findley came before the Commission to present his Monthly Budget Report. He stated
that he didn’t see anything alarming or he would have brought it to the Commission’s attention. The
Commission asked if Mr. Findley could set aside a time to go through the budget with them in preparation for
the 2015 Budget process.
UNIVERSITY OF MISSOURI EXTENSION UPDATE

Chrystal Irons came before the Commission to present the following update:

*Health Insurance Education Programs will be starting soon.
*The 4-H Specialist is working with the current 4-H groups.
*There are two more months for the Master Gardeners’ Workshop.

ROAD & BRIDGE UPDATE

Road & Bridge Administrator Randy Haes came before the Commission to present the following update:

*Fall Clean-up is scheduled for October 4, 2014.
*Snow Rodeo is scheduled for October 9, 2014.
*The paving of Fall Creek Road began this morning and should be finished this week.
*The previously held check was approved.
*One of the Ford Flatbed Vehicles is at Friendly Ford due to the main pump going out. He has spoken with the
two different Ford Dealerships in the area and has been told that a major problem has occurred for that
particular pump to go out. Mr. Haes believes the best deal for the County is to put out to bid for a
replacement engine. The cost for repair could possibly be around $15,000.00. He would also like to
bring the vehicle back to tear down for parts. Commissioner Williams asked about the stability of the
undercarriage due to it being used for snow removal. Mr. Haes stated there is some rust and the fuel
tank will also need to be replaced which is a $1,000.00 cost. The vehicle was purchased in 2003 and has
about 53,000 miles on it. Commissioner Strahan questioned even replacing the vehicle since it isn’t
used very much. Mr. Haes stated this vehicle is primarily used in subdivisions due to its small size.
Commissioner Houseman asked the cost to replace the vehicle. Mr. Haes stated it would be about
$50,000.00. Discussion pursued concerning the best route for the County to take. Commissioner
Strahan recommends the truck to be brought to the east barn and tear it down to see if it is an engine
failure and Mr. Haes will bring that information back to the Commission.
*They would like to close the Transfer Station on August 30, 2014, to repair the floor. The Commission
instructed to give a Press Release, post a sign, and notify the regular haulers of the closure.
*The self-propelled power broom needs to be replaced, and due to the cost this item will need to go out to bid.
The Commission agreed to place this item out for bid.

EXECUTIVE SESSION PER SECTION 610.021 (3) (PERSONNEL)

Commissioner Williams moved to enter Executive Session per section 610.021 (3) concerning Personnel.
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(aye), and Williams (aye).

ENTER EXECUTIVE SESSION
9:34 AM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Strahan moved to exit Executive Session. Commissioner Williams seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
10:15 AM

ADJOURNMENT

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
10:15 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.