Commission Minutes

OFFICIAL
AUGUST 7, 2014, 10TH DAY OF
THE JULY ADJOURN TERM

FORMAL AGENDA

The County Commission met in the Commission Conference Room at 9:12 am with Ron Houseman (present),
Danny Strahan (absent), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the August 7, 2014 meeting to order at 9:12 am in the Commission Conference
Room.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve check #’s 340534-340557 340559-340628, warrants 6039 – 6044,
and a transfer from IS to Road & Bridge for work on security door, holding warrant 6038 and check #340558.
Commissioner Houseman seconded the motion. The motion passed by vote: Williams (aye), Houseman (aye),
and Strahan (absent).

CONTRACT BETWEEN TANEY COUNTY AND VIRTUAL MANAGEMENT CONCEPTS

Commissioner Houseman explained that at the previous Commission Meeting a Public Meeting was held where
it was determined that Virtual Management Concepts was a sole source provider, and further clarified that the
contract had been reviewed by counsel.

RECESS
9:18 AM

RECONVENE
9:20 AM

Commissioner Williams moved to approve the Contract between Taney County and Virtual Management
Concepts. Commissioner Houseman seconded the motion. The motion passed by vote: Williams (aye),
Houseman (aye), and Strahan (absent).

AMENDMENT TO INTERGOVERNMENTAL FUNDING AGREEMENTS: MEADOW RIDGE
COLLECTOR LINE, LAKEWAY VILLAGE PROJECT, NATIONAL ENZYME COMPANY
SANITARY SEWER IMPROVEMENTS

Sewer District Administrator Brad Albritton and Environmental Services Project Coordinator John Soutee came
before the Commission to request a reallocation of funds via the Amendment to Intergovernmental Funding
Agreements. Monies would be taken from the Lakeway and Meadow Ridge projects and diverted to the NEC
Project. This was a result of construction costs coming in higher than expected due to an underestimate of pipe
footage needed for additional customers.

Commissioner Williams moved to approve the Amendment to Intergovernmental Funding Agreement, labeled
Exhibit A and dated August 7, 2014. Commissioner Houseman seconded the motion. The motion passed by
vote: Williams (aye), Houseman (aye), and Strahan (absent).

ROAD & BRIDGE UPDATE

Road & Bridge Administrator Randy Haes came before the Commissioner to offer the following updates.

There had been previous discussion and petitions submitted requesting the vacation of Blansit Road. Mr. Haes
explained that it is a CART road (county aid road trust fund) with the current number 176-50. The road was in
fairly good shape for where it lied and its use. It was one lane and gravel and the Road & Bridge Department
did maintain it, with periodic additions of gravel due to Bull Creek flooding. The road was in need of some
brush work, and was used for swimming and recreation often.

Fall Creek Road paving would begin the following Monday, weather permitting. Programmable signs had
been placed to notify users, and they expected to be completed with the work the next week. There was
possibly 3-4 days of paving to be done during the day with ten hour days beginning at 7 am.
Fall cleanup was scheduled for Saturday, October 4, opening at 8am and closing at 3 or 3:30pm. The
Department waned to maintain same limits on tires as was done in previous years, with a limit of 10.

The Snow Rodeo was scheduled for October 9th, and throughout the beginning of the week the crews would be
doing truck and equipment inspections to prepare for winter use.

Chip seal crews were in Protem and should finish the next week. 40.5 of 70 miles had been completed.
Patching crews were in the Taneyville area.

Mr. Haes had met with Purchasing Agent Ron Erickson to discuss the plans for the Mt. Branson Shop. They
reviewed site and discussed the proposed size of building they wanted, and would bring back proposals in
possibly three weeks to the Commission.

There were several equipment issues discussed. Unit 122, a 550 ford truck was currently at Friendly Ford due
to an engine problem. Friendly would not be able to provide a diagnosis until an oil pump was replaced, and
then would have to test and quote fixing the engine. Mr. Haes estimated that to replace the engine it would be
$18,000.00. The vehicle also needed a fuel tank as the current one leaked. The truck was used primarily for
snow removal, and the general feeling was that replacing the engine would not be a good idea as the frame
would not last the new engine. Commissioner Williams wanted the truck brought back from Friendly Ford and
requested that a second dealership be consulted to confirm that a pump was needed to test the engine.
Commissioner Houseman agreed to that plan.

Mr. Haes reported problems experienced in the last year with a self-propelled power broom. He believed there
would be enough money leftover in the budget to bid out and get a new broom. He estimated the cost at
possibly $45,000.00. Commissioner Houseman requested a more solid thought on costs and equipment
available out there. Mr. Haes further clarified that the average lifespan for the brooms is about ten years, and
this particular one had been used since 2006 at least. He agreed that he would bring back more definite
estimates and discuss the matter again when Commissioner Strahan was present.

Finally, Mr. Haes requested permission to send a supervisor and crew chief to the MACTO (Missouri
Association of County Transportation Officials) Conference in the fall. The cost would be $50/person plus
rooms at Lake of the Ozarks. Both Commissioners affirmed the request and instructed Mr. Haes to move
forward and use his training line in the department budget.

EXECUTIVE SESSION - LEGAL UPDATE PER SECTION 610.021(1)(2)(3)(12)

Commissioner Williams moved to enter Executive Session pursuant to RSMo 610.021(1)(2)(3)(12).
Commissioner Houseman seconded the motion. The motion passed by roll call vote: Williams (aye),
Houseman (aye), and Strahan (absent).

EXECUTIVE SESSION
9:55 AM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit out of Executive Session. Commissioner Houseman seconded the
motion. The motion passed by roll call vote: Houseman (aye), Strahan (absent), and Williams (aye).

EXIT EXECUTIVE SESSION
12:10 PM

ADJOURN
12:10 PM

The minutes were taken and typed by Cristy Smith, Deputy Clerk.