Commission Minutes

OFFICIAL
JULY 21, 2014, 7TH DAY OF
THE JULY ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:00 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

Commissioner Williams entered the meeting at 8:55 am.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:00 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PUBLIC COMMENT

Pat Dooley came before the Commission and presented comments concerning remarks that were made during
the “Commission Remarks” portion of July 17, 2014’s Commission Meeting was “wasting the County’s time”.

CALL TO ORDER

Commissioner Houseman called the July 21, 2014 meeting to order at 9:03 am in the Commission Hearing
Room. Sue Clayton led with prayer and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

There were no Commission Remarks today.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #340365 - #340451; Warrant
#6033; and a Transfer from Recorders Funds to GCR for salaries. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

APPROVE PREVIOUS MEETING MINUTES

Commissioner Strahan moved to approve Previous Meeting Minutes dated July 3, 7, 14, 2014; and Executive
Session Minutes dated June 2, 2014, with corrections. Commissioner Williams seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

BOARD APPOINTMENTS

The following boards have openings:

*Library Board: Three vacancies – two applications have been submitted for Wayne Dietrich and Debbie
Keller.

Commissioner Strahan moved to appoint Wayne Dietrich and Debbie Keller to the Library Board.
Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(aye), and Williams (aye).

The Commission explained these would fill the two expired terms.

*Enhanced Enterprise Zone Board (EEZ): Two expired terms – both members are willing to remain on the
board.

Commissioner Strahan moved to re-appoint Carless Osbourn and Kim Crouse to the EEZ Board.
Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(aye), and Williams (aye).
SURVEY SERVICES AGREEMENT RELATING TO FLOOD BUYOUT PROPERTIES

This item has been canceled.

BID #201406-266 RECOMMENDATION
JANITORIAL SUPPLIES

Purchasing Agent Ron Erickson and Maintenance Supervisor Rene Brusca came before the Commission to give
formal recommendation for Bid #201406-266 for Janitorial Supplies. The County has received the following 9
responses:

Birdwell Cleaning Products, Buckeye Intrenational, Pippin Wholesale, Pueblo Hotel Supply, All
American Poly, Garden State Medical Supply, Xpedx, Industrial Soap, Pyramid School Products.

Ms. Brusca requests the following four vendors be awarded the bid for specific items due to cost differences:
Pippen Wholesalers out of Harrison, Arkansas; Xpedx, LLC out of Edwardsville, Kansas; Industrial Soap
Company out of St. Louis, Missouri; and Pyramid School Products out of Tampa, Florida.

Commissioner Williams moved to award Bid #201406-266 to Pippen Wholesalers; Xpedx, LLC; Industrial
Soap Company; and Pyramid School Products. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

SHERIFF’S DEPARTMENT MISCELLANEOUS
(SOFTWARE PROGRAM, PRISONER TRANSPORT VAN, AND SHERIFF’S VEHICLES)

Sheriff Jimmie Russell came before the Commission to present a departmental update.

*Sheriff’s Vehicles: a 2008 patrol car’s cam shaft has failed and he was told it was a $6,800 repair. He stated
the options he has are to repair, strip it and use the parts to repair older vehicles and replace it in the
Spring, or replace the vehicle now. He would like to replace the vehicle now. Sheriff Russell stated we
could go out to bid or buy off of the State Bid.

The Commission agreed to have this item let for bid.

*Software Program: CODY Software Program – Commissioner Houseman asked for assurances that the
County would not be paying both companies for the same service. Sheriff Russell stated that was
correct because they would use existing equipment through the remainder of this year and switch over to
a new system on January 1, 2015.

The Commission agreed to have this item let for bid.

*Prisoner Transport Van: This is a budgeted item that had been removed to help balance the budget. The
Sheriff would like to purchase this vehicle through available funds through the Inmate Security Funds.

Commissioner Strahan moved to allow the Sheriff to move forward with the purchase of a prisoner
transport van. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

ROAD & BRIDGE UPDATES

Road & Bridge Administrator Randy Haes came before the Commission to present the following department
update:

*Blansit Road: Commissioner Houseman noted that a property owner living on the road had requested the
County to review the road’s status. Commissioner Houseman asked for an update of condition and
history.

*Fall Creek Road: Mr. Haes has spoken with Branson concerning the County overlaying this road. Branson
would like to wait until September to discuss this road which would place it late in the year. Mr. Haes
would like to know if the Commission would like him to just patch this road for the time being.
Commissioner Strahan stated this road is to be kept at a certain standard so the County needs to go
ahead and take care of it. The Commission agreed to have Mr. Haes move forward with fixing this road.

*Patching and Seal work: They are working to get these complete before schools start.

*Shop Building at the Mt. Branson Yard: He presented cost estimates to the Commission. Discussion ensued
concerning this need. The Commission asked Mr. Haes and Mr. Erickson to research this and bring
 back their recommendations.

*Copperhead Road: a land owner is willing to give right-of-way to the County for a turnaround but Mr. Haes
needs to have a survey completed.

*Herbicides for roads: They have used all of the funds out of the line item that are designated for road
materials, where this expense comes from, but he needs to continue spraying the roadways. And in the
2015 Budget he would like a line item added to his department just for this item.

*Mower Trailer: He would like to purchase one for $1100. The Commission agreed to have him move forward
with this item.

*Boots: He stated it has been difficult to find a local vendor. He would like to complete more research.

EXECUTIVE SESSION PER SECTION 610.021 (2) (REAL ESTATE DISCUSSION)

Commissioner Williams moved to enter Executive Session per section 610.021 (2) concerning Real Estate.
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(aye), and Williams (aye).

ENTER EXECUTIVE SESSION
10:15 AM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
10:37 AM

DAILY STAFF REVIEW AND AGENDA REQUESTS

The Commission met with their staff to review the day’s business and agenda requests.

ADJOURNMENT

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
10:37 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.