Commission Minutes

OFFICIAL
JULY 7, 2014, 4TH DAY OF
THE JULY ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:07 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

Commissioner Williams entered the meeting at 8:38 am.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:04 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PUBLIC COMMENT

There was no Public Comment today.

CALL TO ORDER

Commissioner Houseman called the July 7, 2014 meeting to order at 9:04 am in the Commission Hearing
Room.

COMMISSION REMARKS

Commissioner Strahan announced that Tommy Howe had passed away and the time of the memorial service.

Commissioner Houseman noted the County Sales Tax Report is in and the County is up over 29% from this
same time last year and up 3.3% – 3.4% from last month.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #340239 - #340291; Warrants
#6017, 6018, 6019, 6025, 6026, 6027; and one Journal Entry for paper usage. Commissioner Strahan seconded
the motion. The motion passed by vote: Williams (aye), Strahan (aye) and Houseman (aye).

ROAD VACATIONS

Road & Bridge Administrator Randy Haes came before the Commission to present a Road Vacation for
Unnamed Road #1 within the Dearing Subdivision. The County Counsel has approved this petition to form.

Commissioner Williams moved to approve the Order to Vacate Unnamed Road #1 within the Dearing
Subdivision as presented this morning. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye), and Williams (aye).

TREASURER’S SEMI-ANNUAL REPORT

County Treasurer Melanie Smith came before the Commission to present the Treasurer’s Semi-Annual Report
ending balances as of June 30, 2014, as required by RSMo 54.150.

Total Budgeted Funds: $47,320,313.26
Total Treasurer’s Funds: $999,819.89
Certificates of Deposit: $34,603,187.56
US Agency Investments: $8,304,164.86
Total of all Cash as of June 30, 2014: 48,320,133.15

Commissioner Strahan moved to accept the Treasurer’s 2014 Semi-Annual Settlement and Investment Report
and entered into the permanent record. Commissioner Williams seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye), and Williams (aye).
PREVIOUS MEETING MINUTES

Commissioner Williams moved to approve Previous Meeting Minutes dated June 2, June 5, June 30, July 1, and
July 2, 2014; and Executive Session Minutes dated July 1, 2014; with corrections. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

VILLAGE OF MERRIAM WOODS FUNDING AGREEMENT

John Soutee came before the Commission to present a Village of Merriam Woods Funding Agreement for
Village Collection Systems Improvement Feasibility Study Project in the amount of $34,000.00. This request
has been reviewed by Counsel and approved to form.

Commissioner Strahan moved to approve the Intergovernmental Funding Agreement between Taney County
and the Village of Merriam Woods for the Village Collection Systems Improvement Feasibility Study Project.
Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

RECESS
9:32 AM

RECONVENE
10:03 AM

ROUND TABLE DISCUSSION WITH ELECTED OFFICIALS REGARDING STATE AUDIT

The following elected officials met with the Commission to discuss the State Audit: Treasurer Melanie Smith,
Recorder Robert Dixon, County Clerk Donna Neeley, Auditor Rick Findley, Assessor Chuck Pennel, Public
Administrator Carol Davis, Prosecuting Attorney Jeff Merrell, and Sheriff Jimmie Russell.

Commissioner Houseman stated he would like the findings of the State Audit posted on the website and then
post the corrections of procedures as they are made, so the Public could see the County taking action concerning
this audit.

Mr. Pennel discussed issues he had with some of the Commissions responses to the findings concerning the
state funding from the State Tax Commission and changes that have been made to the assessment process.

Sheriff Russell discussed the process of reconciliation on the bank statements for his office and asked if
someone from a different office could come and do the bank reconciliation with the other offices. Mr. Findley
stated he would come and reconcile the bank accounts if time allows. Sheriff Russell also stated his office is
bringing in a kiosk machine to take care of the issue with the inmates funds.

Mr. Findley stated that the issues that were found by the State Audit have already been addressed or corrected.
And he didn’t believe there was anything else to be done.

Commissioner Strahan stated that he liked the “check-off” system being placed on the website.

Ms. Davis stated she has already made the corrections that were asked and discussed the issue with checks in
her office.

Discussion ensued concerning the recommendations for the County procedures by the State Audit. It was
decided that each office would furnish their own responses and turn them into the Commission, and then the
Commission would be responsible for those responses being placed on the website.

Commissioner Strahan stated the County had asked for this audit and if we were “scolded” in some areas, as
long as it improves the County government, then it was well worth it.

Commissioner Strahan moved to place a checklist of the State Audit on the County’s website and a list of the
responses. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

Mr. Pennel commended Mr. Dixon’s Office for their performance in receiving no corrections from the State
Auditor’s Office.

RECESS
10:45 AM
RECONVENE
10:54 AM

DAILY STAFF REVIEW & AGENDA REQUESTS

The Commission met with their staff to review the day’s business and agenda requests.

ADJOURNMENT

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
10:58 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.