Commission Minutes

OFFICIAL
JUNE 9, 2014, 17TH DAY OF
THE APRIL ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:40 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

PUBLIC COMMENT

There was no Public Comment today.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:04 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the June 9, 2014 meeting to order at 9:04 am in the Commission Hearing
Room.

COMMISSION REMARKS
No remarks

ACCOUNTS PAYABLE

Commissioner Strahan moved to approve Accounts Payable as follows: Checks # 339938-340023; Warrants
#6001, 6002, 6003, 6008, and 6009.Transfer from 911 to GCR for the 911 agreement. Commissioner
Houseman seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams
(absent).

MONTHLY BUDGET REPORT

Rick Findley the Taney County Auditor came before the Commission and presented the Monthly Budget
Report. Mr. Findley stated that there was nothing out of the ordinary on the report.

Commissioner Williams entered the meeting at 9:08 am.

2014 BOE DATES

Donna Neeley the County Clerk, Chuck Pennell the County Assessor and Cristy Smith the Chief Deputy Clerk
came before the Commission to set the dates for the Board of Equalization. A discussion ensued about the dates
for the Board of Election to convene. The Commission suggests that Monday the 30th of June at 5:00 pm as the
last day to turn in applications to the Board of Equalization. The Board of Equalization is set to meet on the
following dates 1st, 2nd, 3rd, 7th, 8th, and the 9th of July with the start time at 9:00 AM and on Mondays at 1:00
PM. The dates are tentative. The Clerk and the Commission are going to research who is able to set the deadline
for the applications being turned in and return this Thursday with the results.

UNIVERSITY OF MISSOURI EXTENSION UPDATE

Nellie Lamers of the University of Missouri Extension came before the Commission to give the update of the
extension office.
Reaching out report there were three programs was conducted in the month of May. Radio interview last month
and the Skaggs grants she stated that Taney County and the Stone County offices will be eligible for grants
separately. The Master Gardeners are doing their Brown bag Lunches this year.
Monica Spittler will be start on 12 June 2014 as the 4-H specialist.
R.E.A.L. (Reality Enrichment and Life Lessons) Simulation is on the 10th of July. This is a program from
OCAC that helps school age children with a simulation that assign them an identity to teach them how an
education affects their lives with an education and a life without an education to show them the effects and
differences.
The Extension office is starting their Reaching out program on nutrition education for the summer school
programs.

ULRICH SOFTWARE AGREEMENT

The Ulrich software agreement was left unsigned due to a contract change request.

BID RECOMMENDATION FOR TRANSPORT TRUCK #201404-261

Purchasing Agent Ron Erickson came before the Commission to present a formal recommendation with Road &
Bridge Administrator Randy Haes. The County received seven responses to the bid:

Commissioner Strahan moved to approve and award bid #201404-261 to Peterbilt of Springfield Inc. for the
amount of $120,750.00 as per recommendation by the Road and Bridge Department. Commissioner Williams
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

BID RECOMMENDATION FOR DUMP TRUCKS #201404-262

Purchasing Agent Ron Erickson came before the Commission to present formal recommendation with Road &
Bridge Administrator Randy Haes. The County received the seven responses to the bid:

Commissioner Williams moved to approve and award to Jenkins Diesel Power Inc. bid #201404-262 for two
dump trucks for a total cost of $283,010.00 as per recommendation by the Road and Bridge Department.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

ROAD AND BRIDGE UPDATE

Randy Haes Road & Bridge Administrator, David Stottle, and Devin Huff of Road and Bridge came before the
Commission with the Road and Bridge Update.
Roads:
Fall Creek Road: Randy Haes, David Stottle met with Joel Simmons to look at placing an overlay on this road
at an estimated Cost of $265,290.00 for the 2.6 miles that Taney County maintains. Discussion ensued about
Bird Road and Fall Creek Road. The Commission recommends holding off on the overlay of Fall Creek Road.
The Commission requests that Road and Bridge Department meet with the City of Branson taking over fall
Creek Road.
Blue Ridge: Randy Haes stated that he will meet with a couple of the residents Wednesday the 11th of July to
explain the petition process on this road.

Patching: Randy stated that Road and Bridge is patching roads when the weather permits.
Chip Seal will start next week weather permitting.

Auction Items:
The auction is complete. (Hot Tank trailer, rock hammers, dump body, Salvage dump truck, roscoe oil
distributor, conveyor and the track loader) The auction items sold thru Purple Wave Inc. brought in $81,725.00.

RADIO SYSTEM FOR SHERIFF’S CAR AND RECORDS MGMT FOR SHERIFF’S DEPT. (Budget)

Sheriff Jimmie Russell came before the Commission on the radio system for the Sheriff’s cars and the Records
management for the Sheriff’s department. A discussion ensued about the record’s management software and the
Radio systems.

Commissioner Strahan moved to approve the Sherriff working in concert with the Purchasing Director Ron
Erickson to move forward to purchase the New Radio system for the Sheriff’s Department to be paid out of the
contingency fund. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

EXECUTIVE SESSION PER SECTION 610.021 (2) (3)

Commissioner Williams moved to enter Executive Session per section 610.021 (2) (3). Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXECUTIVE SESSION PER SECTION 610.021 (1)

Commissioner Williams moved to enter Executive Session per section 610.021 (1). Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).
DAILY STAFF REVIEW AND AGENDA REQUESTS

The Commission met with their staff to review the day’s business and agenda requests.

ADJOURNMENT

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
12:27 PM

The minutes were taken and typed by Wesley N. Shoemaker, Deputy Clerk.