Commission Minutes

OFFICIAL
JUNE 2, 2014, 15TH DAY OF
THE APRIL ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:00 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

Treasurer Melanie Smith came before the Commission concerning today’s Accounts Payable. She thought that
a check for the 2011 Flood Buyout was applied to an incorrect account and asked to be allowed to change the
budget account the check is withdrawn from.

Commissioner Williams entered the meeting at 8:55 am.

PUBLIC COMMENT

There was no Public Comment today.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:03 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the June 2, 2014, meeting to order at 9:03 am in the Commission Hearing
Room. Auditor Rick Findley led with prayer and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

Commissioner Houseman notified the Public that Taney County’s Circuit Court Judge Mark Orr has passed
away and the time of services.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks # 339819 – 339920; Warrants
#5598, #5599, #5960; and one Transfer for paper usage. (It is noted that Checks #339899 and 339914 were
voided.) Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(aye), and Williams (aye).

APPROVAL OF PAYROLL

Commissioner Williams moved to approve Payroll. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

REPRESENTATION AGREEMENT

A proposal by and between the Taney County Collectors Office and Lowther Johnson, Attorneys at Law, LLC;
who will be representing the Collector’s Office with general taxation issues. It is noted that County Counsel
has reviewed and approved this document.

Commissioner Williams moved to approve the Representation Agreement. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

SEWER DISTRICT – BRAD ALLBRITTON

Taney County Regional Sewer District Administrator Brad Allbritton came before the Commission to discuss
the following issues:

*Funding Agreement: should be presented to the Commission this week.
*Bee Creek Stream Erosion Project: The Engineering Study came back that the 2009 sewer project did have
 some responsibility in the erosion of the stream. He would like to take 60 to 80,000 from the 2014
Sewer Budget to pay for this project.
*Bids: RFP’s for the Turkey Creek Project will be going out soon.
*Round Table Discussion between the Commission and the Sewer Board: He asked that they would be able to
plan one in the near future.

AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES

Travis Heier and Mike Pessina with HDR Engineering came before the Commission to present an amendment
to the current Engineering Services Agreement for the Tri-Lakes Biosolids Project. This covers the designing
of the storage silo that was added to the project.

Commissioner Strahan moved to approve the Amendment to the Agreement for Engineering Services regarding
the Tri-Lakes Biosolids project dated June 2, 2014. Commissioner Williams seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

PREVIOUS MEETING MINUTES AND EXECUTIVE SESSION MINUTES

Commissioner Williams moved to approve Previous Meeting Minutes dated May 19, May 22, and May 27,
2014; and Executive Session Minutes dated May 19 and April 28b, 2014. Commissioner Strahan seconded the
motion. Commissioner Williams stated he wanted to amend his motion to include “with corrections”.
Commissioner Strahan amended his second. The motion now reads as follows: Commissioner Williams moved
to approve Previous Meeting Minutes dated May 19, May 22, and May 27, 2014, with corrections; and
Executive Session Minutes dated May 19 and April 28b, 2014, with corrections. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

BID #201404-260 RECOMMENDATION
FOR GUARDRAIL

Purchasing Agent Ron Erickson came before the Commission to present formal recommendation on behalf of
Road & Bridge Administrator Randy Haes. The County received the follow two responses to the bid:

James H. Drew Corporation out of Sedalia, Missouri – $13,098.80.
Highway Safety Solutions out of Springfield, Missouri – $9,690.00.

Mr. Erickson read into Record the written recommendation from Mr. Haes:

“Dear Sirs,
I have reviewed the two bids received for guardrail (201404-260). I recommend Highway Safety
at a cost of $9690.00 (my total $9700.00) as the primary and James H. Drew Corporation at a cost of
$13098.80 as secondary.

Randy Haes”

Commissioner Strahan moved to award Bid #201404-260 for guardrail to Highway Safety Solutions as Primary
and James H. Drew Corporation as Secondary, according to Mr. Haes recommendation. Commissioner
Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams
(aye).

SUPPLEMENTAL ECONOMIC DEVELOPMENT CONTRACT

The Commission was presented a formal Amendment to the Taney County Economic Development Partnership
Contract increasing the amount from $50,000 to $55,000.

Commissioner Strahan moved to approve the Agreement by and between Taney County and the Taney County
Economic Development Partnership to pass through funds to the Rockaway Beach Weed Eradication Project.
Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

RECESS
9:30 AM

RECONVENE
1:00 PM
EXECUTIVE SESSION PER SECTION 610.021 (1) (2) (3) (12) – LEGAL UPDATE

Commissioner Strahan moved to enter Executive Session per section 610.021 (1) (2) (3) (12). Commissioner
Houseman seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Williams (absent).

ENTER EXECUTIVE SESSION
1:00 PM

Commissioner Williams entered the meeting at 1:25 pm.

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
3:25 PM

ADJOURNMENT

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
3:25 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.