Commission Minutes

OFFICIAL
JUNE 30, 2014, 23rd DAY OF
THE APRIL ADJOURN TERM

PRELIMINARY STUDY

There was no Preliminary Study today.

FORMAL AGENDA

County Clerk Donna Neeley swore in Commissioner Brandon Williams as Temporary Presiding Commissioner.

The County Commission met in the Commission Hearing Room at 9:05 am with Ron Houseman (absent),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PUBLIC COMMENT

There was no Public Comment today.

CALL TO ORDER

Commissioner Williams called the June 30, 2014 meeting to order at 9:05 am in the Commission Hearing
Room. County Auditor Rick Findley led with prayer and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

There were no Commission Remarks today.

ACCOUNTS PAYABLE

Commissioner Strahan moved to approve Accounts Payable as follows: Checks #340151 - #340220; and
Warrants #6020. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(absent), Strahan (aye), and Williams (aye).

APPROVAL OF PAYROLL

Commissioner Strahan moved to approve Payroll. Commissioner Williams seconded the motion. The motion
passed by vote: Houseman (absent), Strahan (aye), and Williams (aye).

COURT ORDERS

County Clerk Donna Neeley came before the Commission to present three Real Estate Refund Abatements
which include abatement numbers 20150141 – 20150143, labeled Exhibit A dated June 30, 2014.

Commissioner Strahan moved to approve Exhibit A dated June 30, 2014. Commissioner Williams seconded the
motion. The motion passed by vote: Houseman (absent), Strahan (aye), and Williams (aye).

ROAD AND BRIDGE UPDATE

Road & Bridge Administrator Randy Haes, Devin Huff and David Stottle came before the Commission to
present a departmental update.

*Roads: Mr. Haes has contacted two people from Branson to set-up a meeting.
*Chip Seal: Fifteen miles of the 70 mile list has been completed.
*Shop Facilities: Asked for permission to go out to bid for outdoor cameras on the shop facilities.
Commissioner Strahan stated they had already approved the purchase of four cameras by the
Commission. Mr. Haes stated that he would need four cameras at each site. He stated it would be
approximately $1500/site.

Commissioner Strahan moved to allow Mr. Haes and Mr. Erickson to move forward with the purchase
of cameras for two sites. Commissioner Williams seconded the motion. The motion passed by vote:
Houseman (absent), Strahan (aye), and Williams (aye).

*Equipment: Mr. Haes would like to go out to bid a V-Bed salt spreader for the Buchanan Shop to replace an
older spreader with an estimated cost of $10,000.00. The Commission directed Mr. Haes to work with
 Mr. Erickson on this item.

Commissioner Strahan reminded Road & Bridge about an addition to the shop facility at Mt. Branson and that
the Commission would need the estimated costs before formal approval can be given.

Commissioner Williams asked Mr. Haes about a type of boot that is specifically used for asphalt/hot mix
application. He asked if Mr. Haes could look into this and come back to the Commission for discussion.

THREE PARCELS WITH NO VALUE

County Assessor Chuck Pennel came before the Commission to discuss three parcels within the County that
have no value due to having a Collector’s Deed. Commissioner Strahan stated he felt this would an item for the
Board of Equalization. Commissioner Williams stated he would like this sent to the Commission’s Counsel to
see what should be the next step and Commissioner Strahan agreed.

FLOOD PROPERTIES DISCUSSION

The Planning & Zoning Administrator Bob Atchley came before the Commission to present an example of
Deed Restrictions. He informed the Commission that these properties could only be turned-over/sold to “Public
Entities” and not “Private Entities”, but the County could lease/rent to a “Private Entity” as long as these same
restrictions are passed on. Discussion ensued regarding what could be done with the existing concrete. Mr.
Atchley stated the SEMA representative stated the left over concrete could be used as fill for some of these
homes that had basements, but he didn’t see an issue with leaving some concrete or rocks because these areas
are to be returned back to “Open Space or Park Space”.

Mr. Atchley also informed the Commission that SEMA/FEMA Funds could not be used for tree removal. The
Commission stated they would have Road & Bridge to remove the tree in question before the demolition starts.
Mr. Atchley also asked about picking a building up so the sewer system could be located on one of the
properties.

Mr. Erickson stated that a Pre-Bid Walk-Through/Meeting for potential bidders could not be held before 30
days.

EXECUTIVE SESSION PER SECTION 610.021 (1) (2) (3) (12)

This was rescheduled for Tuesday, July 1, 2014.

RECESS
9:58 AM

RECONVENE
10:29 AM

DAILY STAFF REVIEW & AGENDA REQUESTS

The Commission met with their staff to review the day’s business and agenda requests.

ADJOURNMENT

Commissioner Strahan moved to adjourn. Commissioner Williams seconded the motion. The motion passed
by vote: Houseman (absent), Strahan (aye), and Williams (aye).

ADJOURN
10:34 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.