Commission Minutes

OFFICIAL
JUNE 5, 2014, 16TH DAY OF
THE APRIL ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:43 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

Commissioner Williams entered the meeting at 8:55 am.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:05 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the June 5, 2014 meeting to order at 9:05 am in the Commission Hearing
Room.

COURT ORDERS

Chief Deputy Clerk Cristy Smith came before the Commission to present the following Court Orders:
*Personal Property Refund (which includes abatement number 20150139), Personal Property Abatement
(which includes abatement number 20150110), Real Estate Abatement (which includes abatement
number 20150137), and Real Estate Add On (which includes abatement number 20150138) labeled
“Exhibit A” dated June 5, 2014.

Commissioner Strahan moved to approve “Exhibit A” dated June 5, 2014. Commissioner Williams seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

BID #201404-263 RECOMMENDATION
FOR SHERIFF’S UNIFORMS

Purchasing Agent Ron Erickson and Sheriff Jimmie Russell came before the Commission to present formal
recommendation for Bid #201404-263 for Sheriff Uniforms. The County received the following two responses:
*Alamar Uniforms out of North Kansas City, Missouri
*Kelley’s Police Supply out of Springfield, Missouri

Sheriff Russell stated that only one of the responses met all aspects of the bid, so he recommends the bid be
awarded to Kelley’s Police Supply.

Commissioner Strahan moved to award bid #201404-263 to Kelley’s Police Supply. Commissioner Williams
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

911 ADVISORY BOARD APPOINTMENT

911 Administrator Tammy Hagler came before the Commission to discuss the need for a board member
appointment. The Commission had received one application for this position and has also been notified that the
current board member would like to be reappointed.

RECESS
9:15 AM

RECONVENE
9:17 AM

Commissioner Houseman stated the individual that has applied for the position is Ryan Melton from
Bradleyville, Missouri. Commissioner Strahan stated that he would like to visit with Mr. Melton before the
appointment is made.

This item will be rescheduled for a future meeting.
RECESS
9:20 AM

RECONVENE
9:34 AM

EXECUTIVE SESSION PER SECTION 610.021 (17) – FINANCIAL AUDIT

Commissioner Williams moved to enter Executive Session per section 610.021 (17). Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

ENTER EXECUTIVE SESSION
9:34 AM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
11:03 AM

RADIO SYSTEM FOR THE SHERIFF’S OFFICE

Sheriff Jimmie Russell came before the Commission to discuss his office’s radio system. Due to changes
within the FCC the Sheriff Office’s radios are no longer covering the range they should, and he has also been
notified that within two years the FCC will again make more changes and his current system will not be usable.
He discussed the MOSWIN System which is a statewide system that is used by the Missouri State Highway
Patrol. Sheriff Russell stated the office would need to replace 33 handheld radios, 36 mobile radios, and 4 of
the control stations within dispatch for a total price of $362,342.00 if ordered off of the State Bid. This amount
would also include the maintenance and infrastructure fees for the towers and relays. Discussion ensued
regarding amounts being paid for maintenance of the current system.

Commissioner Strahan sees the need to move forward. Commissioner Houseman stated he would like to look at
the 2014 Budget and check the contingency accounts before making a decision.

This item will be scheduled for Monday, June 9, 2014.

RECORDS MANAGEMENT PROGRAM FOR SHERIFF’S OFFICE

Sheriff Jimmie Russell spoke with the Commission concerning the records management program his office
uses. He would like to switch back to ITI’s program. Sheriff Russell stated ITI is going to a web-base system
so his office would not have to purchase a program or new equipment, so it would only be the cost of setup and
maintenance.

The Commission directed Sheriff Russell to work with Purchasing Agent Ron Erickson to see what would be
required by the bidding process.

This item will be scheduled for Monday, June 9, 2014.

TANEY COUNTY REGIONAL SEWER DISTRICT FUNDING AGREEMENTS

John Soutee and Taney County Regional Sewer District Administrator Brad Allbritton came before the
Commission to present the following funding agreements:

*Ridgedale/Turkey Creek Interceptor Project Funding Agreement - $650,000.00
*Powersite North Sewer Improvement Project Funding Agreement - $80,000.00
*Venice On The Lake Project Funding Agreement - $400,000.00
*Meadow Ridge Collector Line Project Funding Agreement - $550,000.00
*Lakeway Village Project Funding Agreement - $200,000.00
*Mildred Sewer Extension Project Funding Agreement - $1,475,000.00
*Lift Station Flooding Remediation Project Funding Agreement - $1,500,000.00
*Infiltration and Inflow Remediation Project Funding Agreement - $1,450,000.00
*National Enzyme Project Funding Agreement - $200,000.00
*Non-Project Specific Capital Improvements Funding Agreement - $1,543,996.39
- Rehab. Phase 1 & 2
- Kirbyville Sewer Extension
 - Existing System Studies
- Grinder Pump Upgrades
- Lift Station Upgrades
- Wireless Telemetry/SCADA
- Continuing I & I Issues
- Masterplan Update
- Bee Creek SRF
- GIS Project
- Litigation
- Post Construction Repairs
- Administration Reimbursement
- Grinder Pump Technician

Discussion ensued regarding the reason agreements had expired and the items held within this new agreement.

Commissioner Strahan moved to approve funding agreements for
1. Ridgedale/Turkey Creek Interceptor Project Funding Agreement;
2. Powersite North Sewer Improvement Project Funding Agreement;
3. Venice On The Lake Project Funding Agreement;
4. Meadow Ridge Collector Line Project Funding Agreement;
5. Lakeway Village Project Funding Agreement;
6. Mildred Sewer Extension Project Funding Agreement;
7. Lift Station Flooding Remediation Project Funding Agreement;
8. Infiltration and Inflow Remediation Project Funding Agreement;
9. National Enzyme Project Funding Agreement;
10. Non-Project Specific Capital Improvements Funding Agreement;
as presented in a letterhead by John Soutee. Commissioner Williams seconded the motion. It is noted the
County Counsel has approved all listed Funding Agreements to form. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

RECESS
12:01 AM

RECONVENE
1:33 PM

EXECUTIVE SESSION PER SECTION 610.021 (3) - PERSONNEL

Commissioner Williams moved to enter Executive Session per section 610.021 (3). Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

ENTER EXECUTIVE SESSION
1:33 PM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
2:25 PM

ADJOURNMENT

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
2:25 PM

The minutes were taken and typed by Stacey Clemans and Wesley Shoemaker, Deputy Clerks.