Commission Minutes

OFFICIAL
APRIL 28, 2014, 8th DAY OF
THE APRIL ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:10 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:04 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the April 28, 2014 meeting to order.

COMMISSION REMARKS

There were no Commission Remarks.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve check numbers 339465 – 339527 and three transfers: one from the
Transfer Station to Road & Bridge, one from the County Clerk’s Office to Road & Bridge for election work,
and one from the Bad Checks Fund to GCR for salaries. Commissioner Strahan seconded the motion. The
motion passed by vote: Williams (aye), Strahan (aye), and Houseman (aye).

BID RECOMMENDATION FOR GASOLINE & DIESEL FUEL RFB #201403-253

Commissioner Strahan moved to approve the Gasoline and Diesel Fuel bid, #201403-253, to Trilakes
Petroleum, per the recommendation of Road & Bridge Administrator Randy Haes. Commissioner Williams
seconded the motion. The motion passed by vote: Strahan (aye), Williams (aye), and Houseman (aye).

WASTEWATER PROJECT UPGRADES FOR THE VILLAGE OF MERRIAM WOODS

John Soutee opened discussion with an overview of a funding request from Merriam Woods. The Village was
proposing use of the sales tax funds for the purposes of modifying pump stations, the possible elimination of at
least one lift station, and improvements to the system which would result in increased reliability and efficiency.

Terry McArthur, Senior Project Manager with HDR Engineering, reviewed needed repairs and upgrades,
including: the vacuum pumps were causing issues and could be replaced with better equipment; there were
corrosion issues at all lift stations in the wet wells; valves were not functioning in some locations; grinder pump
stations were requiring service at least once per year and needed replacement; the flow meter did not work; the
sites were not secured and had been vandalized in the past. HDR planned to review the following: the future
uses of the facilities, especially as related to the Venice on the Lake project; potential impacts on the Village
related to staffing and sewer rates after improvements were made; and, a cost analysis of improvements vs.
replacements. Following the completion of their study they would report back to the Commission, and then
would anticipate approval to move forward with the proposals.

Jerry Pagan, Village of Merriam Woods, explained that the sewage system was 13 years old. Due to its age it
was becoming increasingly difficult to find replacement parts, and when found the parts were not coming with
warranties.

Mr. Soutee outlined several issues at the facilities that he had observed firsthand. He stated that discharge
piping was corroded, but the cement in the wet wells looked good and still be usable. He pointed out that
Merriam Woods had never requested money through the sewer sales tax before, but due to the age of the system
they needed to make improvements to ensure the future of the facility.
CITY OF BRANSON FUNDING AGREEMENTS FOR LIFT STATION #9 AND LIFT STATION #25

John Soutee brought before the Commission two funding agreements submitted by the City of Branson for
approval. The agreements were related to work that had been approved in 2012 but had not yet been completed.
However, the termination dates on the agreements had expired. The new agreements had updated termination
dates, had been reviewed by the County’s legal counsel, and were being resubmitted for approval. He further
clarified that the funding agreement amounts had not changed for either one. In relationship to Lift Station #9,
the City had all ready paid the contractor and was seeking reimbursement for the exact amount of what their
expense was. A copy of the payment was attached.

Commissioner Strahan moved to approve the Funding Agreement for Lift Station #9 with the City of Branson,
with discussion. Commissioner Williams seconded the motion. Commissioner Strahan inquired if there would
be any other payments issued after this approval. Soutee clarified that this was the final payment and included
the retainer. Motion passed by vote: Houseman (aye), Williams (aye), and Strahan (aye).

Mr. Soutee explained that in relationship to Lift Station #25, the funding agreement was 80% complete. The
agreement before the Commission would finish out the project by ensuring payment for the remaining 20%.

Commissioner Williams moved to approve the Funding Agreement for Lift Station #25 with the City Branson.
Commissioner Strahan seconded the motion. The motion passed by vote: Williams (aye), Strahan (aye), and
Houseman (aye).

APPROVE PREVIOUS MEETING AND EXECUTIVE SESSION MINUTES

Minute approval was postponed to a later meeting.

MoDOT MONTHLY UPDATE

Commissioner Houseman asked if MoDOT had received any reports of storm damage. Beth Schaller replied
that she had not heard any reports thus far.

Per Beth Schaller, MoDOT was in the midst of their spring maintenance schedule. They would be mowing in
two to three weeks. They were replacing pipes, cleaning ditches, involved in curbside application for weed
control, starting their spring bridge cleanup and flushing, and road patching. They had one active construction
project in the area, the 76 overlay. This was a complete mill & fill, meaning they were replacing old asphalt
with new asphalt. The project would encompass the entire length of Hwy 76 from 65 to route 13 in Branson
West, and they estimated it would be completed in July. She expressed that construction funding was
decreasing, particularly as they were now paying off bonds with Amendment 3 funds. A 1¢ Sales Tax funding
proposal was currently in the State Senate and if it passed and was approved by the Governor the measure
would be voted on in November 2014. If approved by voters it would go into effect January 2015. Finally,
there had been discussion on the Federal trust fund and the possibility of there being an increase in the national
gas tax, but she was unsure those outcomes.

Commissioner Houseman asked for an update on the Swan Creek Bridge plans. Ms. Schaller stated that it
would be bid in the fall of 2016 with construction happening in 2017. MoDOT was looking towards having a
parallel bridge built with the alignment to the East of the current bridge, and after speaking to the Corp of
Engineers there were no major red flags on that plan.

COURT ORDERS

Commissioner Williams moved to approve Exhibit A dated 4/28/2014, Personal Property add-ons for the month
of March 2014. Commissioner Strahan seconded the motion. The motion passed by vote: Williams (aye),
Strahan (aye), and Houseman (aye).

Commissioner Williams moved to approve Exhibit B dated 4/28/2014, Personal Property Refunds with
numbers: 20150072, 20150076, 20150082, 20150085, and 20150086; and Personal Property Abatements with
numbers: 20150049, 20150069, 20150070, 20150071, 20150073, and 20150074. Commissioner Williams
abstained from voting on abatement number 20150072. Commissioner Strahan seconded the motion. The
motion passed by vote: Williams (aye), Strahan (aye), and Houseman (aye).

Commissioner Williams moved to approve Exhibit C dated 4/28/2014, Real Estate Abatements with numbers:
20150078-0081, 20150083-0084, and 20150087 – 0097. Commissioner Strahan seconded the motion. The
motion passed by vote: Williams (aye), Strahan (aye), and Houseman (aye).
INTRINSICORP CONTRACT

Commissioner Houseman clarified that this agreement would extend services from this vendor for the
Assessor’s Office until 2015, and that legal counsel had reviewed it. The contract had been agreed to by
Assessor, Collector, and County Clerk.

Commissioner Strahan moved to approve the contract by and between IntrinsiCorp, the Taney County Assessor,
the Taney County Collector, and Taney County, known as file #12-051AS. Commissioner Williams seconded
the motion. The motion passed by vote: Strahan (aye), Williams (aye), and Houseman (aye).

A.T.V. ORDINANCE DISCUSSION

Commissioner Strahan moved to approve the A.T.V. /U.T.V. Ordinance, known as file #12-040CC as prepared
by the County Clerk. Commissioner Williams seconded the motion. The motion passed by vote: Strahan
(aye), Williams (aye), and Houseman (aye).

SAVANNAH PLACE RELEASE AGREEMENTS

Randy Haes presented the Commission with hold harmless agreements on three properties within Savannah
Place. They had been reviewed and corrected by legal counsel, and were required for the acceptance of the
subdivision into the County road maintenance system.

Commissioner Williams moved to execute the Savannah Place Release Agreements, known as file#14-005RB.
Commissioner Strahan seconded the motion. The motion passed by vote: Williams (aye), Strahan (aye), and
Houseman (aye).

RECESS
10:15 AM

RECONVENE
10:20 AM

TANEY COUNTY TRANSPORTATION ADVISORY BOARD MEETING WITH COMMISSION

Commissioner Houseman opened the meeting by explaining it was the goal of the Commission to meet with all
Commission appointed boards to review appointments, service terms, the district representative boundaries, and
discover what requests the Board had for the Commission.

Chairman David Miller reviewed the priority list of recommended projects with the Commission. Thus far, the
list had worked very well and progress had been made in several areas. There was currently one open position
on the Board, District #3, and the Board would like that void to be filled.

Board members introduced themselves as follows: David Miller, District 6; Ron Newman, District 5; Jim
Youngblood, District 7; Doug Muller, District 2; and Rick Ziegenfuss, District 1. Road & Bridge Administrator
Randy Haes was also in attendance.

The Board felt that all members had done an excellent job of representing their districts. There were some
traffic signal issues in several districts due to growth that the committee had been addressing. All members
were listening to citizens from District #3 and doing their best to address their concerns, but all felt it important
to have that position filled as soon as possible. It was proposed that if district lines were redrawn then current
District #4 Representative Brian Caperton could serve as the District #3 Representative. It was thought it might
be easier to find someone to replace him than seeking a candidate living within the current borders of #3.

The Commissioners let the Board know that when it came to projects in the rural areas they were being mindful
during the budget setting process to address low-water and bridge issues there. The Board pointed out that the
top priority on their list was safety, and that bridge concerns needed to be addressed on an on-going basis. They
discussed the differences in the terminology “functionally obsolete” and “structurally deficient”. Discussion
ensued on particular bridges within the County.

At 10:40 am Commissioner Houseman stepped away. He returned at 10:45 am. He left at 10:59 am, and
returned at 11:00am.

The Board thanked Randy Haes and the employees of Road & Bridge who have consistently answered citizen
needs and school bus related issues.

Rick Ziegenfuss reviewed the original rules as outlined for the Transportation Board. He began with the issue
of each member of the Board serving four year terms, with a maximum of three terms. Shortly, most of the
Board would be termed out and many new members would have to appointed to replace them, unless the
Commission agreed to change them.

Discussion ensued on funding issues related to MoDOT, the State Tiger Grants, and the Federal Grants and
programs.

The Board discussed the hope for future growth into a commuter train system. They were learning from other
cities, and contacting businesses who were interested in a rail system in Southwest Missouri.

RECESS
11:37 PM

RECONVENE
12:15 PM

EMERGENCY EXECUTIVE SESSION PER SECTION 610.021 (3)

Commissioner Strahan moved to enter Emergency Executive Session per section 610.021(3). Commissioner
Houseman seconded the motion. The motion passed by roll call vote: Strahan (aye), Houseman (aye), and
Williams (absent).

ENTER EMERGENCY EXECUTIVE SESSION
12:15 PM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Strahan moved to exit Emergency Executive Session. Commissioner Houseman seconded the
motion. The motion passed by roll call vote: Strahan (aye), Houseman (aye), and Williams (absent).

EXIT EMERGENCY EXECUTIVE SESSION
1:05 PM

RECESS
1:05 PM

RECONVENE
1:18 PM

EXECUTIVE SESSION PER SECTION 610.021 (17)

Commissioner Williams moved to enter Executive Session per section 610.021(17). Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Williams (aye), Strahan (aye), and Houseman (aye).

ENTER EXECUTIVE SESSION
1:18 PM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session and adjourn the open meeting. Commissioner
Strahan seconded the motion. The motion passed by roll call vote: Williams (aye), Strahan (aye), and
Houseman (aye).

EXIT EXECUTIVE SESSION & ADJOURN
5:08 PM

The minutes were taken and typed by Cristy Smith, Deputy Clerk.