Commission Minutes

OFFICIAL
MAY 12, 2014, 11TH DAY OF
THE APRIL ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:20 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns. John Soutee was asked to come
before the Commission to explain the Funding Agreements with the City of Branson that will be brought up
later in the meeting.

PUBLIC COMMENT

There was no Public Comment today.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:01 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the May 12, 2014 meeting to order at 9:01 am in the Commission Hearing
Room. Commissioner Houseman led with prayer and Commissioner Strahan led the Pledge of Allegiance.

Commissioner Williams entered the meeting at 9:02 am.

COMMISSION REMARKS

There were no Commission Remarks.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks # 339602-339644; Warrants
#5990 - #5992; and two Journal Entries for postage. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

MONTHLY BUDGET REPORT

County Auditor Rick Findley came before the Commission to discuss the Monthly Budget Report. He stated all
departments were at the levels he would expect this far into the year. Commissioner Houseman commented that
the Sales Tax is up almost 3% as compared to the year 2013.

PREVIOUS MEETING MINUTES AND EXECUTIVE SESSION MINUTES

Commissioner Strahan moved to approve Regular Session Minutes dated April 10, April 28, May 1, and May 5,
2014; with corrections. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

Commissioner Strahan moved to approve Executive Session Minutes dated April 28a, April 28b, and May 1,
2014; with corrections. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

BIOSOLIDS SILO DISCUSSION

Commissioner Houseman presented comments that he believes the County should assume full responsibility for
the cost of the addition of a storage silo to the Biosolids Project from the County’s portion of the County Sewer
Sales Tax.

Commissioner Strahan moved to approve moving forward with the addition of the storage silo to the Biosolids
Project as presented. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).
FUNDING AGREEMENTS FOR THE CITY OF BRANSON

John Soutee and Mike Ray came before the Commission to discuss the following three Funding Agreements
with the City of Branson:

Lift Station #19: these monies are being used to pay fees incurred during the design phase. This Funding
Agreement is in the amount of $27,000.00.

Commissioner Strahan moved to approve the Funding Agreement with the City of Branson for Lift Station #19
as presented. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

Lift Station #21: these monies are being used to upgrade this system by the addition of a new pump. This
Funding Agreement is in the amount of $66,222.00.

Commissioner Strahan moved to approve the Funding Agreement with the City of Branson for Lift Station #21
as presented. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

Lift Station #25: reimbursement for the construction phase of this project. This Funding Agreement is in the
amount of $435,965.00.

Commissioner Strahan moved to approve the Funding Agreement with the City of Branson for Lift Station #25
as presented. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

RECESS
9:26 AM

RECONVENE
9:33 AM

UNIVERSITY OF MISSOURI EXTENSION UPDATE

Chrystal Irons with the University of Missouri Extension came before the Commission to present the following
update: they have hired a 4H specialist, Small Business Week Workshops, completed the VITA program (over
a 1,000 people served), building upgrades (supports added) for the 4H specialist’s office, Farm Leaders Council
for 4H programs.

RECESS
9:47 AM

RECONVENE
10:30 AM

EMPLOYEE BENEFIT DESIGN (EMPLOYEE CLAIMS & PAYMENTS THERETO)
EXECUTIVE SESSION PER SECTION 610.021 (3) (12)

Commissioner Williams moved to enter Executive Session per section 610.021 (3) (12). Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

ENTER EXECUTIVE SESSION
10:30 AM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
11:40 AM

CENTRAL BOOKEEPING/ ACCOUNTING SOFTWARE DISCUSSION

County Treasurer Melanie Smith, County Auditor Rick Findley, and County Clerk Donna Neeley came before
the Commission to discuss accounting software. Discussion ensued and no motions were made.
DAILEY STAFF REVIEW AND ADGENDA REQUEST

The Commission met with their staff to review the day’s business and agenda requests.

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
12:37 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.