Commission Minutes

OFFICIAL
MAY 1, 2014, 9TH DAY OF
THE APRIL ADJOURN TERM

PRELIMINARY STUDY

There was no Preliminary Study.

FORMAL AGENDA

The County Commission met in the Commission Conference Room at 9:05 am with Ron Houseman (absent),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

Stacey Clemans, Deputy Clerk, swore in Commissioner Williams as the Temporary Presiding Commissioner.

CALL TO ORDER

Commissioner Williams called the May 1, 2014 meeting to order at 9:05 am in the Commission Conference
Room.

PARK AGREEMENT

Commissioner Strahan moved to approve the Park Agreement between Taney County and Southern
Construction. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (absent),
Strahan (aye), and Williams (aye).

PREVIOUS MEETING MINUTES
AND EXECUTIVE SESSION MINUTES

Commissioner Strahan moved to approve Previous Executive Session Minutes dated April 17, 10, and 24, 2014;
with corrections. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(absent), Strahan (aye), and Williams (aye).

Commissioner Strahan moved to approve Previous Meeting Minutes dated April 17, 21, and 24, 2014; with
corrections. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (absent),
Strahan (aye), and Williams (aye).

RECESS
9:12 AM

RECONVENE
9:14 AM

ROUND TABLE WITH RANDY HAES

Road & Bridge Administrator Randy Haes came before the Commission to discuss concerns with the road
materials bids. Discussion ensued regarding the availability of the supplies requested and how poor quality
materials affect the quality of County roads. Commissioner Williams asked if this subject should be discussed
before the formal recommendation of bid.

Mr. Haes will give formal recommendation to the Commission on Monday, May 5, 2014.

Mr. Haes also presented discussion concerning a bid for trucks, and how vendors within the County compared
to vendors outside the County. Commissioner Williams asked if this item could be discussed before the formal
recommendation of bid.

Mr. Haes will also give formal recommendation to the Commission on Monday, May 5, 2014.

Commissioner Strahan asked Mr. Haes how he was doing on personnel. Discussion ensued concerning
Temporary Workers.

RECESS
9:48 AM
RECONVENE
10:03 AM

RFP #201401-249 RECOMMENDATION
FOR PROPERTY TAX SOFTWARE

Purchasing Agent Ron Erickson, County Assessor Chuck Pennel, County Collector Sheila Wyatt, and Chief
Deputy Clerk Cristy Smith came before the Commission to present formal recommendation for RFP #201401-
249 regarding Property Tax Software. The County received the following four responses:

*Ulrich $205,060
*Devnet $285,880
*Thompson-Reuters $1,109,019
*Tyler $1,295,205

Mr. Pennel stated the before mentioned Elected Officials are formally recommending RFP #201401-249 be
awarded to Ulrich. All three officers, the Assessor, the Collector, and the County Clerk recommended Ulrich.
Ms. Smith stated that Ms. Neeley is ready to move forward with Mr. Pennel and Ms. Wyatt’s recommendation
and go with Ulrich. Ms. Wyatt noted that Ulrich didn’t include in their bid the data transfer of software, but that
they gave an estimate of cost. Commissioner Williams asked if it would be more than $80,000 difference for
the software transfer. Ms. Wyatt didn’t believe it would.

Commissioner Strahan moved to award RFP #201401-249 regarding Property Tax Software to Ulrich as per
recommendation. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(absent), Strahan (aye), and Williams (aye).

RECESS
10:20 AM

RECONVENE
10:35 AM

EXECUTIVE SESSION PER SECTION 610.021 (1) (2) (3) (12) – LEGAL UPDATE

Commissioner Strahan moved to enter Executive Session per section 610.021 (1) (2) (3) (12). Commissioner
Williams seconded the motion. The motion passed by roll call vote: Houseman (absent), Strahan (aye), and
Williams (aye).

ENTER EXECUTIVE SESSION
10:35 AM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Strahan moved to exit Executive Session. Commissioner Williams seconded the motion. The
motion passed by roll call vote: Houseman (absent), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
11:04 AM

Commissioner Strahan moved to adjourn. Commissioner Williams seconded the motion. The motion passed
by vote: Houseman (absent), Strahan (aye), and Williams (aye).

ADJOURN
11:04 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.