Commission Minutes

OFFICIAL
APRIL 10, 2014, 3rd DAY OF
THE APRIL ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:30 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business of Accounts Payable, Previous Meeting Minutes, and County
concerns.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:09 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the April 10, 2014 meeting to order at 9:09 am in the Commission Hearing
Room.

COMMISSION REMARKS

There were no Commission Remarks.

MONTHLY BUDGET REPORT

Auditor Rick Findley came before the Commission to present the Monthly Budget Report. Mr. Findley stated
that the Circuit Court had spent 40% of his 2014 budget for Guardian Ad Litem fees. Commissioner Houseman
stated he had spoken with the Circuit Clerk and she would notify the Judge. Discussion ensued regarding the
decrease in the amount of sales tax collected.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #339164 – #339238, #339239
– #339242, and #339243 – #339325; Warrants #5966 and #5967; Check #339053; and Journal Entry 135-30-
003 to various departments for computer parts. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

PREVIOUS MEETING MINUTES AND EXECUTIVE SESSION MINUTES

Commissioner Williams moved to approve Previous Meeting Minutes dated March 31, April 3 and 7, 2014; and
Executive Session Minutes dated March 31 and April 7, 2014, with corrections. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

BID RFP #201403-252
INDEPENDENT AUDIT SERVICES

Purchasing Agent Ron Erickson and County Auditor Rick Findley came before the Commission to give formal
recommendation of RFP #201403-252. Mr. Findley stated that the low bidder did not have experience with
auditing First Class counties, but had worked with Third Class counties. He recommends the County award bid
to KPM CPAS due to being the most qualified. Discussion ensued regarding the renewal aspect of the bids.

Commissioner Williams moved to award Bid #201403-252 to KPM CPAS based upon the recommendation of
the County Auditor, for a one year period with the ability to extend the contract as contained within the bids.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

BIOSOLIDS CHANGE ORDER AND
DISCUSSION OF STORAGE SILO ADDITION TO PROJECT

Mike Pessina came before the Commission to present the Tri-Lakes Biosolids Regional Drying Facility Change
Order #3 for the contractor Carson-Mitchell, Inc. This covers three electrical issues of a total cost of
$23,682.87. This will still fall within the budgeted amount the County had projected for this project.
Commissioner Strahan moved to approve Biosolids Change Order #3 as presented. Commissioner Williams
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Rick Ziegenfuss came before the Commission to discuss a Storage Silo addition to the current Biosolids project.
He said the change would cost about $700,000.00 and are asking for capital improvement funds to be used for
this change. Mr. Ziegenfuss also stated the partnership is in agreement with this change. Discussion ensued
regarding if this type of equipment is in use at other facilities and if additional personnel are needed.

The Commission was told that they would need the answer within two weeks, so they will reschedule this item
for a future meeting.

RECESS
10:10 AM

RECONVENE
10:21 AM

FILL DIRT AGREEMENT

Road & Bridge Administrator Randy Haes came before the Commission to present a Fill Dirt Agreement with
Mr. Schwyhart who lives on T Highway for an unlimited amount.

Commissioner Strahan moved to approve a Fill Dirt Agreement with Mr. Schwyhart as presented.
Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

DAY CEMETERY DISCUSSION

Road & Bridge Administrator Randy Haes came before the Commission to discuss Day Cemetery. He stated
that Jim Day had requested the County’s help with the road that leads to this cemetery that runs across his
property. Discussion ensued on the condition of this road and proximity of this road.

Mr. Haes stated that Road & Bridge has a list of roads for cemeteries will be worked once a year before
Memorial Day or for funerals to ensure access to these cemeteries. Discussion ensued on the history of this
practice.

The Commission agreed for Mr. Haes to add this road to the list for Road Maintenance for Cemeteries.

EXECUTIVE SESSION PER SECTION 610.021 (1) (2) (3) (12)

Commissioner Strahan moved to enter Executive Session per section 610.021 (1) (2) (3) (12). Commissioner
Williams seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Williams (aye).

ENTER EXECUTIVE SESSION
10:33 AM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
12:19 PM

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
12:20 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.