Commission Minutes

OFFICIAL
APRIL 17, 2014, 4th DAY OF
THE APRIL ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:30 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

FORMAL AGENDA

The County Commission met in the Commission Conference Room at 9:00 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the April 17, 2014 meeting to order at 9:00 am in the Commission Conference
Room. The Pledge of Allegiance was led by the Trail Blazers 4-H Club.

4-H KIDS

The Taney County Trail Blazers 4-H Club came before the Commission to give a presentation concerning their
activities within the County. Alliah Smith presented comments on behalf of the club and the club members
shared 4-H’s pledge.

Commissioner Houseman gave his encouragement to the youth and their endeavors.

RECESS
9:14 AM

RECONVENE
9:18 AM

COMMISSION REMARKS

There were no Commission Remarks.

ACCOUNTS PAYABLE

Commissioner Houseman stated seven of the homes involved with the 2011 Flood Buyout are ready for their
closings. He also explained that the government has sent the money for these first closings that are being held
in a non-interest bearing account. County Treasurer Melanie Smith stated she would like to pay the funds out of
GCR and then reimburse that account from the Flood Buyout monies so there will be no interest accrued. It
was noted that the amount for these seven closings is $1,422,097.77.

Commissioner Strahan moved to approve Warrant #5968. Commissioner Williams seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

INTERDEPARTMENTAL AGREEMENT 2014

An Interdepartmental Agreement with the Prosecuting Attorney was presented. Commissioner Houseman
explained this is an addendum to the existing Interdepartmental Agreement between Taney County and the
Prosecuting Attorney’s Office concerning the Bad Check Fund.

Commissioner Williams moved to approve the Addendum to the Interdepartmental Agreement dated April 17,
2014. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(aye), and Williams (aye).

ATV/UTV DISCUSSION

Commissioner Houseman explained there had been a change in State Law and the Commission’s Counsel has
prepared an ordinance to allow the County to issue ATV and UTV permits for certain roads within the County.
Commissioner Houseman questioned whether the Commission would want to waive the fees for these permits.
He explained the statute states the County “may” charge a fee for these permits so the option is the
Commission’s.

Commissioner Strahan moved to “do away” with the $15 charge for permits for ATV’s and UTV’s.

The motion failed for lack of second.

The Commission decided to reschedule this item.

ROUND TABLE DISCUSSION WITH ENVIRONMENTAL SERVICES

John Soutee, Mike Cole, and Scott Starrett came before the Commission to present an update regarding
Environmental Services.

Commissioner Strahan expressed his concerns for citizens that have paid the sewer tax for all these years, and
he thought they should receive some type of services such as the septic tank pump out and this could come
through the Environmental Services Department. Commissioner Houseman stated that an Environmental
Services Department hasn’t been formally created yet just discussed. Commissioner Strahan explained how
good the Environmental Services Department would be for the County with cleaning up the lakes.

Mr. Soutee stated the Taney County Regional Sewer District had started these programs but due to lack of
monies they discontinued them, and the County picked up some of those services and paid for them out of
General County Revenue.

Discussion ensued regarding the creation of this department and its set-up.

Mr. Cole discussed his recent activities with being certified for onsite permitting and meetings with the
Conservation Department, the Ozarks Watershed, and thoughts of a brochure/calendar.

Commissioner Houseman brought the discussion back to the septic tank pumping services and the needed
criteria for the program. Discussion ensued regarding the number of tanks the County could pump and bidding
out the project. The Commission agreed for the gentlemen to work on general criteria for this program.

CONSULTING CONTRACT

Commissioner Houseman presented a consulting contract between Taney County and Tim Houtchens.

Commissioner Williams moved to approve the Consulting Contract for Services for Assessor by Timothy J.
Houtchens as presented by the Commission Counsel. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

STORAGE & SILO DISCUSSION

Mike Pessina, with HDR, and members of the Tri-Lakes Biosolids Coalition came before the Commission to
discuss the storage and a silo at the Tri-Lakes Biosolids Drying Facility with the cost of $700,000 to $750,000.
The request is for the County to pay the total cost of the project through the sewer sales tax. Discussion ensued
in regards to the market for this type of biosolids product, the design of the silo, and possible cost share.

The Commission agreed to have HDR move forward with providing an amendment to the existing contract for a
silo.

RECESS
10:55 AM

RECONVENE
10:59 AM

BID #201403-254 RECOMMENDATION
FOR COUNTY TAX SALE

Purchasing Agent Ron Erickson came before the Commission to present formal recommendation of Bid
#201403-254 for County Tax Sale. The County received the following two responses:
*Taney County Times
*Branson Tri-Lakes News

Mr. Erickson read an email from the County Collector of her formal recommendation. She recommends the
Commission award Bid #201403-254 to the Taney County Times due to the lower price.
Commissioner Houseman opened the floor to comments from those present.

Michael Schuver with the Branson Tri-Lakes News offered comments that his paper’s bid may not have been
the lowest bid but it was the best bid.

This item will be rescheduled until Monday, April 21, 2014.

ROUND TABLE DISCUSSION WITH RANDY HAES
EXECUTIVE SESSION PER SECTION 610.021 (3)

Commissioner Williams moved to enter Executive Session per section 610.021 (3). Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

ENTER EXECUTIVE SESSION
11:16 AM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
12:09 PM

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
12:09 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.