Commission Minutes

OFFICIAL
APRIL 7, 2014, 2nd DAY OF
THE APRIL ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:32 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

Commissioner Williams entered the meeting at 8:50 am.

PUBLIC COMMENT

There was no Public Comment today.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:05 am with Ron Houseman (present),
Danny Strahan (absent), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the April 7, 2014 meeting to order at 9:05 am in the Commission Hearing
Room. Auditor Rick Findley led with prayer and Commissioner Williams led the Pledge of Allegiance.

COMMISSION REMARKS

There were no Commission Remarks.

ACCOUNTS PAYABLE

Commissioner Strahan entered the meeting at 9:08 am.

Commissioner Williams moved to approve Accounts Payable as follows: Checks #339074 – #339143;
Warrants #5955 – #5961; and Transfers from Recorder’s Office and the Bad Check Fund to GCR.
Commissioner Houseman seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye),
and Williams (aye).

APPROVE PAYROLL

Commissioner Williams moved to approve. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

PREVIOUS MEETING MINUTES

Commissioner Williams moved to approve Previous Meeting Minutes dated March 27, 2014, with corrections.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

Commissioner Williams moved to approve Executive Session Minutes dated March 27, 2014, with corrections.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

OPENING OF BID #201403-252
INDEPENDENT AUDIT SERVICES

Commissioner Houseman noted the time is 9:12 am and the Commission will accept all bids concerning Bid
#201403-252 that come in until 9:15 am.

Purchasing Agent Ron Erickson and County Auditor Rick Findley came before the Commission to open
Proposal #201403-252 for an Independent Financial Audit. The County has received the following 4 proposals:
Beard, Boehmer & Associates out of Columbia, Missouri; KPM CPAS out of Springfield, Missouri, (two
packages); Cochran-Head Vick & Co out of Kansas City, Missouri; and Lisa C. Wright out of Columbia,
Missouri.

Mr. Erickson and Mr. Findley request that a recommendation for award be scheduled for Thursday, April 10,
2014. The Commission said that once they receive a breakdown on these proposals they will notify both Mr.
Erickson and Mr. Findley of the date for award.

SHERIFF’S DEPARTMENT COMPUTERS

Sheriff Jimmie Russell came before the Commission to discuss the computer systems within the Sheriff’s
Office. He stated the Missouri State Highway Patrol is requiring law offices they work with to update all
computers that are running Windows XP due to security issues. Sheriff Russell stated there are 26 computers in
his office that need to be updated.

Commissioner Houseman asked if the State would be picking up the costs for the upgrades since they are
requiring the change. Sheriff Russell said no that he wasn’t told that. The cost will be $679.03/computer on the
State Bid. Sheriff Russell stated a portion of these funds can be paid out of the Inmate Security Fund.

Commissioner Houseman asked that Mr. Rys would see if any other computers within the County system also
needed to be updated.

The Commission agreed to allow Mr. Rys and the Sheriff to move forward with this item.

RECESS
9:32 AM

RECONVENE
9:35 AM

SEPTIC TANK PRESENTATION

David Casaletto came before the Commission to give a presentation concerning the Ozarks Water Watch. Mr.
Casaletto stated they had received grant funds of $1,000,000 for the replacement of failed septic tanks. If the
citizen has a failed septic system and owns the home they could receive 60% (30% grant and 30% loan) funds
to replace the system; or if they are low income they could receive up to 98% of funds.

Commissioner Strahan exited the meeting at 9:55 am.

Discussion ensued regarding the history of Stone County’s ordinance regarding septic tank inspections. John
Soutee joined the discussion in regards to fees charged.

RECESS
10:04 AM

RECONVENE
10:09 AM

COURT ORDERS

Commissioner Strahan entered the meeting at 10:11 am.

Cristy Smith, Chief Deputy Clerk; and Assessor Chuck Pennel came before the Commission to present the
following court orders:
*Personal Property Add-ons (which include the months of December 2013, January 2014, and February 2014)
listed as “Exhibit A” dated April 7, 2014;

Commissioner Williams moved to accept “Exhibit A” dated April 7, 2014. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

*Personal Property Refunds and Abatements (which include abatement numbers 20150044, 20150045,
20150056, 20150058, 20150059, 20150062 – 20150064, 20150046 – 20150048, 20150050 – 20150055,
20150060, 20150061, 20150065 – 20150067) labeled as “Exhibit B” dated April 7, 2014;

The Commission questioned why some penalties are waived by the Assessor and others are not. The
Assessor will get the answer and come back.
*Real Estate Refunds and Fourth Year Tax Sales (which include abatement numbers 20150021 – 20150023,
20150024 – 20150043) labeled “Exhibit C” dated April 7, 2014;

Commissioner Williams moved to approve “Exhibit C” dated April 7, 2014. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

RECESS
10:23 AM

RECONVENE
10:27 AM

Mr. Pennel came back to the Commission and explained why he waived the penalties due to an issue of not
getting a bill because of family issues. He said they made a note in the system it was a one-time deal but would
not be granted again.

Commissioner Williams moved to approve Exhibit B dated April 7, 2014. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

DELINQUENT TAX BOOKS & SETTLEMENT

County Collector Sheila Wyatt came before the Commission to present the Delinquent Tax Books and the
Collector’s Annual Settlement.

Commissioner Williams moved to accept the Delinquent Real Estate Tax Books as of February 28, 2014; and
the Delinquent Personal Property Tax Books as of February 28, 2014. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Williams moved to accept the Annual Settlement presented by the Collector. Commissioner
Strahan seconded the motion. Discussion ensued regarding CID’s versus TIFF’s. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

BOARD APPOINTMENTS

Commissioner Houseman stated the following boards have vacancies:

*Developmentally Disabled Board:
Commissioner Williams moved to appoint Tuesday Blair to the Developmentally Disabled Board.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(aye), and Williams (aye).

*Enhanced enterprise zone:
One appointment is needed. The Commission will wait for this appointment.

*Board of Equalization:
Commissioner Strahan moved to appoint Randy Casey to the Board of Equalization. Commissioner
Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

*Planning & Zoning:
Two appointments are needed for the following townships: Branson and Swan.

*911 Advisory Board:
Two positions are open. Commissioner Williams moved to appoint Doug Baker to the Taney County
911 Advisory Board. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye). One position is still open.

*Taney County Transportation Advisory Board:
The Commission will reset a time to meet with the Taney County Transportation Advisory Board
regarding the district lines.

EXECUTIVE SESSION PER SECTION 610.021 (1) (2) (3) (12)

Commissioner Williams moved to enter Executive Session per section 610.021 (1) (2) (3) (12). Commissioner
Strahan seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Williams (aye).
ENTER EXECUTIVE SESSION
10:57 AM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
12:30 PM

IDA BOARD APPOINTMENTS

Commissioner Houseman stated the Secretary of State’s Office had previously unincorporated the Taney
County IDA, but the issues have been corrected and the board is to be once again appointed.

Commissioner Williams moved to appoint the following to the IDA Board: Cy Murray for a six year term,
Carless Osbourn for a six year term, Charles Pugh for a five year term, Mark Weisz for a five year term, Jonas
Arjes for a four year term, and Scott Skoglund for a four year term. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Strahan moved to adjourn. Commissioner Williams seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
12:34 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.