Commission Minutes

OFFICIAL MINUTES
MARCH 27, 2014, 18TH DAY OF
THE JANUARY ADJOURN TERM

PRELIMINARY STUDY

The County Commission met in the Commission Conference Room at 8:30 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the concerns and business of the day.

FORMAL AGENDA

The County Commission met in the Commission Conference Room at 8:58 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the March 27, 2014 meeting to order at 8:58 am in the Commission
Conference Room.

COMMISSION REMARKS

There were no Commission remarks.

EXECUTIVE SESSION PER SECTION 610.021 (1) (2) (3) (12)

Commissioner Strahan made a motion to enter Executive Session pursuant to RSMo 610.021 (1) (2) (3) (12).
Commissioner Houseman seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(aye), and Williams (absent).

EXECUTIVE SESSION
8:58 AM

Commissioner Williams entered the meeting following the opening motion.

RECESS EXECUTIVE SESSION
12:05 PM

RECONVENE EXECUTIVE SESSION
1:04 PM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
1:04 AM

APPROVE PREVIOUS MEETING MINUTES

Commissioner Strahan moved to approve Previous Meeting Minutes dated January 27, 2014; February 20 and
27, 2014; and March 6, 17, 20, and 24, 2014; with corrections. Commissioner Williams seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Strahan moved to approve Executive Session Minutes dated January 2, 21, and 27, 2014;
February 18, 20, 24, and 27, 2014; and March 6, 10, 17, and 20, 2014; with corrections. Commissioner
Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams
(aye).

MODOT MONTHLY UPDATE

Beth Schaller came before the Commission to present the follow MoDOT update:
*Met with Big Cedar concerning the PGA Tournament in June regarding traffic control.
*SMCOG had a Priority Transportation Meeting for Taney County regarding thoughts on highest priorities
within the county.
*Highway 76 overlay and the correction of the curve between Highway 265 and Highway 465 will be the only
major construction going on in the county this year.
*In the process of updating the signs at Highway 160 and F Highway.
*Research the safety concern that Commissioner Williams had asked concerning Highway 65 and College of
the Ozarks due to pedestrian traffic at night.

FUNDING AGREEMENTS FOR CITY OF HOLLISTER

John Soutee and Terry Breshears, Director of Public Works with the City of Hollister, came before the
Commission concerning the following two funding agreements with the City of Hollister: SCADA Upgrade
and a Main Breaker Upgrade.

Commissioner Williams moved to approve the Intergovernmental Funding Agreement between Taney County,
Missouri, and the City of Hollister concerning the Hollister WWTP SCADA (Supervisory Control and Data
Acquisition) System Project. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Williams moved to approve the Intergovernmental Funding Agreement between Taney County,
Missouri, and the City of Hollister concerning the Hollister WWTP Main Electrical Breaker Upgrade Project.
Commissioner Strahan seconded the motion. Commissioner Strahan asked that in the future they could provide
a percentage breakdown of usage for the equipment that is being replaced. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

SCOTT STARRETT – ACTIVITIES UPDATE

Scott Starrett came before the Commission to give the following update:
*Three outstanding Transfer Station items requested by DNR have been completed. Projected costs of DNR
required work at the Transfer Station was reduced from $180,000.00 to slightly over $8,000.00.
*A grant for improvements at the Transfer Station. He said he has the first round of approval on
this grant and waiting for an approval from DNR.

Commissioner Strahan thanked Mr. Starrett for his work.

COUNTY RECPLEX

Commissioner Houseman stated the main issue has been approached by the Public is the possibility of the
County getting involved in a RecPlex in the eastern part of the County. Commissioner Strahan agreed that he
had also received many calls concerning this and the funding.

Commissioner Houseman suggests an appointment of a committee that would work with other committees and
organizations to garner ideas and bring that information back to the Commission. Commissioner Williams isn’t
positive that a RecPlex on the eastern side would be able to sustain itself and he is hesitant to place a tax burden
on the citizens for something that wouldn’t sustain it. Commissioner Houseman asked the Commissioners to
suggest a couple of names for this committee.

Commissioner Houseman opened the meeting for Public Comments concerning this item.

Patricia Dooley from Kissee Mills came before the Commission with the following remarks: she is in favor of a
committee being formed and she is also in favor of a RecPlex being built on the eastern side.

BRAD ALLBRITTON – SEWER ISSUE

Brad Allbritton came concerning the bank erosion of Bee Creek, along Sycamore Road that is close to Cozy
Cove. He stated they had been contacted by the home owners association from Cozy Cove who thinks the
problem started when the sewer came through. It has been brought to their attention of the possibility for
funding through the NRCS (National Resource Conservation Services).

Mr. Allbritton stated the flooding damage to the creeks last year in Taney County might qualify for this
program if funding is still available. He was told it would be better if the County makes the request since it
concerns the entire County. He said Bee Creek is one need but the County may have other needs that occurred
during that same time of flooding due to stream bank erosion and debris being swept downstream.

Commissioner Strahan asked Mr. Allbritton to contact Mr. Haes with the Taney County Road & Bridge due to
problems in the County with bank erosion.
Commissioner Strahan moved to approve the letter for the National Resource Conservation Services’ assistance
as presented. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

RECESS
2:08 PM

RECONVENE
2:14 PM

DRUG COURT LETTER OF SUPPORT

Commissioner Strahan moved to approve the Letter of Support for the Drug Court Program. Commissioner
Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams
(aye).

BOARD APPOINTMENTS

The Commission will need to gain more information for this item.

RECESS
2:23 PM

RECONVENE
2:34 PM

Commissioner Strahan was not present for the remainder of the meeting.

BID RECOMMENDATION FOR FORD TRUCK ENGINE REPLACEMENT #201402-250

Purchasing Agent Ron Erickson and Road & Bridge Administrator Randy Haes came before the Commission to
present formal recommendation for Bid #201402-250 - Ford Truck Engine Replacement. The County received
the following two bids: Friendly Ford at $5,851.00; and Tri-Lakes Ford at $6,582.44.

Mr. Haes recommends award the bid to Friendly Ford. Discussion ensued regarding the specs of the bid.

Commissioner Williams moved to award Bid #201402-250 to Friendly Ford. Commissioner Houseman
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (absent), and Williams (aye).

DAILY STAFF REVIEW AND AGENDA REQUESTS

Shanna Tilley came before the Commission to review the day’s business and agenda requests.

Commissioner Williams moved to adjourn. Commissioner Houseman seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (absent), and Williams (aye).

ADJOURN
2:50 PM

The minutes were taken and typed by Chief Clerk Cristy Smith and Deputy Clerk Stacey Clemans.