Commission Minutes

OFFICIAL
MARCH 20, 2014, 16TH DAY OF
THE JANUARY ADJOURN TERM

PRELIMINARY STUDY MEETING

The County Commission met in the Commission Conference Room at 8:48 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

The Commission met to review the day’s business and County concerns.

FORMAL AGENDA

The County Commission met in the Commission Conference Room at 9:01 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the March 20, 2014, meeting to order at 9:01 am in the Commission
Conference Room.

COMMISSION REMARKS

Commissioner Strahan stated he had spoken with several people in regards to the Senior Board building a
RecPlex facility on the eastern side of the County. The Commission would place this item on the agenda for a
future meeting.

FIRE DAMAGED PROPERTY

Sherri Veltkamp came before the Commission to present an issue to waive the fees of the Transfer Station for a
couple that has had a house fire and has few funds for the fees for dumping. She is asking the Commission to
do this for a temporary timeframe on the behalf of this couple. Discussion ensued regarding the property’s
location, acreage, and community support for the family.

Commissioner Strahan had stated it would be difficult for the County to take on every burn-out situation, but
that he doesn’t have a legal opinion on the matter.

Commissioner Houseman asked if the Commission could ask Scott Starrett to look into this situation
concerning the septic, state setbacks, and the possibilities of burying the debris. The Commission agreed to
have Mr. Starrett work on this and bring information back to them. Discussion ensued about possibilities to use
the County Spring Clean-up days.

COURT ORDERS

Chief Deputy Clerk Cristy Smith with the County Clerk’s Office came before the Commission to present the
following Court Orders: Fourth Year Tax Sale Properties (which include abatement numbers 20150002 -
20150011) labeled Exhibit A dated March 20, 2014; Personal Property Refund, Personal Property Abatements,
Real Estate Abatements, and Real Estate Refund (which include abatement numbers 20150001, 20150012 -
20150020) labeled Exhibit B dated March 20, 2014.

Commissioner Strahan moved to approve Exhibit A dated March 20, 2014. Commissioner Williams seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Strahan moved to approve Exhibit B dated March 20, 2014. Commissioner Williams seconded
the motion. Discussion ensued regarding the process of prorating the taxes. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

Assessor Chuck Pennel asked the Commission concerning a property that during the 2013 Summer BOE
lowered the value of a lot and the owner thought it would have also been lowered for 2012. The citizen stated
that if the 2012 taxes weren’t also lowered then he stated he would just let the property go back for the taxes.

Commissioner Houseman stated that if this is presented by way of abatement then the Commission could look
at it. Assessor Pennel stated he wasn’t in agreement that this should be done, but this gentleman was told that
the County Commission had authority to do this. The Commission suggested this item to be held over for the
2014 Summer BOE.
Chief Deputy Clerk Cristy Smith stated that Summer BOE only deals with the current tax year, but the Court
Order process deals with previous years. Commissioner Houseman asked Ms. Smith to research this item and
bring the information back to the Commission.

BID #201402-251 RECOMMENDATION
DODGE CHARGER PATROL CARS

Purchasing Agent Ron Erickson and Sheriff Jimmie Russell came before the Commission to present formal
recommendation for Bid #201402-251 Dodge Charger Patrol Cars. The County received the following three
responses:

*Tri-Lakes Motors with a bid of $24,709.00 per car.
*Earl’s Dodge with a bid of $24,417.00 per car.
*Landmark Dodge with a bid of $24,667.00 per car.

Sheriff Russell recommends the Commission award the bid to Tri-Lakes Motors due to proximity of the
dealership. It was noted the County would either have the vehicles shipped or would go and pick these vehicles
up. It was also noted these bids were lower than the State Bid.

Commissioner Strahan moved to award Bid #201402-251 to Tri-lakes Motors, due to locality and the expense
of going to get the vehicles, as per recommendation of the Sheriff. Commissioner Williams seconded the
motion. It was noted this is for five patrol cars – three coming from the County Contingency Fund and two
from the Inmate’s Security Fund. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams
(aye).

SENIOR TAX ISSUE

Josh Smith came before the Commission to discuss the possibility of repealing the Senior Tax. He stated 750
signatures were required to establish the tax and have it placed on the ballot. Commissioner Houseman stated
he had received a legal opinion from the County Counsel. He explained the attorney believes there is a statute
that can be used to repeal the tax but they are still looking for that statute. Discussion ensued regarding the
formation of the tax.

Mr. Smith would like to have answers for how many signatures are needed on the petition to get the question on
the ballot and what the language would need to be on the ballot. Commissioner Strahan thinks this would be
the petitioners’ responsibility to get this information and then present it to the Commission and not the County’s
responsibility. Discussion ensued regarding this issue. Commissioner Houseman stated that he feels the
Commission would determine how many signatures would be needed on the petition, but he agrees with
Commissioner Strahan that the language of the petition and ballot would need to come from the petitioners.

Commissioner Houseman stated it would need to be researched on who would be paying for the election. He
also stated it would be in the best interest of the County to get further legal opinion on these questions. The
Commission agreed to speak with County Counsel.

Commissioner Williams moved to allow this legal opinion to go out to the Public upon request based upon the
opinion of County Counsel. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), Williams (aye).

RECESS
10:08 AM

RECONVENE
10:18 AM

ROAD & BRIDGE UPDATES

Randy Haes, David Stottle, Harlan Collins, and Devin Huff came before the Commission to present the
following update:

*CastleRock-O-15: the road needs an area of about 700’ to be filled before it is resealed. Discussion ensued
regarding drainage options for this road. Commissioner Strahan wants the Commission to go and look
at this road to get options before Mr. Haes moves forward.
*Clayton Road-76-125: they have not been able to find any more information on this road. Mr. Haes would
like to survey the end of this road. Discussion ensued regarding the current maintenance of Clayton
Road. Mr. Haes will speak with the property owner to see if they are content with the current
maintenance.
*Spray Truck Training: next Tuesday will be the training for the spray truck.
*Pick-ups: Road & Bridge would like to purchase five trucks. Mr. Haes stated that the local dealers stated they
would be competitive with the State Bid. The Commission directed Mr. Haes to go out to bid for these
trucks.
*Petitioned Roads: Mr. Haes asked if the Commission would like to set a date for Petitioned Roads. The
Commission said to wait until a later date in the year so the Commission can see how much money will
be available in the County’s Budget. Discussion ensued regarding Edison Lane. The Commission
asked Mr. Haes to speak with the property owners concerning the road standards for Taney County.
Discussion ensued regarding Howell Drive.
*Spring Clean-up: Mr. Haes would like to set a date for the Spring Clean-up.

Commissioner Strahan moved to conduct “Spring Clean-Up” from 8:00 am to 3:30 pm on April 4 and 5,
2014. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

*Auction Items and Auction Service: Discussion ensued regarding possible items for the auction and possible
auction company “Purple Wave”. The Commission agreed to let Mr. Haes and Mr. Erickson move
forward with this item.
*Surplus pile of 5/8” clean aggregate: The Commission agreed to let Mr. Haes speak with the sewer
department to see if they could use it.
*Bids: Road & Bridge has the following items out for bid: fuel, guardrail, materials (aggregate, road oils,
bituminous mixes), motor oil, and deicing materials. A bid for Painting of trucks will go out to bid
soon.

EXECUTIVE SESSION
PER SECTION 610.021 (3)

Commissioner Strahan moved to enter Executive Session per section 610.021 (3). Commissioner Williams
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXECUTIVE SESSION
11:17 AM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Houseman seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
12:12 PM

DAILY STAFF REVIEW AND AGENDA REQUESTS

The Commission met with their staff to review the day’s business and agenda requests.

Assessor Chuck Pennel came before the Commission to request an agenda item. He would like to speak to the
Commission regarding the Central Taney County Fire District. Discussion ensued regarding the pros and cons
of placing this item on the agenda for a future meeting. Mr. Pennel was informed that Commissioner
Houseman was working to find a viable solution to existing problems. The Commission agreed to put this item
off until more information can be obtained.

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
12:45 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.