Commission Minutes

OFFICIAL
FEBRUARY 27, 2014, 12TH DAY OF
THE JANUARY ADJOURN TERM

PRELIMINARY STUDY MEETING

The County Commission met in the Commission Conference Room at 8:30 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (absent).

Commissioner Houseman and Commissioner Strahan met to review the day’s business, as posted.

Commissioner Williams entered the meeting at 8:58 am.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:06 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the February 27, 2014, meeting to order at 9:06 am in the Commission Hearing
Room.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve checks #338657 - #338741. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

COURT ORDERS

Chief Deputy Clerk Cristy Smith with the County Clerk’s Office came before the Commission to present the
following Court Orders: Personal Property Refunds (which include abatement numbers 20141003 and
20141004) and a Real Estate Abatement (which include abatement numbers 20141005) labeled Exhibit A dated
February 27, 2014.

Commissioner Williams moved to approve Exhibit A dated February 27, 2014. Commissioner Strahan
seconded the motion. Commissioner Houseman noted that this is a motion that covers two Personal Property
Refunds and one Real Estate Abatement. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

PATROL CARS

Sheriff Russell came before the Commission to discuss replacing five patrol cars. He has funds within a special
Sheriff’s 2014 Fund to replace two of the vehicles, but he is asking the Commission to replace the other three.
The vehicles are on the State Bid List at $23,645.00 per car. Mr. Russell informed the Commission the last day
to be able to order these vehicles on this year’s cycle is March 31, 2014.

Commissioner Houseman explained how these vehicles were budgeted for this year and he recommends the
Commission pay for these cars out of the Contingency Fund.

Commissioner Strahan moved to purchase the five cars with the cost of three of the cars coming out of the GCR
Contingency Fund. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

PENALTIES & INTEREST
#18-7.0-36-000-000-021.027

Deb Wilkerson came before the Commission to discuss penalties and interest on parcel #18-7.0-36-000-000-
021.027. She stated that in 2012 the Collector’s Office had received a request from the taxpayer to change the
address so that his bill would be sent timely the next time. Policy is that once the change is made in the
Collector’s Office then that information is sent to the Assessor’s Office to upgrade their information. We are
not sure what has happened but the address didn’t get changed so his bill went out again in 2013 with the old
address. The taxpayer is now coming to the Commission and asks that those penalties and interest be waived
because it was an error on the County’s part for the year of 2013 only. Ms. Wilkerson stated the statute that
gives the Commission that authority is 52.240.
Commissioner Houseman asked if there was recommendation by the County Collector. Ms. Wilkerson stated
the Collector said she had no objection if the Commission feels the penalties and interests should be waived
based on upon it being a County error and qualifies under RSMo. 52.240. Commissioner Houseman asked if the
Collector had a specific recommendation. Ms. Wilkerson stated that the Collector feels it is a County error but
the decision is the Commission’s and it isn’t a decision that she can make.

Commissioner Strahan moved to waive penalties and interest on for the 2013 tax year for the parcel #18-7.0-36-
000-000-021.027. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

SEWER DISTRICT DISCUSSION

TCRSD Administrator Brad Allbritton came before the Commission to discuss a change in the 2014 Budget.
He notified the Commission that due to needed approvals pushing the Lakeway Village project into 2015 for
construction so he would like to use $1,000,000 during 2014 for the following projects:

*Mildred Extension
*Grinder Pump Upgrades
*Continuing I & I Issues
*Master plan Update
*National Enzyme Company Sewer Extension
*Flood Remediation PP1, SC1, SC4
*Bee Creek SRF (loan payment DNR fees)

Commissioner Williams moved to approve the TCRSD 2014 Capital Improvement Budget Amendment projects
dated February 27, 2014. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

SHOW ME HEROES ON THE JOB TRAINING PROGRAM

Bill Smillie and Al Smith came before the Commission to discuss the Show Me Heroes on the Job Training
Program. This program is for businesses who hire discharged veterans within the first year they leave the
service. With this program an employer could be reimbursed 50% of the wages of the workers hired through
this program for their training.

Commissioner Strahan asked if this program could be used for Temporary/Full Time positions. He was told
that shouldn’t be a problem since the County is eventually moving these employees to Permanent/Full Time
positions.

Mr. Smith stated he will search out the eligible veterans for the County and he will not advocate for people who
would not make good employees.

The Commission asked Mr. Smith to work with the HR Department to get Taney County onboard with this
program.

RECESS
10:05 AM

RECONVENE
10:30 AM

EXECUTIVE SESSION
PER SECTION 610.021 (1) (2) (3) (12)

Commissioner Williams moved to enter Executive Session per section 610.021 (1) (2) (3) (12). Commissioner
Strahan seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Williams (aye).

EXECUTIVE SESSION
10:30 AM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Houseman seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
12:05 PM

RECESS
12:05 PM

RECONVENE
2:20 PM

Commissioner Williams was not present for this part of the meeting.

DAILY STAFF REVIEW AND AGENDA REQUESTS

The Commission met with their staff to review the day’s business and agenda requests.

Commissioner Strahan moved to adjourn. Commissioner Houseman seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (absent).

ADJOURN
2:33 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.