Commission Minutes

OFFICIAL
February 10, 2014, 8th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Conference Room at 8:40 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review the day’s business.

CALL TO ORDER

The Commission met in the Commission Hearing Room at 9:04 am, with all Commissioners present.
Commissioner Houseman called the meeting to order.

COMMISSION REMARKS

Commissioner Strahan thanked the County Road & Bridge Department for their continued work during this
winter’s snow storms. Commissioner Houseman also thanked and congratulated the Road & Bridge
Department, especially for their assistance to MoDOT, resulting in the clearing of multiple road blocks on
Missouri Hwy 76.

MONTHLY BUDGET REPORT

Auditor Rick Findley presented the monthly budget report to the Commission. This included all fund balances
at the end of January 2014, and the percentage of monies spent within each department.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve checks 338377-338512, warrants 5921-5926, and a journal entry for
postage. Commissioner Strahan seconded the motion. The motion passed by vote: Strahan (aye), Houseman
(aye) and Williams (aye).

APPROVAL OF PAYROLL

Commissioner Williams moved to approve payroll. Commissioner Strahan seconded the motion. The motion
passed by vote: Strahan (aye), Houseman (aye) and Williams (aye).

RUNWAY LIGHTING PROJECT – ORDINANCE AND RECONSTRUCTION CONTRACT

Mark Parent with the M. Graham Clark Downtown Airport came before the Commission to present two
documents related to the project: an Ordinance which was required by MoDOT allowing for the Presiding
Commissioner to be empowered to sign the grant agreement; and the Airport Aid Agreement which allows for
the reimbursement of funds for the project costs.

Commissioner Houseman read the Ordinance heading aloud, as follows: “An Ordinance to authorize the
County Commission to execute a contract between the County of Taney and the Missouri Highways and
Transportation Commission providing for Airport Aid Agreement/Reimbursement of funds for airport
maintenance.”

Commissioner Williams moved to approve Ordinance #2014-10. Commissioner Strahan seconded the motion.
The motion passed by vote: Strahan (aye), Houseman (aye) and Williams (aye).

Commissioner Strahan moved to approve the Contract for Construction with Ewing Electrical, MoDOT Project
#AIR 136-101A, Garver Project #12041471. Commissioner Williams seconded the motion. The motion passed
by vote: Strahan (aye), Houseman (aye) and Williams (aye).

RECESS
9:23 AM

RECONVENE
9:28 AM
Commissioner Houseman announced that the Planning & Zoning evening meeting had been cancelled due to
the weather.

UNIVERSITY OF MISSOURI EXTENSION UPDATE

There were no representatives from the Extension Office available to provide an update.

BIOSOLIDS CHANGE ORDER

John Soutee, Taney County Employee and Travis Heier with HDR Engineering came before the Commission to
present Change Order #2 for the Biosolids Project, asking for an amount of $6,372.67 to be obtained through
the County via the Sewer Sales Tax monies. The project change came about due to the Cooper Creek facility
not having sufficient drains to provide for proper exhaust of fumes or water removal.

Commissioner Strahan moved to approve Change Order #2 for the Tri-Lakes Biosolids Project. Commissioner
Williams seconded the motion. The motion passed by vote: Strahan (aye), Houseman (aye) and Williams
(aye).

RECESS
9:34 AM

RECONVENE
9:39 AM

FEE AGREEMENT

Assessor Chuck Pennel came before the Commission with the presentation of a fee agreement between William
McCullah and Taney County for special representation services for the Assessor’s office.

Commission Strahan moved to approve the Fee Agreement by and between William McCullah and Taney
County for Mr. McCullah to act as a Special County Counselor for the Assessor. Commissioner Williams
seconded the motion. The motion passed by vote: Strahan (aye), Houseman (aye) and Williams (aye).

H.R./PERSONNEL POLICY

Linda Sorenson, H.R. Administrator, brought before the Commission the finalized version of the 2014 Human
Resources Personnel Policy. The recommended policy has been developed by Taney County elected officers.
Commissioner Houseman read aloud the Purpose portion of the policy. Mrs. Sorenson explained that her next
steps, upon approval of the Commission, would be to post the policy online, distribute copies to all employees,
and to request that employees decide on which of the two vacation plan options they would choose.
Commissioner Houseman asked that Mrs. Sorenson also forward the policy to the County Commissioners
Association (CCAM) as they are amassing policies on their new website.

Commissioner Williams moved to approve the Personnel Policy. Commissioner Strahan seconded the motion.
The motion passed by vote: Strahan (aye), Houseman (aye) and Williams (aye).

ROAD VACATIONS

Road & Bridge Administrator Randy Haes presented the Amended Petitions to Vacate Lakeshore, Lakeside and
a portion of Ravine Drives, contingent on the cul-de-sac being built and completed on Lakeshore Drive.

Commissioner Williams reviewed the map with Randy Haes and determined that a portion of Devil’s Pool, not
defined in the vacations, needed to be included so that a turn-around would remain.

Commissioner Williams moved to approve the Road Vacation of Lakeside Drive, contingent upon the
completion of the Lakeshore cul-de-sac, attached. Commissioner Strahan seconded the motion. The motion
passed by vote: Strahan (aye), Houseman (aye) and Williams (aye).

Commissioner Williams moved to approve the Road Vacation of a Portion of Lakeshore Drive, contingent upon
the completion of the Lakeshore cul-de-sac, attached. Commissioner Strahan seconded the motion. The motion
passed by vote: Strahan (aye), Houseman (aye) and Williams (aye).

Commissioner Williams moved to approve the Road Vacation of a Portion of Devil’s Pool, legally described in
Exhibit A dated February 10, 2014. Commissioner Strahan seconded the motion. The motion passed by vote:
Strahan (aye), Houseman (aye) and Williams (aye).
Commissioner Williams moved to approve the Road Vacation of Ravine Drive. Commissioner Strahan
seconded the motion. The motion passed by vote: Strahan (aye), Houseman (aye) and Williams (aye).

BOARD APPOINTMENTS

Commissioner Strahan moved to re-appoint Ray Edwards as the Cedarcreek Township Representative on the
Planning & Zoning Board. Commissioner Williams seconded the motion. The motion passed by vote: Strahan
(aye), Houseman (aye) and Williams (aye).

Commissioner Strahan moved to re-appoint Sherri Coffelt to the Board for the Developmentally Disabled.
Commissioner Williams seconded the motion. The motion passed by vote: Strahan (aye), Houseman (aye) and
Williams (aye).

Commissioner Strahan moved to appoint Gerald Yeary to the Sewer Board. Commissioner Williams requested
that the appointment be held off until the Commission could talk with other individuals. Commissioner Strahan
rescinded his motion. Commissioner Houseman asked that the discussions be expedited, as the Board was
made of a very small number of people.

Commissioner Strahan moved to re-appoint Tom Gideon to the Board of Adjustment. Commissioner Williams
seconded the motion. The motion passed by vote: Strahan (aye), Houseman (aye) and Williams (aye).

The Commission postponed the remaining appointments until Thursday, February 20, 2014.

RECESS
10:54 AM

RECONVENE
11:39 AM

DAILY STAFF REVIEW & AGENDA REQUESTS
(TANEY COUNTY COMMISSION CONFERENCE ROOM)

The Commission met with Shanna Tilley to review requests and set a tentative agenda.

RECESS
11:45 AM

RECONVENE
1:00 PM

ROUNDTABLE DISCUSSION WITH SEWER BOARD
(TANEY COUNTY COMMISSION CONFERENCE ROOM)

Brad Allbritton, Administrator for the Taney County Regional Sewer District, discussed the following points
with the Commission:

1. The Sewer Board and County would like to finalize the 2014 Project Funding Agreement.
Commissioner Houseman suggested that a single, generic funding agreement could be produced,
simplifying the process for municipalities to apply for funds by avoiding the need for a repeatedly
amended funding request being made by each entity. Mr. Albritton agreed to the idea.
2. Mr. Albritton stated that the Sewer Board was currently seeking a Water Shut-Off Agreement with the
individual who owned the water system in the Lakeway Project area.
3. The Sewer Board was wondering if monies could be diverted from other projects that have been placed
on hold towards the Mildred Project.

Commissioner Strahan suggested that if names and locations for particular projects were going to be
discussed the group should go into Executive Session, as he did not wish for communities or individuals to
send letters or makes comments to the Commission asking about what the budgeting was for this year, and
that he wished to avoid any controversies that might result. Mr. Albritton stated that he did have real estate
acquisitions to discuss, agreements, etc.

The Sewer Board entered Executive Session.
 EXECUTIVE SESSION PER SECTION 610.021(1)(2)(3)(12)
(TANEY COUNTY COMMISSION CONFERENCE ROOM)

Commissioner Strahan made a motion to enter Executive Session pursuant to RSMo 610.021(1), (2), (3) &
(12). Commissioner Williams seconded the motion. The motion passed by roll call vote: Strahan (aye),
Houseman (aye) and Williams (aye).

The Sewer Board also voted to go into Executive Session.

INTO EXECUTIVE
1:16 PM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams made a motion to exit Executive Session and Adjourn the meeting. Commissioner
Strahan seconded the motion. The motion passed by roll call vote: Strahan (aye), Houseman (aye) and
Williams (aye).

OUT OF EXECUTIVE & ADJOURN
4:46 PM

The minutes were taken and typed by Cristy Smith, Chief Deputy Clerk.