Commission Minutes

OFFICIAL
JANUARY 27, 2014, 6th DAY OF
THE JANUARY ADJOURN TERM

PRELIMINARY STUDY MEETING

The County Commission met in the Commission Conference Room at 8:30 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present).

The Commission met to review the day’s business and County concerns.

PUBLIC COMMENT

There was no Public Comment at this time.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:04 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the January 27, 2014, meeting to order at 9:04 am. Auditor Rick Findley led
with prayer and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

There were no Commission Remarks at this time.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #338300 – #338357, and
#338295; Warrants #5916; and a Transfer from Collector’s 850 Account to GCR 101 Account. Commissioner
Strahan seconded the motion. Commissioner Houseman asked if the other two commissioners had met with
that department to get the answers to the questions that had been raised concerning the withheld check from last
week. Commissioner Houseman stated he had not met with that department yet. The check was held because
the amount of money they asked for was not in the budget for the specific purpose the check was written.
Commissioner Houseman suggested the Commission meet with that person and the representative from the
Court during the Executive Session that is scheduled later today to talk about this since it deals with personnel.
Commissioner Strahan withdrew his second. Motion dies for lack of a second.

Commissioner Strahan moved to approve Accounts Payable as follows: Checks #338300 – #338357; Warrant
#5916; Journal Entry for paper usage; and a Transfer from Collector’s 850 Account to GCR’s 101.
Commissioner Williams seconded the motion. There was discussion concerning the held check and paying for
things for State employees. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

APPROVAL OF PAYROLL

Commissioner Williams moved to approve Payroll. Commissioner Strahan seconded the motion. Ms. Bilyeu
has included the changes that HR had given her and that it is retro-active to January 1, 2014. Mr. Findley
notified the Commission that there were two elected officials that were not in agreement with the increases.
Commissioner Strahan stated the Commission will meet with those elected officials to discuss this. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

PENALTIES & INTEREST

County Collector Sheila Wyatt came before the Commission to discuss the waiving of penalties and interest for
parcel #17-4.0-18-001-006-004.010. She stated that it was her recommendation to waive those penalties and
interest.

Commissioner Williams moved to waive penalties and interests as recommended by the Collector for parcel
#17-4.0-18-001-006-004.010. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).
MODOT MONTHLY UPDATE

Beth Schaller came before the Commission to present the following MoDOT Monthly Update:

*She stated the Maintenance Division is having a budget meeting today to discuss the shortfall in Maintenance
Funds due to the severe winter weather. She stated the large hot mix overlays may not be completed this
year due to this shortfall in funds. The MoDOT Commission has also frozen the state-wide program for
the year due to financial projections for years of 2016, 2017, 2018. She also stated that cost share
projects will be placed on hold for at least one year.
*A re-alignment of the High Road and Highway 276 will take out the “s” curves and just make a large
gradual curve.

TREASURER’S SEMI-ANNUAL REPORT

County Treasurer Melanie Smith came before the Commission to present the Treasurer’s Semi-Annual Report.
She stated this in regards to the Final Settlement and Investment Report of the Taney County Treasurer as of
December 31, 2013. The Total Budget Funds was $47,571,323.73 and Treasurer’s Funds of $1,127,661.23.
This money is invested in the following three different categories: Cash Account $8,287,835.76; Certificates of
Deposits $33,860,134.34; and Agencies $6,551,014.86.

Commissioner Strahan moved to accept the Final Settlement and Investment Report as of January 27, 2014, as
presented by County Treasurer Melanie Smith. Commissioner Williams seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ORDER FOR ACH OF BANK FEES

County Treasurer Melanie Smith presented the following Order for ACH of Bank Fees:

ORDER FOR ACH OF BANK FEES
FOR 2014

WHEREAS the Taney County Treasurer, has arranged for ACH of Bank Fees for Insufficient Check
Fees and Stop Payment Fees for the Treasurer’s Checking Account, as needed when funds are distributed to
The Bank of Missouri:

WHEREAS these fees are stated as part of the bid agreement between the Taney County Commission
and The Bank of Missouri;

WHEREAS time is of the essence in completing transactions for The Bank of Missouri and the Taney
County Treasurer;

NOW, THEREFORE BE IT ORDERED BY THE COMMISSION OF TANEY COUNTY, MISSOURI,
THAT;

1. The County Treasurer is to implement and facilitate all fees assessed to Treasurer’s Checking
Account by The Bank of Missouri.
2. For each transaction after being notified by The Bank of Missouri, the County Treasurer is to make
note of the amount withdrawn and record said amount into the correct funds.

Commissioner Strahan moved to approve the Order for ACH of Bank Fees for 2014 as presented by the County
Treasurer Melanie Smith. Commissioner Williams seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

COURT ORDERS

Cristy Smith, Deputy Clerk with the County Clerk’s Office, came before the Commission to present the
following Court Orders: Personal Property labeled Exhibit A dated January 27, 2014, (which include abatement
numbers 20140950, 20140951, 20140962, 20140966, 20140947, 20140952, 20140953, 20140955-
0201420140958, 20140960, 20140961, 20140963, 20140964); and Real Estate Refund Abatement labeled
Exhibit B dated January 27, 2014, (which include abatement number 20140965).

Commissioner Williams moved to approve Exhibit A dated January 27, 2014. Commissioner Strahan seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Williams moved to approve Exhibit B dated January 27, 2014. Commissioner Strahan seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).
COMMISSIONER REMARKS

Commissioner Strahan stated the County Commission was going to make a recommendation for a program that
would help with the pumping of from 500 to 1,000 septic tanks this year. He just wanted to make the Public
aware of this decision.

ASSESSMENT MAINTENANCE PLAN

County Assessor Chuck Pennel came before the Commission to discuss the 2014-2015 Assessment
Maintenance Plan. Commissioner Houseman stated he would like the following statement to be added to the
plan:
“Revenues requested within the 2014 and 2015 Budgets will be contingent upon funds received through
the State of Missouri for the years 2013, 2014, 2015.”

Mr. Pennel did not disagree with the statement being added to the Assessment Maintenance Plan. He also asked
in regards to the Assessor’s Budget that an amount of $75,000.00 be placed back into his requested budget.
Commissioner Houseman stated the Commission has taken it one step further and has placed $150,000 in a line
item named “Transfers” to the Assessor’s Office in case of default of the State to send their funding.

Commissioner Williams moved to approve the 2014 and 2015 Assessment Maintenance Plan as presented by
the County Assessor with the additional language as read above. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

2014 BUDGET

County Auditor Rick Findley came before the Commission to discuss the Taney County 2014 Budget.
Commissioner Houseman stated the County Auditor had found needed corrections due to the totals not zeroing
out correctly within his presented totals for smaller funds.

Commissioner Williams moved to approve the 2014 Appropriation Order and corrections to the 2014 Budget as
requested by County Auditor. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

RECESS
10:20 AM

RECONVENE
1:02 PM

EXECUTIVE SESSION – LEGAL UPDATE
PER SECTION 610.021 (1) (2) (3) (12)

Commissioner Strahan moved to enter Executive Session per section 610.021 (1) (2) (3) (12). Commissioner
Houseman seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Williams (absent).

EXECUTIVE SESSION
1:02 PM

Commissioner Williams entered the meeting at 1:05 pm.

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
3:31 PM

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
3:31 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.