Commission Minutes

OFFICIAL
OCTOBER 7, 2013, 1ST DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review the day’s business.

PUBLIC COMMENT

Linda Wooster came before the Commission to discuss a piece of property near Shadow Rock that needed to be
mowed and asked about a mowing schedule. Commissioner Houseman stated that the Commission noted the
complaint and would look into it.

Joe Rasnick came before the Commission to discuss about Bass Pro wanting to change a road near his mother’s
house. He didn’t know if there was a way that you could insure that a safe road was installed and maintained.
He was concern about the county vacating the road and then not being able to have a safe and well maintained
road.

CALL TO ORDER

Commissioner Houseman called the October 7, 2013, meeting to order at 9:02 am and Auditor Rick Findley
offered the opening prayer. Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

Commissioner Houseman would like to place a legal notice in the paper this week concerning a Budget Hearing
and then have that hearing on Tuesday, October 15, 2013.

ROAD VACATIONS

Frank Cottey, Commission Counsel, came before the Commission to discuss the following road vacations:
Cook Road,

Brian Wade, with Big Cedar LLC and White Oak Ventures both owned by Mr. Morris, came before the
Commission to discuss roads they would like the Commission to vacate within a subdivision where all of the
lots except for two are either owned by Big Cedar or White Oak. He stated they are in the process of building a
more direct route to the outer artery on Dale Drive, and that Taney County Road & Bridge have been out to
look at the road and Mr. Haes agreed that Big Cedar LLC and White Oak Ventures are building it to county
specifications and stated that the citizens would not have access issues as far as he is aware. Mr. Wade stated
they are asking for vacation of roads that are currently not used with the exception of the two lots. Today he
will read the petition and then it will be set aside until the next term in January 2014 to be voted on.

Commissioner Strahan asked if this was the time to bring up concerns. Mr. Cottey stated no, the petition is read
today because that is all statute allows, but in January 2014 the petition will be read again and then the
Commission could hear any remonstrance at that time.

The Road Vacation Petition with County Number 13-068 was read into record.

Commissioner Houseman stated this would be scheduled on the proper date in January 2014. Mr. Cottey
wanted to clarify for the record that prior to this next hearing there will be another posting notice of the hearing
with the clarified descriptions.

Petition for Vacation of Cook Road was read by Mr. Cottey.

Mr. Cottey stated that if there have been no remonstrance filed then the Commission can act as they see fit.
Commissioner Houseman opened the floor to anyone present who may choose to file a remonstrance at this
time. No remonstrance was offered.

Commissioner Strahan moved to approve the Vacation of a portion of Cook Road as described within petition
and through the petition process. Commissioner Williams seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).
 ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #336982- #337038; Warrants
5846, 5847, 5848 and Journal Entries from Transfer Station to Road & Bridge (for salaries), from Buildings &
Grounds to Road & Bridge (Extension Office), from Buildings & Grounds to Road & Bridge (Judicial Building
Upkeep), from Buildings & Grounds to Road & Bridge (mowing Animal Control), and from Transfer Station to
Road & Bridge (for salaries). Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

APPROVAL OF PAYROLL

Commissioner Williams moved to approve Payroll. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

RECORDS DISPOSITION

Brenda Stallcup, with the County Clerk’s Office, came before the Commission to present a request for disposal
of the following records for the Sheriff’s Office:
Commissioner Strahan moved to dispose of the records that were presented to the Commission that were
provided through the County Clerk’s Office. Commissioner Williams seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), Williams (aye).

MUNICIPAL AGREEMENTS

Commissioner Houseman presented comments concerning the county’s direct involvement with the dispersal of
those funds. The question was raised if the county should handle those directly or indirectly. He would like
this to be scheduled for a future meeting where they can have full discussions about this topic.

INTERGOVERNMENTAL AGREEMENT WITH OZARK COUNTY

Commissioner Houseman presented an Intergovernmental Agreement by and between Taney County and Ozark
County concerning road maintenance.
Commissioner Strahan moved to approve the Intergovernmental Agreement by and between Taney County and
Ozark County concerning the County Road System. Commissioner Williams seconded the motion. They
motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye). The agreement has been in place
for years and will create a savings of taxpayer funds through the cooperative effort.

REVIEW OF THE BIOSOLIDS PRE-CONSTRUCTION MEETING

Melissa Duckworth and John Soutee came before the Commission to discuss the Tri-Lakes Biosolids Pre-
Construction meeting. Mr. Soutee presented comments regarding the meeting, the current status of DNR
Permits being issued, and agreements that are currently in place with Taney County. The official starting date
of the project was October 2, 2013, with the General Contractor being Carson-Mitchell. He stated the time
frame for the project is 455 days, with the Substantial Completion Date being December 14, 2014, and the
Project Completion Date being December 31, 2014. Mr. Soutee informed the Commission that DNR will
perform periodic inspections of the work as it progresses, and the monthly constructions meetings are the
second Tuesday of each month at 2:00 pm. Taney County will be the owner of this facility for four years.
During these 4 years, by agreement, the Tri-Lakes Biosolids Coalition will be responsible for the operation and
maintenance of the facility on behalf of the County, and the coalition has selected the City of Branson to be the
provider of the functions necessary to operate the facility.

Melissa Duckworth stated this will partially be funded by a 48% matching fund grant through the DNR. Taney
County is responsible for 52% share of the cost with a maximum of $3 million. She stated the documents will
need to be maintained for four years which Ms. Duckworth will handle through her office.

BID RECOMMENDATION FOR VOTER REGISTRATION CARDS

Purchasing Agent Ron Erickson and Clerk Donna Neeley came before the Commission to present a formal
recommendation for Bid #201308-238 regarding voter registration card services. The County has received the
following two responses: Edward J. Rice Company, Inc. with a bid of $14,367.92; and A.B. Data, Ltd with a
bid of $19,890.39.92. Ms. Neeley recommends the Commission award Bid #201308-238 to Edward J. Rice
Company, Inc.

Commissioner Williams moved to award Bid #201308-238 to Edward J. Rice Company, Inc. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

RECESS
9:58 AM

RECONVENE
10:10 AM

PERSONNEL POLICY

The Commission and Linda Sorenson, with HR, met with the following elected officials to discuss and work on
the proposed Personnel Policy: Robert Dixon, Jimmie Russell, Donna Neeley, Chuck Pennel, Kevin Tweedy,
Jeff Merrill, Melanie Smith, and Rick Findley.

RECESS
11:45 AM

RECONVENE
1:08 PM

The discussion and elected officials recommendations concerning the proposed Personnel Policy continued
between the Commission and Linda Sorenson, and the following elected officials: Jimmie Russell, Donna
Neeley, Chuck Pennel, Kevin Tweedy, Rick Findley, Melanie Smith, and Robert Dixon.

Commissioner Williams left the meeting at 1:43 pm.

Commissioner Strahan moved to adjourn. Commissioner Houseman seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (absent).

ADJOURN
3:27 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.