Commission Minutes Unofficial

MAY 16, 2005 THE 12TH DAY
OF THE APRIL ADJOURN TERM

The County Commission met in Associate II Circuit Courtroom at 9:02 a.m.
pursuant to adjourn with Chuck Pennel, Presiding, Ron Herschend, Western District and
Danny Strahan, Eastern District present. The following proceedings were had and made
a matter of record.

The prayer was led by Chuck Pennel followed by the pledge.

LAND PARCELS
LINDA CHURCH & TERRY HORNBECK

Linda Church, property owner, addressed the Commission concerning her land off
of F Highway. Church explained that Larry Rowland told her that she doesn’t have
commercial property and would only be allowed one more permit per acre. Church also
stated that John Soutee, Sewer District Administrator, told them their current sewer
system is fine and will accommodate up to 9 bedrooms. Church requested that she be
allowed to put 2 more homes on her land.

Presiding Commissioner Pennel asked Linda if she has made an application at
Planning and Zoning. Church stated that she was told to wait until the first of June to
make an application and wanted to address the Commission first. Pennel suggested she
go to the Planning and Zoning Commission so they can go over all of the details and
make a fair decision.

ROAD PETITION
SHORE ROAD

Presiding Commissioner Pennel read the following road petition for Shore Road:
Powersite Shore Estates edition, section 17 and 18, Township 23, Range 20. The road is
20 to 40 ft in width. Pennel went on to read that it has 2 dwellings, is 1145 ft in length
with a 12 to 14 ft surface, and has no ditches. It connects the County part of the road back
into Shore completing a loop and has no place to turn a snowplow around. The petition
was viewed by Dan Ratermann, Road and Bridge Engineer, who recommended Shore
Road be taken in as a Class 6.

Dan Ratermann, Road and Bridge Engineer, stated that he has spoken with the
property owner and he is willing to donate the right-of-way.

Commissioner Strahan stated that the County doesn’t plow snow on Class 6 roads
and asked if the road should be taken in as a Class 5 instead. Ratermann clarified that the
County will plow Class 6 roads in emergency situations.
 Commissioner Strahan made a motion to take Shore Road in as a Class 6.
Commissioner Pennel seconded the motion. The motion passed by vote: Pennel (yes),
Strahan (yes), Herschend (yes).

MASTER PLAN

Presiding Commissioner Pennel stated that he has spoken to the Planning and
Zoning Commission regarding his thoughts of rescinding his motion approving to move
forward on the master plan. Pennel expressed an interest in SMACOG’s offer to come
down and educate everyone about the master plan. Pennel suggested either a letter be sent
to the 2 bidders, Gould Evans and SMACOG, explaining that the master plan is in
process or a motion should be made to reject the bids.

Tressa Luttrell, Administrator, stated that it has been 5 months since the bids were
received and suggested rejecting the bids and starting over if the Commission decides to
proceed with the master plan at a later date.

Bob Paulson, County Counselor stated that rejecting the bids would make
SMACOG free to do education on the master plan and said he would like to see a future
plan.

Commissioner Herschend expressed his disappointment that the Commission
made a statement that they would follow the lead of the Planning and Zoning
Commission and when the board suggested moving forward with the master plan the
Commission is going to go back and re-educate them. Herschend further stated his
interest in doing what is best for the community. Commissioner Pennel clarified that
many of the board members are new, so they would be educated for the first time.

Commissioner Pennel made a motion to reject the master plan bids from Gould
Evans and SMACOG. Commissioner Strahan seconded the motion to reject. The motion
passed by vote: Pennel (yes), Herschend (abstain), Strahan (yes).

PRIOR MINUTES

Commissioner Strahan made a motion to approve minutes from January 18, 19,
24, and 26, February 9, March 7 and 25, April 4, 6, and 25. Commissioner Pennel
seconded the motion. The motion passed by vote: Pennel (yes), Herschend (yes),
Strahan (yes).

ACCOUNTS ALLOWED

Commissioner Pennel made a motion to approve the payment to Sunny Hills
Nursery. Commissioner Herschend seconded the motion. The motion passed by vote:
Pennel (yes), Herschend (yes), Strahan (abstain).
 Commissioner Herschend made a motion to approve the reimbursement of
Presiding Commissioner Chuck Pennel. Commissioner Strahan seconded the motion.
The motion passed by vote: Pennel (abstain), Herschend (yes), Strahan (yes).

Commissioner Strahan made a motion to deny the check to Randall Vest.
Commissioner Pennel seconded the motion to deny. The motion passed by vote: Pennel
(yes), Herschend (yes), Strahan (yes).

Commissioner Strahan motion to approve accounts payable warrants # 89201-
89303 and manual warrant # 4357. Commissioner Herschend seconded the motion. The
motion passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).

PUBLIC COMMENT

Art Beck asked the Commission if they had put any more thought into the Forsyth
Senior Center. Commissioner Pennel stated that he had the issue on his housekeeping
list.

Wiley Barnes from the Chamber of Commerce informed the Commission that the
Tourism Enhancement Tax passed in Jefferson City and that Ann McDowell will be
heading up the local campaign.

TAX BOOKS

Commissioner Herschend commended Gary Morgan, Information Systems and
James Strahan; Assessor for getting the tax books closed on time and stated that Taney
County was the only first class county to meet the deadline. Herschend went on to
explain that he had a successful meeting with property owners about a 911 issue.

SCENIC BYWAY

Commissioner Pennel stated that the Scenic Byway issue was put on the agenda
last week but no vote was taken and asked if the Commission could vote on it today.

Bob Paulson, County Counselor, suggested it be put on the agenda before any
votes are taken. Pennel requested it be put on the agenda for tomorrow. Pennel went on
to read the following suggested letter to MoDot: Taney County has reviewed the public
hearing transcripts and has decided to support the designation of Ozark Mountain High
Road in Taney County as a State Scenic Byway. We recommend that the Scenic Byway
Advisory Committee approve the nomination and present it to the Missouri Highway and
Transportation Commission for final approval and official designation.

THANK YOU LETTER
 Commissioner Pennel requested that a letter be written to Governor Blunt
thanking him for making Doyle Childers DNR Director. It was decided that Tressa
Luttrell, Administrator and Commissioner Pennel would draft a letter.

FORSYTH SENIOR CENTER

Commissioner Pennel explained he hasn’t had much time to look into assisting
the Forsyth Senior Center but is unsure if the Commission can do anything to help at this
time.

Commissioner Herschend also stated he hasn’t at a chance to think about it
however, the Commission will keep it on the list.

COUNTY VEHICLE

Commissioner Herschend made a motion to move Dan Ratermann’s County
vehicle to GCR for regular County use and purchase Ratermann another vehicle.
Commissioner Strahan seconded the motion and explained that several departments are
running low on County vehicles. The motion passed by vote: Pennel (yes), Herschend
(yes), Strahan (yes).

RECORDS DISPOSITION

Commissioner Herschend made a motion to enter the following list of records to
be disposed into record. Commissioner Pennel seconded the motion. The motion passed
by vote: Pennel (yes), Herschend (yes), Strahan (yes).

RECORDS DISPOSITION
Date Sorted and Pulled: 5-10-05
The following records have met their retention schedule and are recommended for disposal under RSMo
109.230 subsection 4. The officeholder with jurisdiction over these records may elect to take the following
action: store the records, destroy the records, or de-accession the records. If the records are destroyed or
donated to a local historical agency the action should be recorded in the minutes with the record series and
inclusive dates.

Record Series Inclusive Dates Retention
Abstract of Fees:
Associate Circuit Clerk 1997-1999 5 years after audit
County Clerk 1997-1999 5 years after audit
Assessor 1998-1999 5 years after audit
Prosecuting Attorney 1997-1999 5 years after audit
Sheriff 1997-1999 5 years after audit
Taney County Water Waste 1998 5 years after audit
Circuit Clerk/Recorder 1997-1999 5 years after audit

Petitions:
Animal Fighting 1998 3 years
Outdoor Advertising 2000 3 years
Riverboats 1998 3 years
Larry Rice 2000 3 years
Green Party 2000 3 years
Natural Law Party 1999 3 years
Bull Creek Audit 2001 3 years

RECESS
9:45 a.m.

RECONVENE
9:55 a.m.

Commissioner Herschend made a motion to go into Executive Session pursuant to
RSMo 610.021 (1), (2), (3). Commissioner Pennel seconded the motion. The motion
passed by vote: Pennel (yes), Herschend (yes), Strahan (yes).