Commission Minutes

OFFICIAL
JANUARY 21, 2014, 5th DAY OF
THE JANUARY ADJOURN TERM

PRELIMINARY STUDY MEETING

The County Commission met in the Commission Conference Room at 8:25 am for the Preliminary Study
meeting with Ron Houseman (present), Danny Strahan (present), and Brandon Williams (present).

The Commission met to review the day’s business and County concerns.

PUBLIC COMMENT

Mike Scofield came before the Commission to present comments concerning the Juvenile Budget. He is asking
to amend this budget from the $133,479 to the requested amount of $160,362 due to the Missouri Supreme
Court Order that the office be represented by attorney.

FORMAL AGENDA

The County Commission met in the Commission Hearing Room at 9:09 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

CALL TO ORDER

Commissioner Houseman called the January 21, 2014, meeting to order at 9:09 am. Auditor Rick Findley led
with prayer and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

There were no Commission Remarks at this time.

BOARD APPOINTMENTS

Commissioner Houseman presented the following Boards that have existing vacancies:

Planning & Zoning are in need of two board appointments for the Branson Township and the Oliver Township;
Branson Economic Development Partnership is in need of one board appointment; Taney County
Transportation Advisory Board is in need of two board appointments; Senior Citizen Board is in need of two
board appointments; Taney County Regional Sewer District Board needs one appointment; and the Board of
Adjustment is in need of one board appointment.

Commissioner Strahan moved to appoint Chrystal Irons to the Branson Economic Development Partnership.
Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

The Commission agreed to meet with the Taney County Transportation Advisory Board to look at the
geographical makeup of that board and see if any adjustments need to be made before they fill these
appointments.

Commissioner Strahan moved to reappoint Mike Merrell to the Senior Citizen Service Board. Commissioner
Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams
(aye). There remains one position unfilled for this board.

Commissioner Strahan moved to appoint Randy Casey to the vacancy on the Taney County Regional Sewer
District Board. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

The Commission would like to look into the vacancy for the Board of Adjustment before filling this vacancy.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #338214 – #338294 and
#338296 – #338299; Warrants #5914 and #5915; and a Journal Entry for postage usage. Check #338295 will
be held until questions are addressed. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).
PREVIOUS EXECUTIVE SESSION MINUTES

Commissioner Strahan moved to approve Previous Executive Session Minutes dated August 5, 2013;
September 16 and 26, 2013; October 24, 2013; November 7, 2013; and December 2a, 2b, 3, 9a, 9b, and 12,
2013, with corrections. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

PREVIOUS MEETING MINUTES

Commissioner Strahan moved to approve Previous Meeting Minutes dated September 5, 2013; October 31,
2013; November 4, 18, and 21, 2013; and December 2, 16, 19, 20, and 23, 2013, with corrections.
Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

TRANSPORTATION ADVISORY BOARD UPDATE

Road & Bridge Administrator Randy Haes and Travis Heier, with HDR, came before the Commission to give
an update on the Priority Matrix of the Taney County Transportation Advisory Board. Mr. Heier went through
the updated list from projects completed to new projects and the prioritizing of the projects.

RUNWAY LIGHTING PROJECT

Mark Parent, County Airport Administrator, came before the Commission to present the following two
supplementary agreements: Graver USA and MODOT Supplementary Aid Agreement. These agreements will
complete the Runway Lighting Project and are in the Taney County 2014 Budget.

Commissioner Strahan moved to approve the Missouri Highway and Transportation Commission Supplemental
Agreement to Airport Aid Agreement. Commissioner Williams seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Strahan moved to approve the Aviation Project Consultant Supplemental Agreement No. 1
Construction Services. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

ROAD & BRIDGE UPDATES

Randy Haes and Devin Huff came before the Commission to present the following Road & Bridge updates:

*Salt supplies are now 50% restocked and the County has used close to a 1,000 tons of salt.
*Issues with parked vehicles on roadways within subdivisions during winter weather situations. Commissioner
Williams suggested a Public Service Announcement to alert the Public of this issue when the County is
expecting a big snow. Commissioner Strahan asked Mr. Haes to also work on a newspaper posting
concerning the placements of mailboxes.
*Hillside behind the judicial facility: They would like to excavate it and add a filter blanket and then rock. The
Commission agreed to allow Mr. Haes to move forward with this project.
*Road issue in the Spring Meadows Subdivision: due to a drainage issue with Tantone. Mr. Haes stated he
would be talking with Mr. Atchley to see if everything Planning & Zoning had approved was being
done. He would also check to see if there is a bond in place.
*Savannah Place Subdivision Roads: the contingencies have been met so Mr. Haes recommends that these
roads be taken into the County Road System. The Commission has asked Mr. Haes to ask County
Counsel to look this over to make sure everything is in order.
*Transfer Station: the lower door has been installed and work is currently being completed on the big doors.
*Shop Building at Kissee Mills: Mr. Haes would like to make a place for prepping trucks for painting. He
asked if this is something that can be moved forward. Commissioner Strahan stated
Mr. Haes will need to check with the other department that has items that need to be moved.

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021 (3)

Commissioner Williams moved to enter Executive Session per section 610.021 (3). Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXECUTIVE SESSION
10:42 AM

See Executive Session Minutes for any motions made or votes taken.
Commissioner Williams moved to exit Executive Session. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXIT EXECUTIVE SESSION
11:39 AM

PERSONNEL POLICY

This item was rescheduled.

EMPIRE DISTRICT ASSESSMENT

James Strahan, former Assessor, came before the Commission to discuss the assessment of the Empire District
Dam. He stated he could not find anything in the statutes concerning an abatement to be automatically given if
a date was missed. He stated that the dam improvements were not reported to the Assessor’s Office so it was
not even possible to have missed a date. Mr. Strahan recommends that the County Commission look “strongly”
into what has occurred because he sees neither a reason for an abatement to be written nor for Forsyth Schools
to not receive their monies.

Commissioner Houseman explained that the County did not approve the abatement that had been presented
concerning this issue. That the entity had paid under protest and would pursue other statutorily allowed avenues
for remedy.

Collector Sheila Wyatt stated that the State Tax Commission had agreed to hear Empire District’s appeal.

Shawn Pingleton with Empire Electric stated he came to the meeting to find out what the questions were and to
take them back to their tax department. He explained the taxing process with Taney County and the State of
Missouri.

RECESS
12:04 PM

RECONVENE
1:01 PM

EXECUTIVE SESSION PER SECTION 610.021 (3)

Commissioner Williams moved to enter Executive Session per section 610.021 (3). Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

EXECUTIVE SESSION
1:01 PM

See Executive Session Minutes for any motions made or votes taken.

Commissioner Williams moved to exit Executive Session. Commissioner Strahan seconded the motion. The
motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
2:00 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.