Commission Minutes

OFFICIAL
NOVEMBER 12, 2013, 8TH DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:55 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review the day’s business.

PUBLIC COMMENT

There were no public comments.

CALL TO ORDER

Commissioner Houseman called the November 12, 2013 meeting to order at 9:03 am. Auditor Rick Findley led
the opening prayer, and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

Commissioner Houseman noted that there would be upcoming budget meetings scheduled with Auditor Rick
Findley.

MONTHLY BUDGET REPORT

Auditor Rick Findley presented the budget report for the month. Commissioner Houseman inquired on the
income received by the airport. Mr. Findley explained that the income was derived from rentals.

Commissioner Houseman requested that the budget meetings begin next Monday, November 18th from 1pm-
4pm. Auditor Findley agreed that would be a perfect date to begin. Commissioner Houseman then requested
that the Auditor and fellow Commissioners review their availability for further budget meetings on the
following dates: Tuesday, November 19th, 1-4pm; Wednesday, November 20th, 9am-4pm; Thursday, November
21st, 9am-4pm; and Friday, November 22nd, 9am-4pm.

The Commission agreed that they would need to budget monies from SEMA and FEMA, and watch closely the
revenue projections of the Recorder’s fees, Collector’s Commissions and the sales tax.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Check numbers 337313 and 337391 –
337458, warrants 5865 and 5870 – 5874, and two transfers. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

APPROVAL OF EXECUTIVE SESSION MINUTES

Commissioner Strahan moved to approve the Executive Session Minutes dated 8/22, 8/26, 8/29, 9/5, and
9/9/2013. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Williams (aye).

UNIVERSITY OF MISSOURI EXTENSION UPDATE

Chrystal Irons with Missouri Extension Office discussed the following matters with the Commission.

A 4-H specialist had been approved by the University’s HR Department and the position was being posted. The
position requires a Masters Degree, and would be a great opportunity for someone in the community.

The Food Specialist was able to restart her programming. The position was furloughed during the government
shutdown as it was funded through the Health and Human Services SNAP Ed federal grant program.

Thanks to the Skaggs Foundation Grant two free classes were being made available to the senior citizens
community, Stay Strong, Stay Healthy and A Matter of Balance, both geared to senior health and exercise.
There were some openings left, and Chrystal encouraged citizens to contact the Extension Office and reserve a
space.
The Family Financial Education Specialist was holding several classes throughout the area on the Affordable
Care Act. The workshops would take place over the next several months, with the Extension Office acting as
an unbiased, non-political third party.

Maintenance assisted the Extension Office with placing electrical outlets, and were planning for the use of their
back room by adding a baseboard heater and weatherproofing.

Lastly, Chrystal announced that the election for County Extension Council members would be in January, with
nominations needing to be received by the December 3, 2013 meeting.

SEWER HOOKUPS/CONNECTIONS

Commissioner Houseman noted the Sewer District Board is seeking the Commission’s opinion regarding the
sewer hook-up fees. Houseman discussed his opinion with the Commission and public on the charging of
citizens for sewer hookups. He strongly disagreed with the practice and believed that it should be stopped.
Commissioner Strahan concurred, and further expressed that when citizens grant easements and then foresee
that there will be a $1,500.00 hookup fee for them, it sets up a poor relationship between the customer and the
sewer department from the beginning. Commissioner Williams stated that he was fine with the removal of
hookup fees.

REMONUMENTATION PROGRAM

A letter was received from the State of Missouri’s Department of Agriculture, offering $250.00/corner towards
the cost of resetting the historic survey corners set within the County.

Commissioner Houseman advocated the program and encouraged its use to perform the surveys. Commissioner
Strahan requested further information on previous expenses related to the survey from the County Clerk’s
Office. Commissioner Houseman agreed to seek further information on costs and any limitations on the
number that could be performed.

CENTURYLINK AGREEMENT

Mark Rys, IS Department Administrator, clarified the CenturyLink Agreements to the Commission.
Previously, there were three types of services that were put out to bid, with CenturyLink having the best offers.
A fourth agreement came in during that period, offering a warranty for the existing phone system. The three
offers given covered phone lines, internet connection, and connection to the Branson Underground for backups
for three years. County Counsel Frank Cottey had reviewed all four contracts, and all discrepancies had been
remedied. The phone line contract was previously approved. The Commission and Mr. Rys agreed to discuss
the fourth agreement, for system warranty, in the following Executive Session.

Mr. Rys recommended approving the two remaining contracts, one for the internet connection, and the other for
the link to the Branson Underground.

The Commission reviewed the paperwork submitted, and found that a contract was missing. They rescheduled
the approval of the agreements for the following Thursday.

EXECUTIVE SESSION PER SECTION 610.021(12) – BIDS

Commissioner Strahan moved to go into Executive Session pursuant to RSMO Section 610.021(12).
Commissioner Williams seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(aye) and Williams (aye).

INTO EXECUTIVE
9:55 AM

RECESS
9:56 AM

RECONVENE
10:09 AM

See Executive Session Minutes for actions, if any.

Commissioner Williams moved to exit Executive Session and adjourn the regular meeting. Commissioner
Strahan seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye) and
Williams (aye).
 OUT OF EXECUTIVE & ADJOURN
11:00 AM

The minutes were taken and typed by Cristy Smith, Deputy Clerk.