Commission Minutes

OFFICIAL
AUGUST 26, 2013, 15th DAY OF
THE AUGUST ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:23 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review the day’s business.

PUBLIC COMMENT

There were no Public Comments at this time.

CALL TO ORDER

Commissioner Houseman called the August 26, 2013, meeting to order at 9:06 am and led with prayer.
Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

There were no Commission Remarks at this time.

PREVIOUS MEETING MINUTES

Commissioner Williams moved to approve Previous Meeting Minutes dated June 27, July 8, July 22, July 25,
July 29, August 9, and August 12, 2013, with corrections. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Williams moved to approve Previous Executive Session Minutes dated April 29, June 27a, June
27b, July 8, July 25, July 27a, July 27b, July 29a, July 29b, August 8, and August 12, 2013, with corrections.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #336466 - #336560; Warrants
#5826 & #5827; Transfers for postage. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye), and Williams (aye).

PAYROLL

Commissioner Strahan moved to approve Payroll. Commissioner Williams seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

FACILITY EQUIPMENT DISCUSSION

Mark Parent came before the Commission to notify the Commission the Airport Board would like to go out for
bid to replace the heating and cooling system at the airport office. He stated the system is 16 years old and is no
longer able to keep the facility heated in the winters. Discussion ensued regarding installing insulation into the
building.

The Commission agreed to allow Mr. Parent to work with Purchasing Agent Ron Erickson in the bidding
process for a new heating and cooling system for the airport office.

MODOT MONTHLY UPDATE

Beth Schaller, with MoDOT, came before the Commission to present the following update:

“On the Move”: MoDOT is producing a long-range plan draft for review to allow for any needed corrections.
Then a final copy will be presented to the Missouri Highways and Transportation Commission in early
2014.
Maintenance: The Design department will look at the drainage issue on Highway 76 by the old MoDOT Barn.
They will also be making the southern intersection of Highways 265 and 165 to a 3-way stop. MoDOT
 will be completing their patching of the highway surfaces and will be mowing the second week of
September with brush removal.
Construction: APAC will overlay Highway 160 the week of September 9, 2013, then move to Highway 265
the week of September 16, 2013. MoDOT will be placing shoulders on Highway 86 (from Highway 65
to Highway 13) in October. Ms. Schaller will be meeting with the design team to look at the Highway
76 Bridge here at Forsyth. MoDOT will also be scoping the Lake Shore Drive area up Highway 76
through Mt. Branson for a determination of what projects are needed there. She stated Highway 248
will also be
“looked at” due to its traffic volume and number of accidents.

Commissioner Strahan asked about possible funds for rail service. Ms. Schaller stated she would research it
and bring back some answers.

CITY OF FORSYTH FUNDING AGREEMENTS

This item was rescheduled to next week’s agenda.

911 BALLOT QUESTION

911 Administrator Tammy Hagler and members of the 911 Advisory Board came before the Commission to
discuss the 911 Ballot Question. Commissioner Houseman read the following recommended ballot language
into the record:

“Shall the County of Taney replace the current Taney County 911 telephone tariff and impose a County sales
tax of one-quarter (1/4) of one percent (1%) for the purpose of providing central call-taking and dispatch of fire
protection, emergency ambulance service, law enforcement, emergency telephone services, and other
emergency services.”

Commissioner Houseman opened the floor for discussion and stated there were a couple of issues he would like
to have clarified. First he wanted to clarify that an educational paper states that 10 positions would be moved
from the Sheriff’s Department to 911. The Sheriff said that 10 dispatchers would be going to 911 but he would
need to replace them with 4 employees. Sheriff Russell stated due to law, warrants had to be answered within
10 minutes of their being received, he suggested the different entities could combine their warrant divisions
then those entities could also help with the funding of these employees. Secondly, if this is placed on the
November 5, 2013 Ballot and it passes, when will the existing funding be done away with so there is no double
taxation. Ms. Hagler stated it takes six months to stop the collection of the tariff that is placed on landline
phones by the phone companies. Also it will take up to six months for the collection of the sales tax to start. So
there will be no overlapping of the taxes.

County Clerk Donna Neeley requested the statute the tax is under be included in the ballot language.
Discussion ensued. There were no disagreements with the County Clerk’s request but she also stated the
revised year of the statute could be included so there would be no doubt what was meant.

Commissioner Houseman stated that it is the intention of Taney County to continue the 911 service until the
consolidation of all dispatch services is completed.

Commissioner Strahan moved to place the 911 call taking / dispatch tax issue as presented with the addition of
the applicable statute on the November 5, 2013 ballot. Commissioner Williams seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

RECESS
10:10 AM

RECONVENE
10:12 AM

CONFLICT OF INTEREST ORDINANCE

Commissioner Houseman stated the Commission had received a legal letter from the County Counsel in
conjunction with Betty Lowman, with the Missouri Ethics Commission. He has presented a “Financial
Disclosure Statement for Political Subdivisions – short version”.

County Clerk Donna Neeley stated she has spoken with Frank Cottey and once this is approved she will need to
submit this to the State within ten days.

Commissioner Houseman read the following and then asked the Commission to review the ordinance:
 “AN ORDINANCE OF TANEY COUNTY, MISSOURI, TO ESTABLISH A PROCEDURE TO
DISCLOSE POTENTIAL CONFLICTS OF INTEREST AND SUBSTANTIAL INTERESTS FOR
CERTAIN OFFICIALS.”

Commissioner Strahan moved to approve an Ordinance of Taney County, Missouri, to Establish a Procedure to
Disclose Potential Conflicts of Interest and Substantial Interests for Certain Officials dated August 26, 2013, as
presented. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

EXIT INTERVIEW WITH INDEPENDENT AUDITOR

This item was canceled by the Independent Auditor.

EXECUTIVE SESSION PER SECTION 610.021 (3)

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021 (3). Commissioner
Strahan seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Williams (aye).

EXECUTIVE SESSION
10:23 AM

See Executive Session Minutes for actions, if any.

Commissioner Williams moved to exit out of Executive Session. Commissioner Strahan seconded the motion.
The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

OUT OF EXECUTIVE SESSION
11:44 AM

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
11:44 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.